Minutes TC 03/26/2019 TOWN OF TROPHY CLUB
TOWN COUNCIL REGULAR SESSION MINUTES
TUESDAY, MARCH 26,2019,7:00 P.M.
LOCATION: 1 TROPHY WOOD DRIVE,TROPHY CLUB,TEXAS
COUNCIL CHAMBERS
The Town Council of the Town of Trophy Club, Texas, met in a Regular Session on Tuesday, March 26, 2019. The
meeting was held within the boundaries of the Town and was open to the public.
TOWN COUNCIL MEMBERS PRESENT:
C. Nick Sanders Mayor
Philip Shoffner Mayor Pro Tern, Place 6
Alicia L. Fleury Council Member, Place 1
Eric Jensen Council Member, Place 2
Tim Kurtz Council Member, Place 4
Greg Lamont Council Member, Place 5
STAFF PRESENT:
Tom Class Town Manager Mike Pastor Information Technology Manager
David Dodd Town Attorney Lisa Payne Town Planner
Holly Fimbres Town Secretary/RMO Jonathan Phillips Director of Administrative& Financial Services
Patrick Arata Police Chief Tommy Uzee Director of Community Development
Wade Carroll Fire Chief Steve Woodard Police Captain
Tony Jaramillo Director of Parks and Recreation John Zagurski Finance Manager
Jill Lind Communications&Marketing Manager Steve Zieverink Information Technology Specialist
WORKSHOP SESSION
Mayor Sanders announced the date of Tuesday, March 26, 2019, called the Town Council to order and announced
a quorum at 6:02 p.m.
1. Discussion of and provide direction regarding Town marquees(T.Class).
Town Manager Class welcomed the Council to the inaugural Workshop Session. He noted that the Police Chief and
Fire Chief had an engagement at Beck Elementary School and would be in attendance afterwards.
Director of Administrative and Financial Services Phillips stated that the purpose of this item was to seek direction
from Council regarding Town marquees. The strategic links were Infrastructure & Development — Maintain and
improve all Town infrastructure; Nature & Beautification — Improve the aesthetic and recreational value of the
Town and Maintain Town assets, services, and codes of ordinances that preserve the natural beauty of the Town;
and Administrative & Financial Services — Exercise fiscal discipline in all Town operations, Provide high value
technology and information services, and Provide strong internal and external marketing and communications. He
provided a brief history of the marquees that were approved on August 15, 2005 and constructed between August
2005 and February 2006. Direction was given in March 2013 to remove the marquees and authorize the use of
funds in order to maintain the existing marquee signs until they were removed. In 2009, the marquee at Trophy
Lake Drive was involved in a hit and run and was completely rebuilt for $16,000. From 2013 to today, there have
been approximately $6,300 in continuous repairs consisting of components and labor. He displayed a repair
timeline from January 2011 to March 2019 that reflected an estimated $10,280 in repair expenses. There were
three marquees with one at Trophy Lake Drive, Trophy Club Drive, and Trophy Wood Drive. The marquee at
Trophy Lake Drive currently had the inbound facing screen inoperable because two panels were experiencing light-
emitting diode (LED) failure. The marquee at Trophy Club Drive currently had no issues. The marquee at Trophy
Wood Drive was experiencing intermittent communication issues because the radio controller was no longer being
made and both screens have been offline for several weeks. He provided the following costs to repair each
marquee that would have an ongoing cost of approximately $40 per month per marquee to switch from radio
transmitted technology to cellular:
• Trophy Lake Drive—Cellular modem for an estimated $1,300 and LED panel replacement for an estimated
$1,200 per panel (two of the four panels needed to be replaced);
• Trophy Club Drive—Cellular modem for an estimated $1,300;and
• Trophy Wood Drive-Cellular modem for an estimated $1,300.
The three options that Staff was seeking Council's guidance to pursue were:
• Option No. 1 was to Repair — Diagnostician service call estimated cost of $195 per visit and hardware
repairs on all three marquees with a cost to be determined;
• Option No. 2 was to Replace - Replace the digital components for all three marquees with an estimated
cost of$42,000 plus $40 per month per marquee and repair masonry work on all three marquees with a
cost to be determined;or
• Option No.3 was to Remove/Build New- Phase out marquees as they breakdown. Any costs associated
with removing broken electronic panels and installing permanent logoed signs. Build new entryway signs
with a cost to be determined.
Council Member Fleury inquired about the warranty to replace the LED panels that would possibly include service
repair cost. Director of Administrative and Financial Services Phillips responded that cost had not yet been
obtained.
Council Member Fleury commented that it may be better to replace all the technology for a one time cost. She
thought it was a nice option to have information displayed on the marquees.
Council Member Lamont remarked that the entryway monuments should be redone with four golf statues of
Byron Nelson, Kathy Whitworth, Ben Hogan, and a young golfer that could incorporate messaging to be paid
through hotel occupancy tax(HOT)funds.
