Minutes TC 06/25/2019 TOWN OF TROPHY CLUB
TOWN COUNCIL WORKSHOP AND REGULAR SESSION MINUTES
TUESDAY,JUNE 25,2019,6:00 P.M.
LOCATION:1 TROPHY WOOD DRIVE,TROPHY CLUB,TEXAS
COUNCIL CHAMBERS
The Town Council of the Town of Trophy Club,Texas, met in a Workshop and Regular Session on Tuesday,June 25,
2019.The meeting was held within the boundaries of the Town and was open to the public.
TOWN COUNCIL MEMBERS PRESENT:
C. Nick Sanders Mayor participated remotely using video conferencing through Skype
Alicia L. Fleury Council Member, Place 1 arrived at 6:02 p.m.
Sean Bone Council Member, Place 3
Michael Geraci Council Member, Place 5
Philip Shoffner Council Member,Place 6
TOWN COUNCIL MEMBERS ABSENT:
Eric Jensen Mayor Pro Tern, Place 2
STAFF PRESENT:
Jonathan Phillips Interim Town Manager Tony Jaramillo Director of Parks and Recreation
David Dodd Town Attorney Jill Lind Communications&Marketing Manager
Holly Fimbres Town Secretary/RMO Mike Pastor Information Technology Manager
Patrick Arata Police Chief Lisa Payne Town Planner
Wade Carroll Fire Chief Tommy Uzee Director of Community Development
Gary Cochran Fire Marshal Steve Woodard Police Captain
Ernest Gillespie Senior Accountant Steve Zieverink Information Technology Specialist
ELECT PRESIDING OFFICER
Town Secretary Fimbres called the Town Council to order, announced the time at 6:01 p.m. on June 25, 2019, and
turned the meeting over to Council Member Shoffner.
Council Member Shoffner advised that Mayor Sanders was participating remotely and Mayor Pro Tern Jensen was
on vacation. Per the Town's Meetings and Rules of Procedure,Section 1.03.034,Subsection B,the meetings of the
Town Council shall be called to order by the presiding officer. In the absence of both the Mayor and the Mayor Pro
Tem,the meeting shall be called to order by the Town Secretary. He explained that the Council needed to elect a
presiding officer in accordance with Section 1.03.034, Subsection A, since both the Mayor and Mayor Pro Tern
were not present.
1. Consider and take appropriate action regarding electing a Presiding Officer(J.Phillips).
Motion:
Motion made by Council Member Fleury, seconded by Council Member Bone, to elect Philip Shoffner to be the
Presiding Officer.
Motion carried unanimously 5-0-0.
WORKSHOP SESSION
2. Discussion of and provide direction regarding Town marquees(J. Phillips).
Interim Town Manager Phillips advised that this was a follow-up item from the March 26, 2019 Council Workshop.
The strategic links were Infrastructure & Development— Maintain and improve all Town infrastructure; Nature &
Beautification—Improve the aesthetic and recreational value of the Town and Maintain Town assets,services,and
codes of ordinances that preserve the natural beauty of the Town; and Administrative & Financial Services —
Exercise fiscal discipline in all Town operations, Provide high value technology and information services, and
Provide strong internal and external marketing and communications. He provided a brief history of the marquees
that were approved on August 15, 2005 and constructed between August 2005 and February 2006. In 2009, the
marquee at Trophy Lake Drive was involved in a hit and run and was completely rebuilt for$16,000. Direction was
given in March 2013 to remove the marquees and authorize the use of funds in order to maintain the existing
marquee signs until they were removed. From 2013 to present, there have been approximately $6,300 in
continuous repairs consisting of components and labor. At the March 26, 2019 Council Workshop,Staff presented
three options:
• Option No. 1 was to Repair — Diagnostician service call estimated cost of $195 per visit and hardware
repairs on all three marquees with a cost to be determined;
• Option No. 2 was to Replace - Replace the digital components for all three marquees with an estimated
cost of$42,000 plus $40 per month per marquee and repair masonry work on all three marquees with a
cost to be determined;or
• Option No.3 was to Remove/Build New- Phase out marquees as they breakdown. Any costs associated
with removing broken electronic panels and installing permanent logoed signs. Build new entryway signs
with a cost to be determined.
