Minutes P&Z 07/05/2018 Town of Trophy Club 1 Trophy Wood Drive
TOWN OF Trophy Club,Texas 76262
TROPHY CLUB
Meeting Minutes
Planning & Zoning Commission
July 5, 2018 7:00 p.m. Council Chambers
CALL TO ORDER AND ANNOUNCE A QUORUM
Chairman Sheridan called the July 5, 2018 Planning & Zoning Commission to order at 7:00 p.m. and
announced a quorum with all Commissioners present(Mike Branum arrived at 7:03pm).
Commissioners Present:
Chairman Dennis Sheridan
Vice Chairman Michael Pipkins
Commissioner Jeffrey Beach
Commissioner Brandon Blake
Commissioner Jacob Gibson
Commissioner Michael Biggs
Commissioner Mike Branum
Staff and Guests Present:
Philip Shoffner Mayor Pro Tem
Lisa Payne Town Planner
Julie Smestad Recording Secretary
CITIZEN PRESENTATIONS
Citizens are allowed four (4) minutes to address the Commission regarding an item over which
the Commission has policy or oversight authority as provided by Texas law, the ethics order, or
other policy order.
Chairman Sheridan asked if there were any public requests to speak. No public requests were submitted.
REGULAR SESSION
PUBLIC HEARING -OPENED AT 7:02 p.m.
2018-319-T Case PD-AMD-18-001 (BNHS Addition Ph. 1)
Conduct a public hearing regarding a request to amend Ordinance No. 2007-22 P&Z, Planned
Development District No.28, in order to provide a site plan package and revised language in the
Development Standards for a proposed fieldhouse that will also serve as a storm shelter, and a
proposed parking lot addition, at Byron Nelson High School, within the Northwest Independent
School District boundaries, on a property containing approximately 93 acres of land and
generally located northeast of the intersection of Bobcat Boulevard and Marshall Creek Road,
within Trophy Club's town limits.
Chairman Sheridan asked about anyone wishing to speak. No one registered to speak.
PUBLIC HEARING—CLOSED AT 7:04 p.m.
REGULAR SESSION
2018-319-T Case PD-AMD-18-001 (BNHS Addition Ph. 1)
Discussion and recommendation regarding a request to amend Ordinance No. 2007-22
P&Z, Planned Development District No. 28, in order to provide a site plan package and
revised language in the Development Standards for a proposed fieldhouse that will also
serve as a storm shelter, and a proposed parking lot addition, at Byron Nelson High
School, within the Northwest Independent School District boundaries, on a property
containing approximately 93 acres of land and generally located northeast of the
intersection of Bobcat Boulevard and Marshall Creek Road, within Trophy Club's town
limits.
Applicants, Rob Morse, RLK Engineering, Inc., 111 West Main in Allen, Dan Holt, Glenn Partners,
5646 Milton St. in Dallas, Mike Lyssy, Perkins + Will, 2218 Bryan St. in Dallas, gave a
presentation and were available for questions.
Discussion with applicants included whether the fieldhouse should be considered an accessory
structure or not, signage acceptability, proper landscape screening, and consideration of an
alternative south elevation option for Council presentation.
Les Schreiber, 1768 Halifax in Roanoke, had questions about the project location and concerns
about lighting close to residences.
Chairman Sheridan moved that the Commission recommend approval with the following
additions/changes:
• Approval of the two-story building plans with definition of field house on both site plans
(C00-01 &C00-02);
• Correctly identify property owners and street names on both site plans (C00-01 & C00-
02);
• The monument sign (05) is acceptable as shown on elevations sheet(A20-01);
• Present an alternative overall south elevation plan (03) to the Town Council to be
corrected by trees/landscaping. Applicant shall have an alternate south elevation plan in
the Council packet.
• The school mascot wall sign is acceptable as shown on (02) overall southeast
elevations sheet(A20-01);
• Accept building variations (metal) on elevations sheet(A20-01);
• Artificial turf is allowed for athletic purposes and note should be added on plans (C00-
01, C00-02, L01-01, & L01-02); and
• Deny any change to the existing development standards of PD-28.
Chairman Sheridan's motion was seconded by Commissioner Biggs.
After additional discussion, Commissioner Beach moved to amend the existing motion made by
Chairman Sheridan specifying that the alternative south elevation to be presented to Council may
be achieved by:
• Adding more trees;
• Providing signage on the south elevation; OR
• Changing the design of the south elevation.
July 05,2018 Minutes Page 2 of 4
Chairman Sheridan accepted the change to his motion. Commissioner Biggs accepted the
change to his second.
Amendment motion was seconded by Commissioner Gibson.
Vice Chairman Pipkins then moved to amend the motion to add a design to the masonry
generator enclosure. Motion failed due to lack of a second.
Chairman Sheridan called for a vote. The amended motion was approved unanimously.
2018-320-T Case TUP-18-008 (BNHS Construction Trailer)
Discussion and recommendation regarding approving a request for a Temporary Use
Permit to allow a construction trailer at Byron Nelson High School, generally located
northeast of the intersection of Bobcat Boulevard and Marshall Creek Road,within Trophy
Club's town limits.
Chairman Sheridan asked for the staff report, which was presented by Lisa Payne, Town
Planner.
Applicant, Ben Reiners of Northstar Builders, was present to answer questions from the
Commission.
Chairman Sheridan asked for a motion. Vice Chairman Pipkins moved to recommend approval
for the construction trailer. Seconded by Commissioner Beach.
Chairman Sheridan asked for a vote. The motion was approved unanimously.
2018-321-T Review and approve the minutes of the June 7, 2018 Planning &Zoning
Commission Meeting.
Chairman Sheridan asked for questions or corrections. There were none.
Chairman Sheridan moved to approve the June 7, 2018 minutes as written, which
was seconded by Commissioner Beach.
Chairman Sheridan asked for a vote. The motion was approved unanimously.
2018-294-T Town Planner Updates; discussion on current Town development issues and
development codes.
Staff updates were given by Lisa Payne, Town Planner.
July 05, 2018 Minutes Page 3 of 4
ADJOURN
Chairman Sheridan moved to adjourn, seconded by Commissioner Gibson.
Chairman Sheridan asked for a vote. The motion was approved unanimously.
The meeting adjourned 9:47 p.m.
Michael Pi''ins, Vice Chairman J estad, Re ording Secreta•
Planning &Toning Commission •• • unity Development
Town of T ophy Club, Texas Town of Trophy Club, Texas
July 05, 2018 Minutes Page 4 of 4