Council Member Kurtz inquired what Staff's recommendation was. Director of Administrative and Financial
Services Phillips responded that Staff's recommendation was to move forward with Council's direction from 2013
to phase out the marquees as they failed and add a time table to transition to proper entryway signage.
Mayor Pro Tern Shoffner provided a little history on why the Council made that decision in 2013. At that time,
they were informed that maintenance was costing $5,000 plus per year. In 2013, he had requested an Open
Records Request regarding this topic and the Town was actually paying approximately$1,000 per year. The Town
of Trophy Club and the Trophy Club Municipal Utility District (TCMUD) No. 1 had split the cost with each entity
contributing $20,000. He remembered that there had been a huge outcry when Council made the decision in
2013, which was probably why they did not continue on that path, and he cautioned about eliminating the
marquees. Since HOT funds could cover the cost, he recommended replacing the marquees or upgrading them.
Over the past year, 32 individuals have requested to display information on the marquees. There was some
benefit to keep the marquees and he suggested implementing a Capital Equipment Replacement policy for them.
Council Member Kurtz inquired if Staff was recommending removing the marquees in order to install new LED
signage. Director of Administrative and Financial Services Phillips responded that they could be developed during
the entryway monumentation process. An update regarding entryway monumentation would be provided during
Council's Regular Session.
Mayor Sanders remarked that during the last round of interviews that were conducted by the Town Council
Appointments Committee, the majority of the applicants saw the information on the marquees. He was not
certain that entryway monumentation should be considered the same as marquees. He mentioned that
potentially the point-to-point wireless network connection could include the marquee areas. He felt that there
could be a lower priced month to month service for the marquees. He was in favor of repairing and upgrading the
marquees because they offered a unique way to get information to the residents. It may be better suited to
replace two panels at the same time when they were side by side and reuse the dimmer LED's at another site that
already had dim lighting.
Council Member Fleury agreed with Mayor Sanders and noted that the Town was unique and only had a few entry
points. In addition to providing information, she recommended utilizing the marquees to recognize residents,
members of the community, and students for accomplishments and achievements. It would be ideal to integrate
the marquees with the entryway monumentation in order to be able to use HOT funds.
Council Member Lamont agreed with Mayor Pro Tern Shoffner not to eliminate the marquees. He recommended
establishing a plan and suggested possibly having signage on Town Hall property.
Town Council Minutes March 26,2019 Page 2 of 13
Council Member Jensen was in favor of Option No 2, replacing, because a number of residents have received
information from the marquees.
Director of Administrative and Financial Services Phillips advised that there were currently no funds budgeted and
prior repairs had been drawn from the Information Services Budget. Staff would begin requesting quotes if Council
wanted to proceed with replacing the marquees or Staff could proceed with repairing each marquee when an issue
aroused.
Council Member Kurtz suggested utilizing HOT funds to pay for the marquees and their ongoing cost.
Mayor Pro Tern Shoffner inquired what would be entailed to replace the marquees. Director of Administrative and
Financial Services Phillips responded that the represented $42,000 was to replace all the electronic components
with RGB color.
Mayor Pro Tem Shoffner suggested replacing the marquees with one solid panel verses four panels. He mentioned
that that the dots per inch (DPI) would need to be determined in order to compare to marquees at Fellowship
United Methodist Church and Wonderland Montessori School.
Mayor Sanders advised that the majority of Council appeared to want to continue signage and he recommended
that Staff come back with a proposal.
Council Member Fleury was in favor of Option No.2, replacing,and utilizing HOT funds to do so.
Mayor Pro Tern Shoffner recommended repairing the marquees until they were able to be replaced since it would
take over 60 days to replace them.
Director of Administrative and Financial Services Phillips remarked that the current quote was for a resolution of
12 millimeters,which was 643 pixels per square foot of viewing from 50 to 100 feet.
Mayor Pro Tem Shoffner recommended that Staff bring several options for Council to consider from worst to best
that would include more modern signage with masonry work since HOT funds would be utilized.
Council Member Kurtz suggested providing some local examples for the Council to go by and view. He remarked
that the monthly and yearly maintenance should come from HOT funds.
Director of Administrative and Financial Services Phillips advised that Staff would include this item in the next
budget amendment to fund the marquees from HOT funds.
Mayor Sanders recessed from the Workshop Session at 6:42 p.m.
REGULAR SESSION
Mayor Sanders reconvened into Regular Session and announced a quorum at 7:00 p.m.
The Invocation was offered by Pastor Joel Quile with Bara Church.
The Pledges to the American Flag and Texas Flag were led by Council Member Kurtz.
Town Council Minutes March 26, 2019 Page 3 of 13
CITIZEN PRESENTATIONS
This is an opportunity for citizens to address the Council on any matter whether or not it is posted on the agenda.
The Council is not permitted to take action on or discuss any presentations made to the Council at this time
concerning an item not listed on the agenda. The Council will hear presentations on specific agenda items prior to
the Council addressing those items. You may speak up to four (4) minutes or the time limit determined by the
Mayor or presiding officer. To speak during this item you must complete the Speaker's form that includes the
topic(s)of your statement. Topics of presentation should be limited to matters over which the Council has authority.