The direction given was a combination of Option No.2 and Option No.3. Entech Signs assessed all three marquees
and provided a recommendation of a 12 millimeter(MM) resolution. Entech also inspected the structure of each
marquee and the concrete masonry unit (CMU) foundation behind the marquees appeared to be solid but the
cement tiles were starting to fail. He displayed a rendering of the largest screen possible while maintaining the
existing structure and utilizing stucco verses tiles. The estimated cost per marquee with a 3' x 4' 12 MM virtual
screen was$29,883.93(projected total cost was$89,651.79),which included:
• Removal of existing sign faces;
• Removal of existing precast tiling;
• Removal of existing precast accents;
• Inspection of CMU sign core for damage;
• Re-grout and reinstall existing precast accents;
• Lay new stucco face to the body of the sign,flush with the precast accents;
• Install new light-emitting diode(LED)sign faces and venting material;
• Install LED grounding rods;
• Connect into existing power;
• Test sign operation;and
• Setup and training for new sign software.
It would be approximately $40 per month per marquee to switch from radio transmitted technology to cellular.
Entech Signs offered the following warranty:
• 7 year parts warranty (if a component failed on the display, both the parts and labor cost to replace the
hardware would be covered);
• 7 year doorstep hardware replacement labor warranty (doorstep hardware replacement labor warranty
was insured through a third party guarantor and was covered regardless of manufacturer's status);and
• 7 year of free message creation services.
Alternative choices were: 3' x 4' 10 MM non-virtual screen for approximately $32,065 per marquee with side
ventilation; 3'x 6' 12 MM virtual screen for approximately$35,274.87 per marquee with front ventilation and low
profile; or 3' x 6' 10 MM non-virtual screen for approximately $37,856 per marquee front ventilation and low
profile.
Council Member Bone inquired if the cast stone border was going to be replaced. Interim Town Manager Phillips
responded that the cast stone border would remain.
Jay Crumley, with Entech Signs, commented that it would depend on which option was chosen. If the 6' wide
screen was chosen,then the cast stone border on the edges would be removed but the top portion would remain.
Town Council Minutes June 25,2019 Page 2 of 10
Presiding Officer Shoffner inquired about available funds and future estimates for the hotel occupancy tax (HOT). If
the Council chose the 10 MM non virtual screen,then basically the$113,568 would be divided out by 7,the amount
of time that the warranty covered the marquees. Interim Town Manager Phillips responded that the useful life of
the marquees would be approximately 11 years and the projected increase to HOT funds each year was between
$300,000 and$400,000.
Presiding Officer Shoffner suggested proceeding with the higher quality signage because he was factoring in the 7
year warranty period.
Council Member Fleury asked if the proposed signage was a higher resolution compared to the bright Wonderland
Montessori School marquee. Interim Town Manager Phillips responded that it was a better resolution than the
school's marquee.
Mayor Sanders inquired what percentage was the proposed marquee resolution compared to the school's marquee.
Mr. Crumley responded that schools marquee was 20 MM, the measurement from the center of one pixel to the
center of the next, and Entech was proposing either a 12 MM or 10 MM resolution and depending on how the math
was done,it would be either 100 percent or 50 percent better.
Council Member Geraci questioned if the 7 year hardware replacement only included electronics or if it would
include ongoing maintenance items such as caulking around the sign. Mr. Crumley responded that Entech had a 2
year workmanship warranty and the cabinet had an Ingress Protection (IP)65 rating;therefore caulking would not be
needed to keep the moisture out. If there were issues of moisture,then it would be covered under the 7 year parts
warranty.
Council Member Geraci asked about the type of time adjustments that could be made for the day verses evening
settings because the Wonderland Montessori School marquee was almost blinding at night. Mr.Crumley responded
a light sensor would be mounted appropriately and the signs could be programed for the amount of dimming.