Dennis Sheridan, 1 Hillcrest Court, stated that he had a Texas Real Estate Broker's license, he was a Certified
Graduate Builder, and has built residences from Beverly Drive in Highland Park to townhomes in Grand Prairie. He
was objecting to the lack of any stagger in the proposed PD 30 townhome units. He provided the following
information from the PD 30 ordinance presented on March 29, 2016:
• Page 49—Townhome Residential shall be single family residential units on individually platted lots;and
• Page 50—the maximum number of Townhome/Townhouse units is 39 staggered units.
He stated that the 2014 Preliminary Site Plan showed the staggered and the March 29, 2016 Council video showed
that the intent was that all units be staggered. Last week, he obtained a Site Plan and Elevation sheet for the PD
30 townhomes. The PD 30 townhome Site Plan was a Staff approved document. The Site Plan showed how the
units would be attached and showed a lack of stagger and it showed six buildings using only two floor plans with
flush front elevations. Buildings on different setback lines were not staggered units as required by the ordinance.
The Elevation sheet showed that the facade of the two floor plans as a building had a flush front with repetitive,
garage doors,gables and brick facade with no stagger to the front of each floor plan/building. There were parts of
each individual townhome that were set back from the front but that was not a staggering of units.
He remarked that the Elevation sheet could be construed that identical or similar floor plans were adjacent to each
other. At the March 29, 2016 Council meeting, the word staggered was put in the ordinance after significant
discussion. Putting the proper wording into the ordinance that night was restricted because of the wording of the
Council agenda item. He quoted several individuals from that meeting regarding articulation,the intent was not to
have a straight wall all the way down, and there was agreeance to add 39 staggered units in the PD 30 ordinance.
In conclusion, his opinion was that the Site Plan and Elevation sheet did not meet the requirements of the
ordinance and that Staff did not have the authority to approve plans that did not meet the ordinance. He stated
that if you stood at the curb of Highway 114 and looked at the townhomes, you would see a line of garage doors
and facades worthy of Army barracks. Green Brick agreed to stagger at the March 29, 2016 Council meeting. He
felt that it needed to be made public if an agreement was made during the lawsuit arbitration hearing allowing no
stagger. He asked that this issue be placed on the next Council agenda for discussion and action.
ANNOUNCEMENTS AND REPORTS
2. Receive Town Manager Class' update and provide input regarding the following(T.Class):
• Back to Nature Event and Spring Family Campout —Back to Nature event was scheduled to be held on
March 30th between 11:00 a.m. and 1:00 p.m. The event would feature various wildlife demonstrations,
archery, arts and crafts, horseback riding, and a tree planting ceremony. The Spring Family Campout was
scheduled for March 30th to March 31st with fun events planned, including a movie in the park. Currently
there were 121 participants signed up to attend and registration would close on March 29th.
• Senior Synergy Expo— Hosted by Tarrant County Judge Glen Whitley was scheduled for May 9th in Fort
Worth at the Will Rogers Memorial Center. Attendees would learn about services and opportunities in
Tarrant County including transportation, housing, health issues, support systems, senior isolation, and
other topics often needed to assist seniors in living well. The Parks and Recreation Department would be
providing free transportation for residents who registered by April 24th.
Council Member Fleury remarked that the Back to Nature event was a fun occasion for all ages and she
encouraged residents to attend.
Mayor Pro Tern Shoffner thanked Mayor Sanders for his suggestion to promote the Senior Synergy Expo event.
Town Council Minutes March 26, 2019 Page 4 of 13
3. Receive Town Council Liaison update;discussion of same(T.Class):
*Parks and Recreation Board, March 18,2019
Council Liaison-Council Member Alicia L. Fleury
Council Member Fleury provided an update regarding the March 18, 2019 Parks and Recreation Board meeting
that included:
• Jagger's Journey playground equipment has started construction at Harmony Park;
• New windscreens have been installed at the tennis courts;
• Community Pool membership registration opens on April 1st;
• Summer Adventure Camp registration opens on April 1st;
• Free shuttle will be offered to attend the Senior Synergy Expo on May 9th; and
• Staff would be making a recommendation to Council to create a park on Sheldon Drive with a small
parking lot,trailhead, and wrought iron fencing with an approximate cost of$102,000 to$110,000.
Council Member Jensen inquired if the Board received any recommendations from the residents on Sheldon Drive.
Director of Parks and Recreation Jaramillo responded that a handful of residents attended and they had two
speakers.
Council Member Jensen remarked that this item needed to be publicized to those residents.
CONSENT AGENDA
All matters listed as Consent Agenda are considered to be routine by the Town Council and will be enacted by one
motion. There will not be a separate discussion of these items. If discussion is desired, that item will be removed
from the consent agenda and will be considered separately.
4. Consider and take appropriate action regarding the Town Council Regular Session Minutes dated February
26,2019(T.Class). (Town Secretary Note:Approved as presented in the Town Council agenda packet)
5. Consider and take appropriate action regarding the Town Council Special Session Minutes dated March 5,
2019(T.Class). (Town Secretary Note:Approved as presented in the Town Council agenda packet)
6. Consider and take appropriate action regarding the financial and variance report dated December 2018 (T.
Class).
7. Consider and take appropriate action regarding an Ordinance amending the Fiscal Year 2018-2019 Budget of
the Town of Trophy Club, Texas (Budget Amendment No. 1); providing for an amendment to appropriate
funds related to changes in services and supplies, personnel, and capital for various departments; and
providing an effective date(T.Class).
8. Consider and take appropriate action regarding a Resolution, renaming Bobcat Trail in Trophy Club Park and
the North Linear Trail and adopting the Comprehensive Trail Master Plan(T.Class).
9. Consider and take appropriate action regarding an Ordinance of the Town Council of the Town of Trophy
Club, Texas, amending Subsections (f) and (g) of Section A1.014, Water and wastewater fees for Public
Improvement District No. 1, of Appendix A, Fee Schedule, of the Town's Code of Ordinances; and providing
a penalty and effective date(T.Class).
10. Consider and take appropriate action regarding a Requisition Request for procurement of services to
construct a new Independence Park West monument sign and to add onto the existing Independence Park
East monument sign; and authorizing the Mayor or his designee to execute all necessary documents (T.
Class).
Town Council Minutes March 26, 2019 Page 5 of 13
Motion:
Motion made by Council Member Lamont, seconded by Council Member Fleury, to approve the Consent Agenda
Items 4 through 10.
Motion carried unanimously 6-0-0.
REGULAR SESSION
11. Administration of Oath of Office and presentation of Certificate of Election to Eric Jensen, Council Member
Place 2(T.Class).
Mayor Sanders administered the Statement of Appointed Officer and Oath of Office to Eric Jensen, elected Council
Member Place 2.
Mayor Sanders presented Council Member Jensen with a Certificate of Election.
12. Remarks to and from Eric Jensen,Council Member Place 2(T.Class).
Council Member Jensen recognized his wife, Rene, for her support and stated that they would soon be celebrating
their 24th wedding anniversary. He thanked the residents who took their time to vote in a Special Election,
especially since it was not on a uniform date. He hoped that moving forward everyone could work together to
improve the quality of life for the residents and he looked forward to continuing to serve the community.
Council Member Lamont congratulated Council Member Jensen.
Mayor Pro Tem Shoffner commented that Eric was a good friend and Council Member. It was unfortunate what
the Town went through but the Special Election was over and the Council must move on in order to do the job
they were elected for.
Mayor Sanders congratulated Council Member Jensen and commended him for conducting a well-run campaign.
Council Member Fleury congratulated Council Member Jensen. She hoped that the Council could move forward in
a positive manner and stated that this was a great opportunity to start fresh.
13. Consider and take appropriate action regarding the acceptance of the Audit for the Town of Trophy Club,
Fiscal Year 2018, and report by members of the Council Finance Subcommittee meeting of March 18, 2019
(T.Class).
Director of Administrative and Financial Services Phillips introduced Louis Breedlove, Audit Manager with
BrooksWatson &Company.
Mr. Breedlove presented the Fiscal Year 2018 Audit, which included the following: Overview of the Audit Process;
Comprehensive Annual Financial Report (CAFR); Components of the CAFR; Independent Auditor's Report; Financial
Highlights; Town Revenues — Governmental Activities; Town Expenses — Governmental Activities; Statement of
Revenues, Expenditures, and Changes in Fund Balance; Schedule of Revenues, Expenditures, and Changes in Fund
Balance; and Statement Revenues, Expenditures, and Changes in Net Position. Additionally, he advised that the
Town was issued an Unmodified Opinion,which was the highest level of assurance.
Director of Administrative and Financial Services Phillips commended Finance Manager Zagurski, Chief Financial
Analyst April Duvall, and Senior Accountant Ernest Gillespie for their assistance during the audit process.
Mayor Pro Tem Shoffner remarked that this had been the easiest audit process that he had been involved with.
Mayor Sanders thanked Mr. Breedlove for his diligence during the audit process. Additionally, he recognized Town
Manager Class for his hard work, for staying under budget, and for his assistance in the creation of the Capital
Replacement Fund.
Town Council Minutes March 26, 2019 Page 6 of 13
Motion:
Motion made by Mayor Pro Tern Shoffner,seconded by Council Member Lamont,to accept the Audit for the Town
of Trophy Club, Fiscal Year 2018.
Motion carried unanimously 6-0-0.
14. Case O-AMD-19-001(Community Garage Sale Process)
A) Continue a Public Hearing regarding a request to remove Sections 14.02.251(a)(1), 14.02.251(a)(10),and
14.02.251(d) of the Temporary Use regulations within the Trophy Club Code of Ordinances to transfer
approval authority of community garage sales from the Planning and Zoning Commission and Town
Council to the Special Events Committee(T.Class).