Presiding Officer Shoffner remarked that when the Wonderland Montessori School electronic message board was
approved, the Council narrowed the times of operation for the signs. Time constraints could be done on the Town
marquees,especially for the one on Trophy Wood Drive since it was in close proximity to a residential area.
Discussion took place that there would be limited room to keep "Welcome to Trophy Club" since a larger screen
would be installed but there has been discussions of potential entryway monumentation.
Interim Town Manager Phillips remarked Staff would proceed with the 3' x 6' 10 MM non-virtual screen for
approximately$37,856 per marquee with front ventilation and a low profile.
Council Member Bone inquired if the plan was to cut a notch out in the corners of the cast stone. Mr. Crumley
responded that they would want to flatten that area out,take an existing piece of trim,and cut a new notch so that it
would match with the existing cast.
Council Member Geraci asked if the existing stones would be power washed. Mr.Crumley responded that they could
be washed with muriatic acid.
Interim Town Manager Phillips added that Entech has a YouTube channel that showed their different projects,which
demonstrated their quality of work. Staff would prepare a requisition request for this item to be presented at the
next Council meeting. He added that there was a three month lead time for the hardware of the low profile signage.
3. Discussion of and provide direction regarding a new Park to be located on Sheldon Drive(J.Phillips).
Director of Parks and Recreation Jaramillo stated that the strategic link was Nature & Beautification — Improve the
aesthetic and recreational value of the Town. There were various options that were discussed at the January 19,
2019 Council Retreat regarding the pocket park on Sheldon Drive. He displayed three design options that had been
presented to the Parks and Recreation Board on March 18, 2019. Option 1 included a parking lot with 15 parking
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spaces, 1 handicap parking space, sidewalk, canopy, restrooms, playground, soccer field, wrought iron fencing, sod,
and a trailhead sign. Option 2 included a parking lot with 8 parking spaces, 1 handicap parking space, sidewalk,
canopy, wrought iron fencing, sod, and a trailhead sign. Option 3 included a parking lot with 8 parking spaces, 1
handicap parking space, sidewalk, wrought iron fencing, sod, trailhead sign, and open space for various activities.
The Parks and Recreation Board recommended moving forward with Option 3. The approximate total project cost
for Option 3 was $160,800. Staff recommended utilizing Parkland Dedication Funds should the Council decide to
move forward. An alternative option would be to hold off on the pocket park in order for a Parks Master Plan to be
established.
Presiding Officer Shoffner commented that the Grapevine Botanical Gardens recently removed their parking lot and
replaced it with crushed granite but left the parking lot entry portion concrete. He recommended reaching out to
the City of Grapevine to determine if there was a specific reason for this design. The crushed granite was not loose
as typically seen on trails because it was compacted. The crushed granite was a nice design and offered a unique
appeal that would go nicely with the park setting.
Council Member Geraci remarked that the crushed granite may be more aesthetically appealing verses a hard
parking lot.
Presiding Officer Shoffner inquired if the expectation was to be more geared toward a park field or natural area.
Director of Parks and Recreation Jaramillo responded that the area would be for families to play outdoor activities
and the area would include irrigation, wrought iron fencing, and shrubbery. He spoke with the two adjacent
homeowners about the intent and they had no issues with the concept.
Presiding Officer Shoffner asked if there was any other input from residents at the Parks and Recreation Board
meeting. Director of Parks and Recreation Jaramillo responded that a handful of residents from Canterbury Hills
attended the meeting and initially were under the assumption that a dog park was going to be installed.
Presiding Officer Shoffner inquired if there was a fence between the house on the west side and the proposed
parking lot. Director of Parks and Recreation Jaramillo responded that there was a fence.
Council Member Geraci felt that Option 1 was a nice choice but he respected the current direction to ensure that the
park would be used before investing capital into it. He asked how it would be tracked to determine the usage of the
proposed park. Director of Parks and Recreation Jaramillo responded that it would be tracked by using various
surveys.