Mayor Sanders continued the public hearing from the February 26, 2019 Council meeting at 7:36 p.m.
Town Planner Payne stated that the purpose of this item was to consider transferring approval authority from the
Planning and Zoning (P&Z) Commission and Council to the Special Event Review Committee for the annual
community garage sales. The strategic link was Infrastructure & Development — Foster a business-friendly
environment. Historically, two community garage sales were held each year and were required to obtain a
temporary use permit approved by the P&Z Commission and Council. Currently other special events were
approved through the Special Event Review Committee. This request proposed that all oversight of the
community garage sales were moved to the Special Event Review Committee in an effort to process all events in
the same manner and to ensure that Staff could prepare for all events held and avoid any miscommunication. At
the January 8, 2019 Council meeting, an amendment was approved to Article 1.09, Special Events, of the Code of
Ordinances to remove the requirement for the P&Z Commission's and Council's approval of community garage
sales giving authority to the Special Event Review Committee. The P&Z Commission considered this item at their
February 7, 2019 meeting and unanimously voted to table this item to allow Staff to further research the appeal
process. Staff has confirmed that per Section 1.09.008 within the Town's Code of Ordinances, the decisions made
by the Special Events Coordinator may be appealed to the Town Manager whose decision was final. Appeals of
time limit restrictions, such as length and frequency of the event would be directly appealed to the Council. On
February 26, 2019 Council opened the public hearing for this item but did not take action due to the P&Z
Commission tabling the item. This item returned to the P&Z Commission on March 7, 2019 and they unanimously
recommended approval without discussion. Additionally, Staff recommended approval of the proposed
amendments.
Mayor Sanders closed the public hearing at 7:40 p.m.
B) Consider and take appropriate action regarding a request to remove Sections 14.02.251(a)(1),
14.02.251(a)(10), and 14.02.251(d) of the Temporary Use regulations within the Trophy Club Code of
Ordinances to transfer approval authority of community garage sales from the Planning and Zoning
Commission and Town Council to the Special Events Committee(T.Class).
Council Member Jensen asked Staff to confirm what would specifically come before the Council if an event was
denied by the Special Event Review Committee. Town Planner Payne responded that the Council would only hear
appeals related to time limit restrictions,such as length and frequency of the event.
Council Member Jensen asked if Town Manager Class was satisfied with the appeal process that would go before
him and the Council. Town Manager Class responded that he was.
Motion:
Motion made by Council Member Jensen, seconded by Council Member Fleury,to approve Ordinance No. 2019-07
P&Z as presented, removing Sections 14.02.251(a)(1), 14.02.251(a)(10), and 14.02.251(d) of the Temporary Use
regulations within the Trophy Club Code of Ordinances to transfer approval authority of community garage sales
from the Planning and Zoning Commission and Town Council to the Special Events Committee.
Motion carried unanimously 6-0-0.
Town Council Minutes March 26, 2019 Page 7 of 13
15. Discussion of and take appropriate action regarding the process of multiple readings of ordinances (T.
Class).
Town Attorney Dodd advised that this item was first discussed at the January 2019 Council Retreat to have
multiple readings of ordinances. The first challenge would be determining which ordinances would have multiple
readings. An option would be to only proceed with items that involved a public hearing, which would include
items such as the tax rate, budget, and the Service and Assessment Plan for the Public Improvement District (PID)
No. 1. There was the ability to table or continue any item to another Council meeting. Staff's recommendation
was to continue the current standard of having one reading of ordinances and review items on a case-by-case
basis.
Council Member Jensen agreed with Town Attorney Dodd and he did not see a need to make any changes.
Mayor Pro Tem Shoffner asked why there would be increased notification cost to have multiple readings of
ordinances. Town Attorney Dodd responded that would be for items that required a public hearing.
Mayor Pro Tem Shoffner was in favor of having multiple readings of every ordinance with the first reading allowing
for discussion of the ordinance and the second reading being on consent. It could be discussed how many readings
the Council would like to have. He believed that having multiple readings would allow concerned residents to
provide feedback for controversial issues.
Town Attorney Dodd remarked that one of the readings could potentially be done at a Council Workshop.
Mayor Sanders pointed out that one time sensitive item could be Agenda Item No. 9, amending the PID No. 1
Water and Wastewater fees. He mentioned that the City of Southlake had three readings for their ordinances. It
would be of value to understand how the City of Southlake accomplished having three readings. He was under the
impression that sometimes they had one reading during workshop and then another during regular session. A
good example to proceed with multiple readings was the recent zoning change request. He requested to have
additional data presented such as a list of ordinances that have been considered over the last couple of years.
Council Member Lamont supported the case-by-case basis because the Council would have a sense of what would
be important items. He was inclined to having two readings instead of three for all ordinances.