Council Member Geraci commented that in the future, Staff may need to review the demand of the proposed park
and Harmony Park between the adult and youth soccer leagues. It may be beneficial to install a soccer field first at
the proposed park to help alleviate the pressure of field usage.
Presiding Officer Shoffner asked if the trail behind the houses had been moved. Director of Parks and Recreation
Jaramillo responded that it had been moved away from the houses by about 30 to 40 feet.
Interim Town Manager Phillips advised that Staff was proposing wrought iron fencing but he offered that the Council
may want to consider alternative fencing around the drainage easement or a natural barrier.
Council Member Geraci was in favor of considering alternative fencing that would help assist with safety concerns
and the possibility of the park turning into a dog park.
Presiding Officer Shoffner agreed with holding off on the project until a Parks Master Plan was created. He
recommended removing the black silt fencing and keeping the area maintained by mowing more frequently.
Director of Parks and Recreation Jaramillo responded that he could start working on a Parks Master Plan in the next
fiscal year and he would involve the Parks and Recreation Board.
Presiding Officer Shoffner recessed from the Workshop Session at 6:48 p.m.
Town Council Minutes June 25,2019 Page 4 of 10
REGULAR SESSION
Presiding Officer Shoffner reconvened into Regular Session and announced a quorum at 7:03 p.m. He advised that
Mayor Sanders was participating remotely and Mayor Pro Tem Jensen was on vacation.
The Invocation was offered by Pastor Joel Quile with Bara Church.
The Pledges to the American Flag and Texas Flag were led by Council Member Fleury.
CITIZEN PRESENTATIONS
This is an opportunity for citizens to address the Council on any matter whether or not it is posted on the agenda.
The Council is not permitted to take action on or discuss any presentations made to the Council at this time
concerning an item not listed on the agenda. The Council will hear presentations on specific agenda items prior to
the Council addressing those items. You may speak up to four (4) minutes or the time limit determined by the
Mayor or presiding officer. To speak during this item you must complete the Speaker's form that includes the
topic(s)of your statement. Topics of presentation should be limited to matters over which the Council has authority.
There were no citizen presentations.
ANNOUNCEMENTS AND REPORTS
4. Receive Interim Town Manager Phillips'update and provide input regarding the following(J.Phillips):
• July 4th Celebration —All details for the 4th of July event could be found on the Town's website, Town
offices would be closed, and Staff confirmed that Republic Services would be operating on the normal
schedule.
• Volunteer Appreciation Reception—Scheduled to be held on July 25th,from 6:00 p.m.to 8:00 p.m.at the
Trophy Club Country Club.
CONSENT AGENDA
All matters listed as Consent Agenda are considered to be routine by the Town Council and will be enacted by one
motion. There will not be a separate discussion of these items. If discussion is desired, that item will be removed
from the consent agenda and will be considered separately.
5. Consider and take appropriate action regarding the Town Council Regular Session Minutes dated June 11,
2019(J.Phillips). (Town Secretary Note:Approved as presented in the Town Council agenda packet)
6. Consider and take appropriate action regarding the 2018 Consumer Confidence Report for the Public
Improvement District(J.Phillips).
7. Consider and take appropriate action regarding a Proclamation of the Town Council recognizing July 2019 as
Park and Recreation Month;and providing an effective date(J.Phillips).
8. Consider and take appropriate action regarding a Requisition Request for payment between the Town of
Trophy Club and the Trophy Club Municipal Utility District No. 1 for the true-up of Fire Protection Services;
and authorizing the Mayor or his designee to execute all necessary documents(J.Phillips).
Motion:
Motion made by Council Member Fleury, seconded by Council Member Bone, to approve the Consent Agenda
Items 5 through 8.
Motion carried unanimously 5-0-0.