Director of Administrative and Financial Services Phillips advised that one implementation of having multiple
readings would be an impact on the budget calendar specific to the following items: adoption of the budget,
adoption of the tax rate, approval of the tax roll, ratifying tax revenues, and the adoption of the PID assessment
rate. These items would potentially have to start being considered at the end of August, which would be during
the time Staff typically would be evaluating appraisal valuations and budget projections.
Mayor Pro Tem Shoffner agreed with Council Member Lamont that two readings of ordinances should be
adequate. He recommended providing a list of ordinances over the last couple of years. He wanted to give the
residents the opportunity to provide comments.
Mayor Sanders commented that any required public hearings could be opened and continued to the next Council
meeting or the two Council meeting dates could be published in one notice.
Town Manager Class remarked that this could be accomplished by not closing the public hearing based on a case-
by-case basis depending upon the public's response.
Mayor Sanders' purpose for wanting multiple readings was to be more open and to allow the residents to have a
chance to speak. He didn't want to lengthen the process and they seldom had residents speak on items.
Town Council Minutes March 26, 2019 Page 8 of 13
Council Member Jensen commented that the Town was already adhering to State regulations. During his two
years on Council, he has not seen an issue where residents had not been informed that they had the ability to
speak on items. The recent zoning issue provided and allowed for residents to speak to the Council about their
concerns.
Mayor Pro Tem Shoffner remarked that the only reason the residents spoke to the Council regarding the zoning
change was because it first went before the P&Z Commission. If the item had only been considered by the Council,
those residents would have found out after the Council had considered that item. He felt that delaying ordinances
by one meeting would give residents the chance to address their concerns to the Council.
Motion to Refer:
Motion made by Mayor Pro Tem Shoffner, seconded by Council Member Fleury, to refer this item to a Workshop
Session to allow for further information to be provided.
Motion carried unanimously 6-0-0.
16. Discussion of items for Future Agendas to include agenda items for consideration on the April 9, 2019
Council agenda and items from the Town Council Future Agenda Items list(T.Class).
This item allows Council to request the placement of items on upcoming agendas when the topic of discussion
requires research and review that cannot be accomplished in the time frame between regular Council meetings.
However, a Council Member may request that an item be placed on the next regularly scheduled meeting without
first placing that item on the Future Agenda Items list. All requests for agenda items must comply with Charter
requirements.
A) Item No. 2 - Discussion of Green Ribbon grants for the beautification along the sound wall on State
Highway 114. (Sanders 3/8/2016) (1-June 14, 2016) (2-September 13, 2016) (3-December 13, 2016)
(4-March 14, 2017) (5-September 12, 2017) (6-April 10, 2018) (7-July 24, 2018) (8-October 23, 2018)
(9-December 11,2018) (10-March 26,2019)
Mayor Sanders initially placed this item on the Town Council Future Agenda Items list because Metroport Cities
Partnership was reviewing proceeding with a joint project with the City of Southlake, the Town of Westlake, and
the Town of Trophy Club for a Green Ribbon Program along Highway 114. Current delays to proceed were due to
the design and construction of feeder roads along east bound Highway 114 that would include a Texas U-Turn at
Kirkwood Boulevard. He requested to remove this item and he would ask for it to come back when Metroport
Cities Partnership was closer to finalizing the joint project.
B) Item No. 3 - Receive an update from Town Staff regarding Entryway Monumentation and Landscaping
for the Town of Trophy Club. (Sanders 2/27/2018) (1-May 22, 2018) (2-August 28, 2018) (3-December
11,2018) (4-March 26,2019)
Town Planner Payne advised that this update was specific to entryway monumentation and wayfinding signage.
She displayed a map that showed existing and potential locations for entryway monumentation:
1) Existing-Trophy Wood Drive marquee
2) Existing-Trophy Club Drive marquee
3) Existing-Trophy Club Drive logo
4) Existing-Trophy Lake Drive marquee
5) Existing-Roundabout
6) Potential—Marshall Creek Road
7) Potential—Bobcat Boulevard
Aerials were displayed with potential locations and points of interest for wayfinding signage at:
1) Trophy Wood Drive and Indian Creek Drive
a. Town Hall/Police Station
b. Harmony Park
c. Trophy Club Country Club
Town Council Minutes March 26, 2019 Page 9 of 13
2) Trophy Club Drive and Indian Creek Drive
a. Town Hall/Police Station
b. Harmony Park
c. Trophy Club Country Club
d. Independence Park
e. Trophy Club Park
3) Trophy Lake Drive and Trophy Club Drive
a. Independence Park
b. Freedom Dog Park
c. Trophy Club Park
d. Schools
4) Trophy Club Drive and Bobcat Boulevard
a. Independence Park
b. Freedom Dog Park
c. Trophy Club Park
d. Military Veterans Memorial
5) Bobcat Boulevard by the Water Tower
a. Independence Park
b. Freedom Dog Park
c. Trophy Club Park
d. Military Veterans Memorial
Staff was previously directed to contact local universities in hopes to have a Master's Program design the entryway
monumentation and wayfinding signage at no charge. However, Staff was also directed to focus on Parks signage
and later was directed to hold in abeyance until PD 30 development was further along so that entryway
monumentation and wayfinding signage did not clash with PD 30 signage.
Mayor Sanders suggested having an arrow for the County Club, Fire Station, and Veterans Memorial on the
wayfinding signage at Trophy Lake Drive and Trophy Club Drive. He felt that the wayfinding signage could move
along without waiting for the PD 30 development to complete.
Council Member Fleury agreed that the Fire Station should be included and possibly the hospital. She was in favor
of integrating entryway monumentation with the marquees as discussed earlier during the Workshop Session.
Mayor Pro Tem Shoffner was in favor of proceeding with entryway monumentation but he was not in favor of
wayfinding signage. He commented that his children played soccer, which required some traveling to other cities.
Each time they traveled, he always put the address in the Global Positioning System (GPS) and did not rely on
wayfinding signage to direct him where to go. The majority of individuals use some type of technology to get to
their destinations and therefore he felt this could potentially be an inefficient use of funds.
Council Member Lamont agreed with Mayor Pro Tern Shoffner to proceed with entryway monumentation using
HOT funds and not moving forward with wayfinding signage. He reiterated from the Workshop Session that he
would like to have four bronze statues of Byron Nelson, Kathy Whitworth, Ben Hogan, and a young golfer at Byron
Nelson High School.
Council Member Kurtz remarked that if they proceeded with wayfinding signage then the directional sign at the
intersection of Trophy Club Drive and Trophy Park Drive should be included to match and should list Freedom Dog
Park and Trophy Club Park.
Council Member Jensen pointed out that the sign at the end of Indian Creek Drive for the TCMUD No. 1
Wastewater Treatment Plant had been removed. He agreed that there was not a need for wayfinding signage and
to proceed with entryway monumentation.
Town Council Minutes March 26, 2019 Page 10 of 13
C) Item No. 4 - Discussion of and take appropriate action regarding updating the Town's Storm Water
Master Plan. (Shoffner 6/12/2018) (1-September 11,2018)(2-December 11,2018)(3-March 26,2019)
Director of Community Development Uzee advised that several items had been discussed during the update for
this item at the December 11, 2018 Council meeting. He introduced Scott Hubley, Associate with Freese and
Nichols,who would be discussing the upcoming phase for the Storm Water Master Plan.
Mr. Hubley noted that the Storm Water Master Plan Phase I had been completed in 2012. At that time, they
reviewed flooding at Indian Creek Drive and T W King Road for a standard 100 year event and had proposed
improvements to bridges to mitigate flooding. He displayed a diagram of the limits of the Indian Creek Drive and T
W King Road project that was proposed. Improvements were made to the Indian Creek Drive crossing with a new
culvert with four barrels. One of the four barrels was currently blocked off because if it were opened it could
increase the discharges downstream into the channel. There were six 49 inch culverts at T W King Road, at the
boundary of the City of Southlake. In 2012, they had proposed to increase the bridge size if the Town wanted to
extend past the standard 100 year event, but it was not required in order to proceed with the work to the channel
within the Town of Trophy Club's limits. The project components to proceed with the Indian Creek Drive and
Skyline Drive channel would be to perform a hydraulic analysis to understand the current conditions, including the
new culvert at Indian Creek Drive. He pointed out that Freese and Nichols had updated the Towns' floodplains in
the 2012 study but the Federal Emergency Management Agency(FEMA) map was still out of date. Another project
component would be to perform a geomorphic analysis that would assess the erosion and the natural stream
process. Lastly, a total project cost would be developed and potential grants would be reviewed.
Mayor Pro Tern Shoffner inquired if the Town limit at T W King Road had been determined. Director of Community
Development Uzee responded that Staff was still researching this with Freese and Nichols and Teague Nall &
Perkins because there was some contributing information where the Town limit was. Town documentation
showed the line in the center of T W King Road.
Mayor Pro Tern Shoffner supported conducting the study because it would show the impact from the Town
improvements that were made pursuit to the recommendation of Freese and Nichols' in 2012. TCMUD No. 1 had
also done some work in the creek and it would be nice to open the culvert at some point. He felt that this was a
great opportunity to conduct the study in order to assist those residents along that channel. It would also be
beneficial to work with the City of Southlake because they had an issue with a bridge at White Chapel Boulevard
during a storm event.
Council Member Lamont asked if this would help with those residents on Skyline Drive who experienced flooding
in November from the rain storm. Director of Community Development Uzee responded that it would because the
intent was to get the water downstream and off the properties quicker.
Mayor Sanders supported the study but the cost needed to be determined along with the funding source. The
property line needed to be determined at T W King Road before the Town should approach the City of Southlake.
He noted that the Town would have a responsibility to notify the City of Southlake if the closed box culvert was
opened since it would affect the water flow.
Mayor Pro Tern Shoffner inquired if this study would include the Fresh Meadow Drive area. Mr. Hubley responded
that the improvements made in that area would be reflected in the updated models.