Town Council Minutes June 25,2019 Page 5 of 10
REGULAR SESSION
9. Consider and take appropriate action regarding a Proclamation of the Town Council recognizing July 7,2019,
as Everybody Love Everybody Day in Trophy Club; and providing an effective date (Council Member Fleury
and Mayor Sanders).
Council Member Fleury read the proclamation into the record.
Motion:
Motion made by Council Member Fleury, seconded by Council Member Bone,to approve Proclamation No. 2019-
17, recognizing July 7, 2019 as Everybody Love Everybody Day in Trophy Club; and providing an effective date of
June 25,2019.
Motion carried unanimously 5-0-0.
Chris Bailey provided his story on how he founded a new movement called Everybody Love Everybody Day that
started after the tragic Dallas shooting on July 7, 2016 that resulted in the deaths of five Dallas police officers. He
saw so much hate and negativity posted during that timeframe so he deleted his social media page. The next day
he wanted to do the opposite of hate thus he went to Walmart, purchased a poster board and wrote Everybody
Love Everybody, then went to downtown Dallas and walked around for a couple of hours. He immediately
received a large amount of positive responses through honks, waves, hugs, etc. He went back onto Facebook to
share his story of the incredible feedback he had received. The story was picked up and went throughout the
country. He started going out on street corners daily with his poster to help the movement continue. To this day,
he still took opportunities to stand on street corners with his poster and he appreciated the Council for helping
keep the cause ongoing.
Council Member Fleury stated that the story had actually been picked up worldwide and was still going strong.
Presiding Officer Shoffner asked Mr. Bailey how many members were on his Facebook page. Mr. Bailey responded
that it got up to almost 60,000 members, but with recent Facebook policy changes for inactive accounts, it was
now about 41,000 active members. He also helped the homeless in downtown Fort Worth and he received help
handing out sleeping bags from football players from Byron Nelson High School.
Presiding Officer Shoffner presented the proclamation to Mr. Bailey.
10. Receive the Annual Report from the Northwest Metroport Chamber of Commerce; discussion of same (J.
Phillips).
Sally Aldridge, President of the Northwest Metroport Chamber of Commerce, presented an annual report that
included the following: Core Values; Chamber Statistics; Member Partners; Event Partners; 2019 Board of
Directors; 2018 Chamber Awards; What the Chamber Does for Members; Alliance Development Forum; State of
the Communities; Membership Luncheons; Economic Development Initiatives; Regional Advantage; Business
Builder Networking Coffee;and Ribbon Cuttings.
Council Member Fleury thanked Ms.Aldridge for her service and presentation.
No action was taken on this item.
11. Case AP-19-003(Trophy Club Town Center Addition)
Consider and take appropriate action regarding a request for approval of an amended plat for Trophy Club
Town Center Addition,located on the northeast corner of SH 114 and Trophy Club Drive(J.Phillips).
Town Planner Payne stated that the purpose of this item was to consider approval for an amended plat for the PD
30 property. The strategic link was Infrastructure & Development—Foster a business-friendly environment. The
final plat for the Trophy Club Town Center was approved on January 27, 2018. On December 11, 2018, an
amended plat for the same property was approved by Town Council in order to modify easements. The applicant
never filed the amended plat with Denton County and has now discovered additional easement modifications that
Town Council Minutes June 25,2019 Page 6 of 10
are deemed necessary.Thus,this proposed amended plat included the easement modifications proposed last year,
as well as new ones. The plat was proposed to be amended: 1)to reflect the realignment of the Beck Boulevard
access easement at the SH 114 access point; 2) to shift the common lot line between Lots 1 and 2 at the SH 114
access point to bisect the Beck Boulevard access easement; 3) to remove the Claire Drive access easement at the
SH 114 access point; 4) to update public and franchise utility easements, and 5) to add a wall maintenance
easement along the west side of the townhome properties. Items 1 through 3 were approved on the last amended
plat. The number of lots on the proposed amended plat remained unchanged and the plat conformed to the
Town's Subdivision Regulations,as well as the Developer's Agreement and the PD 30 Development Standards. The
Planning and Zoning(P&Z)Commission considered this item on June 6,2019 and approved the amended plat with
a vote of 4-3. Additionally,Staff recommended approval of the amended plat.
Council Member Geraci wanted to make it clear, since there had been several questions, that the adjustments
were mainly due to 1) the necessary relocation of the SH 114 access points because they intersect with existing
utility poles and 2) the Texas Department of Transportation's (TxDOT) and the Town's denials of the relocated
access point of Claire Drive at SH 114 because of a higher risk of vehicular accidents when attempting to enter the
highway via the on-ramp located directly across the frontage road from the townhomes. Town Planner Payne
confirmed that was correct.
Council Member Geraci asked for confirmation from Staff that this would not affect the site drainage and was still
covered by the Texas Commission on Environmental Quality. Town Planner Payne confirmed that was correct.
Presiding Officer Shoffner asked if there was a specific reason why three P&Z Commissioners voted against the
item. Town Planner Payne responded that one of the P&Z Commissioners believed that a seal from the land
surveyor should have been on the plat before it went before the P&Z Commission. She and the Town Attorney
were still determining where the Town would stand on whether a seal was needed or not. The land surveyors,
architects, and engineers that she surveyed all advised that they never sealed plats before they were ready to be
filed with the county.
Motion:
Motion made by Council Member Bone, seconded by Council Member Fleury,to approve Case AP-19-003(Trophy
Club Town Center Addition) a request for approval of an amended plat for Trophy Club Town Center Addition,
located on the northeast corner of SH 114 and Trophy Club Drive.
Motion carried unanimously 5-0-0.
12. Consider and take appropriate action regarding the General Fund and Five Year Capital Improvement
Program for Fiscal Year 2020(J.Phillips).
Interim Town Manager Phillips advised that the following information had been presented to the Council Finance
Subcommittee the prior week. In order to continue to provide property tax relief, Council approved a residential
homestead property tax exemption of 1 percent on May 28, 2019. In order to maintain the Maintenance and
Operations(M&O)tax rate and stabilize funding for current services,Staff was proposing that:
• Any future development revenues should be diverted to fund one-time expenses in capital equipment
replacement fund;
• Growth in existing tax base would be capped at 3.5 percent by the State Legislature with the passage of
Senate Bill 2;and
• Growth in salaries was 6 percent due to turnover and inflation.
Concerning the Interest and Sinking (I&S) tax rate, Staff was proposing to utilize short term debt issuance (tax
notes) to fund equipment replacement for the next two years. Over the next two years, utilize the $1.5 million
remaining of the 2017 Certificates of Obligation to start and complete two additional capital projects. Also, over
the next two fiscal years, utilize the engineering line ($90,000 annually)to conduct a third party street assessment
study.
Town Council Minutes June 25,2019 Page 7 of 10
Staff was recommending utilizing other funds to provide relief to the General Fund such as through the Crime
Control and Prevention District, Street Maintenance Sales Tax, Storm Drainage, and Trophy Club Park. Two other
funds that were previously earmarked for other uses were HOT funds and Economic Development Corporation 4B.
General Fund Revenues would realize an approximate$461,764 increase on account of:
• 4 percent - Property taxes estimated to grow by 6 percent with a 1 percent homestead exception being
deducted from the General Fund;
• 7.29 percent-Sales tax existing base grew substantially in Fiscal Year 2019 by 3 percent;
• 12.63 percent and 9.47 percent-Intergovernmental and charges for service,and growth due to increased
costs of fire service,including capital;and
• 44.44 percent-Investment income anticipated to increase$20,000 from last year's budget.
The areas of decrease in General Fund Revenues were:
• 47.82 percent-Licenses and permits due to no new development related revenue;
• 3.98 percent-Franchise fees reduced further due to decrease in cable subscriptions;and
• 10.67 percent-Fines and fees decreased due to low court revenue.
General Fund Expenditures would realize an approximate increase by$568,877.