D) Item No.7-Discussion and planning to deal with a right turn lane with an acceleration lane to turn right
and head west on Highway 114 at Trophy Lake Drive. (Sanders 12/11/2018) (1-March 26,2019)
Director of Community Development Uzee advised that currently there were two lanes heading southbound on
Trophy Lake Drive and a dedicated right hand turn lane to enter onto Highway 114. There were three lanes
heading west bound on the service road of Highway 114. The far right land could be dedicated as an acceleration
lane for those drivers coming from Trophy Lake Drive. He has reached out to the Texas Department of
Transportation (TxDOT) but has not received a response back. Staff could restripe the farthest right lane on the
service road of Highway with a solid white line.
Town Council Minutes March 26, 2019 Page 11 of 13
Council Member Kurtz recommended contacting TxDOT to potentially change the green light to a green arrow for
the drivers heading north on Trophy Lake Drive and turning left onto the service road. This was an accident prone
intersection because the northbound drivers attempted to turn left quickly in order to beat the southbound drivers
before the light changed. It would be beneficial to have a list of accidents that have occurred at this intersection
over the last year to support the need for an improvement.
Council Member Jensen inquired if the goal was to turn right on red for the southbound drivers on Trophy Lake
Drive to turn onto the service road. Director of Community Development Uzee respond that was his belief what
the intent was.
Council Member Jensen did not support a turn right on red because it would create additional accidents when it
was already an accident prone intersection. He asked to hear the Police and Fire Chiefs opinion. Police Chief Arata
responded that he and Fire Chief Carroll both agreed that this was a bad intersection and that it would take more
than restriping to make it a safer intersection.
Mayor Sanders responded that TxDOT should do a traffic analysis in order to provide a professional opinion. His
intent was to try to get residents out of Trophy Club quicker and the lane should be protected appropriately.
Regarding the Town Council Future Agenda Items list, Mayor Sanders requested to remove the following items:
• Item No. 2 - Discussion of Green Ribbon grants for the beautification along the sound wall on State
Highway 114. (Sanders 3/8/2016) (1-June 14, 2016) (2-September 13, 2016) (3-December 13, 2016)
(4-March 14, 2017) (5-September 12, 2017) (6-April 10, 2018) (7-July 24, 2018) (8-October 23, 2018)
(9-December 11, 2018) (10-March 26, 2019);
• Item No. 4 - Discussion of and take appropriate action regarding updating the Town's Storm Water
Master Plan. (Shoffner 6/12/2018) (1-September 11, 2018) (2-December 11, 2018) (3-March 26, 2019);
and
• Item No. 7 - Discussion and planning to deal with a right turn lane with an acceleration lane to turn right
and head west on Highway 114 at Trophy Lake Drive. (Sanders 12/11/2018) (1-March 26, 2019)
EXECUTIVE SESSION
17. Pursuant to the following designated sections of the Texas Government Code, Annotated, Chapter 551
(Texas Open Meetings Act),the Council convened into executive session to discuss the following:
A) Section 551.071 Consultation with Attorney under Subsection (2)to consult with the Town Attorney on
a matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules
of Professional Conduct of the State Bar of Texas clearly conflicts with the Texas Open Meetings Act,
specifically:
1) Cause No. 18-9681-158 Town of Trophy Club v. Michael T.Slye(T.Class)
2) Procedures for PID Assessment(T.Class)
3) Conflict of Interest Disclosure Forms(Mayor Sanders)
B) Section 551.072 Deliberation regarding Real Property to discuss or deliberate the purchase, exchange,
lease, or value of real property if deliberation in an open meeting would have a detrimental effect on
the position of the governmental body in negotiations with a third person:
1) North of State Highway 114, east of Trophy Club Drive and west of Town limits (Mayor Pro Tem
Shoffner and Council Member Kurtz)
2) Parcel between Bread Winners and Trophy Club Town Hall (T.Class)
3) Potential transfer of property(T.Class)
Town Council Minutes March 26, 2019 Page 12 of 13
CONVENED INTO EXECUTIVE SESSION-START TIME—8:33 P.M.
(Town Secretary Note: Council Member Kurtz left the meeting at this point and did not participate in the Executive
Session)
RECONVENED INTO REGULAR SESSION-START TIME—9:09 P.M.
RECONVENED INTO REGULAR SESSION
18. Consider and take appropriate action regarding the Executive Session(T.Class).
Motion:
Motion made by Council Member Jensen, seconded by Council Member Fleury, to increase the amount of funds
allocated to the Town Manager to spend in legal services an additional $2,500.
Motion carried unanimously 5-0-0.
ADJOURN
Mayor Sanders adjourned the meeting at 9:10 p.m.
11� i •F TROP,
Holly Fimbres Town Secretary ', C. Nick Sanders, Mayor
Town of Trophy Club,Texas 0 <c Town of Trophy Club,Texas
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Town Council Minutes March 26, 2019 Page 13 of 13