• Personnel would realize an approximate 6 percent increase:
o 15 percent increase in health insurance costs;
o Merit increases of$150,000($20,000 TCMUD's portion of merit);
o TMRS rate increase due to slow down in market;
o Fully staffed—no longer including vacancy savings into budget methodology;
o Vacancies now budgeted at salary mid-point;and
o 16 percent turnover to date.
• Services and Supplies would realize an approximate 2 percent increase:
o Staff placed a high priority on keeping services and supplies flat;and
o Primary growth of costs was from insurance,utilities,and subscription services.
• Supplemental and Capital:
o Supplemental items-$50,000 for compensation and job classification study;and
o Capital items-$44,000 for Fire extrication tools and Fire technology replacement.
Interim Town Manager Phillips addressed some budgetary challenges that consisted of:
• Primary revenue source was capped at 3.5 percent growth,while largest expenditure category,personnel,
were growing at a faster rate of 6 percent
o Rising costs of employee turnover, 16 percent, indicated that the pay plan was not in step with
market
o Compensation and classification study would define the shortage
• Current tax rate cannot fund services and equipment replacement with the current base. Growth of
property tax base and sales tax base was needed to support current service levels
o The Tax Note to fund capital equipment replacement was a short term fix until the Town could realize
the increased revenues from PD 30.
Council Member Geraci reiterated that the Town has been doing what they could to lower the tax rate and since
being founded, the Town has been growing and have been able to augment the taxable income through permits.
He asked if the presented information included permit revenue for PD 30. Interim Town Manager Phillips
responded that those figures were not included.
Council Member Geraci asked if that was due to the projections in the past had not met previous goals for the
budget. Interim Town Manager Phillips confirmed and stated that it was also a timing issue for when businesses
opened.
Council Member Geraci remarked that as the Town was reaching maturity, he would like to take a hard look at
putting together a strategic plan based off the real taxable income along with any State legislative items in order to
help set future expectations for the Town.
Town Council Minutes June 25,2019 Page 8 of 10
Interim Town Manager Phillips briefly introduced Cheryl Davenport who was stepping in as the Interim Finance
Director.
Interim Town Manager Phillips presented the Five Year Capital Improvement Program that consisted of the
following:
• Phoenix Drive occurring in Fiscal Year 2017-2019 in the amount of$0.8 million;
• Indian Creek Drive occurring in Fiscal Year 2018-2020 in the amount of$1.8 million;
• Trophy Club Drive occurring in Fiscal Year 2018-2020 in the amount of$1.2 million;
• Sundance Court occurring in Fiscal Year 2018-2020 in the amount of$0.3 million;
• Meadowbrook Lane occurring in Fiscal Year 2018-2021 in the amount of$0.4 million;
• Street Assessment occurring in Fiscal Year 2020-2021 in the amount of$0.1 million;and
• Future Projects occurring in Fiscal Year 2022-2025 in the amount of$5.0 million.
Lastly, Interim Town Manager Phillips advised that the next budget presentation would cover other funds at the
July 23, 2019 Council meeting.
No action was taken on this item.
13. Discussion of items for Future Agendas to include agenda items for consideration on the July 23, 2019
Council agenda and items from the Town Council Future Agenda Items list(J. Phillips).
This item allows Council to request the placement of items on upcoming agendas when the topic of discussion
requires research and review that cannot be accomplished in the time frame between regular Council meetings.
However, a Council Member may request that an item be placed on the next regularly scheduled meeting without
first placing that item on the Future Agenda Items list. All requests for agenda items must comply with Charter
requirements.
A) Item No. 2 from the Future Agenda Items list- Receive an update from Town Staff regarding Entryway
Monumentation and Landscaping for the Town of Trophy Club. (Sanders 2/27/2018) (1-May 22, 2018)
(2-August 28,2018)(3-December 11,2018)(4-March 26,2019)(5-June 25,2019)
Town Planner Payne provided an update regarding Parks signage and entryway monumentation. She advised that
the Independence Park West sign had been demolished, the new structural components were installed, and the
masonry would be installed at the end of the week. The faded green channel letters on the existing Independence
Park East sign would be painted navy blue this week to better align with the Town's color scheme. Navy blue
would also be used on the channel letters for the Independence Park West sign. The entire project was expected
to be completed before July 4, 2019. Currently there were two existing entryway monuments on Trophy Club
Drive and at Roundabout. The locations that have been discussed for new entryway monumentation were the
intersections of Trophy Wood Drive and State Highway 114, Bobcat Boulevard and Marshall Creek Road, and
Bobcat Boulevard and the water tower. Staff was previously directed to contact local universities to have students
design the entryway monumentation at no cost. Staff reached out to six universities but received no responses.
Options to move forward were to: 1) replicate the Trophy Club Drive entryway monumentation at the previously
mentioned locations; 2) replicate the decorative wall sign at the Roundabout at the previously mentioned
locations; 3) acquire The Village at Trophy Club sign at State Highway 114 and Trophy Club Drive and replace the
channel letters to The Town of Trophy Club; or 4) consult with a sign contractor to design the new entryway
monumentation.
Presiding Officer Shoffner recommended adding this item to the July 23, 2019 Council agenda to allow the entire
Council to be present and provide direction.
Council Member Geraci commended Staff for updating Town signage and having consistency.
Regarding the Town Council Future Agenda Items list, Presiding Officer Shoffner requested to remove Item No. 5:
Discussion of and take appropriate action regarding forming a Sunset Committee between the Town of Trophy
Club and Trophy Club Municipal Utility District No. 1. (Shoffner 5/14/2019) (1-August 13, 2019).
Town Council Minutes June 25, 2019 Page 9 of 10
EXECUTIVE SESSION
14. Pursuant to the following designated sections of the Texas Government Code, Annotated, Chapter 551
(Texas Open Meetings Act),the Council convened into executive session to discuss the following:
A) Section 551.072 Deliberation regarding Real Property to discuss or deliberate the purchase, exchange,
lease, or value of real property if deliberation in an open meeting would have a detrimental effect on
the position of the governmental body in negotiations with a third person:
North of State Highway 114, east of Trophy Club Drive and west of Town limits(Mayor Pro Tem Jensen
and Council Member Shoffner)
B) Section 551.074 Personnel Matters under Subsection (1) to discuss or deliberate the appointment,
evaluation and duties of a public officer or employee:
1) Animal Shelter Advisory Board(J. Phillips)
2) Town Manager position(J. Phillips)
CONVENED INTO EXECUTIVE SESSION-START TIME—7:56 P.M.
RECONVENED INTO REGULAR SESSION-START TIME—8:16 P.M.
RECONVENED INTO REGULAR SESSION
15. Consider and take appropriate action repealing Resolution 2019-11 and adopting a new Resolution, filling
one (1) vacant position for the remainder of an unexpired term on the Animal Shelter Advisory Board;
reaffirming existing appointments and Chairperson;and providing an effective date(J.Phillips).
Motion:
Motion made by Council Member Fleury, seconded by Council Member Bone, to repeal Resolution 2019-11 and
approve Resolution No. 2019-14, appointing Brian Hall to Place 3 (Animal Shelter Operations),filling one (1)vacant
position for the remainder of an unexpired term on the Animal Shelter Advisory Board; reaffirming existing
appointments and Chairperson; and providing an effective date of June 25, 2019.
Motion carried unanimously 4-0-0.
Presiding Officer Shoffner advised that Mayor Sanders did not rejoin the meeting via video conferencing.
16. Consider and take appropriate action regarding the Executive Session(J.Phillips).
No action was taken on this item.
ADJOURN
Presiding Officer Shoffner adjourned the meeting at 8:17 p.m.
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Holly Fimbres, own Secretar `' ' ilip Shoff er, Pre ding Officer
Town of Trophy Club,Texas .9 �„ C Town of TrdphyS..1 b,Texas
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Town Council Minutes June 25, 2019 Page 10 of 10