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Minutes TC 12/10/2019TOWN OF TROPHY CLUB TOWN COUNCIL WORKSHOP AND REGULAR SESSION MINUTES TUESDAY, DECEMBER 10, 2019, 6:0O P,M. LOCATION, 1 TROPHY WOOD DRIVE, TROPHY CLUB, TEXAS COUNCIL CHAMBERS The Town Council of the Town of Trophy Club, Texas, met in a Workshop and Regular Session on Tuesday, December 10, 2019. The meeting was held within the boundaries of the Town, and was open to the public. TOWN, COUNCIL MEMBERS PRESENT: C. Nick Sanders Mayor Alicia L. Fleury Council Member, Place I Eric Jensen Mayor Pro Tem, Place 2 Sean Bone Council Miember, Place 3 Karll Monger Council Member, Place 4 Michael Geraci Council Member, Place 5 TOWN COUNCIL MEMBERS ABSENT: Philip Shoffner Council Member, Place 6 STAFF PRESENT* Steve Norwood Town Manager Jill Linid Communications & Marketing Manager David Dodd Town Attorney Mike Pastor information Technology Manager Holly Firnbres Town Secretary/RMO Lisa, Payne Town Planner Patrick Ara,ta Police Chief Tommy Uzee Director of Community IDeveloprment Gary Cochran Interim Fire Chief Steve Woodard Police Captain Tony Jaramillo Director of Parks and Recreation Steve Zieverink Information Technology Specialist WORKSHOP SESSION Mayor Sanders announced the date of Tuesday, December 101, 2019, cailled the Town Council to order aind announced a, quorum at 6:05 p.m, 1. Discussion of and provide direction regarding Section 12.04,008, Overnight parking (S. Norwood). Interim Fire Chief Cochran provided an, overview of the Overnight Parking Ordinance, which was created to keep residents from parking on the streets Ibetween the hours of 3:00 a.inn. and 5:00 a.m. Permission could be granted by thie Police Chief for street parking seven days out of a 30 day period through written authorization. The vehicle must be parked directly in front of their residence And not blocking neighboring driveways. Requests could be denied if the request resulted in a traffic hazard or impedes emergency vehicle access. Mayor Pro Tem Jensen inquired If there were 'issues of vehicles impeding emergency vehicle access during the hours outside of 3:00 a.m, to 5:00 a.m. interim Fire Chief Cochran responded that due to how the ordinance was written, tickets could be issued during those specific two hours due to impeding an emergency access. Interim Fire Chief Cochran displayed photos of Town streets that exhibited less than, 20 inches of clearance on all sides when an emergency vehicle was in route and vehicles were parked on both sides of a street. All streets within; the Public improvement District (PID) were supposed to be 27 feet from the back of the curb and with nine inch curb widths, it left 25 feet and 6 Inches driving surface. There were streets however within, the PID that had 25 feet driving surface between curbs, such as Exeter Drive, Police Chief Arata gave an overview of parking statistics for 2019. They Issued four 90 day parking permits and there were only six annual permits issued out of the original 14 who were graindfathered in. There were 47 permissions granted for a seven day out of a 30 day period. There have been 33 citations issued and 103 warnings were given prior to a ticket being issued. If the ordinance remained in effect, additional advertising needs to be displayed and waivers provided would be a benefit. mayor Sanders asked what the cost was for a 90 day permit and if annual permits have been discontinued. Police Chief Arata responded that the 90 day permit cost was $50 and that six annual permits were issued for those grandfathered residents. Mayor Pro Tern Jensen inquired if gated communities were required to follow the same regulations, Police Chief Ara,ta: responded that they were not required to since they were private streets but he noted that Meadow Ridge Drive did have to comply because that neighborhood sought Council approval to do so several years ago. ]interim Chief Cochran stated that the advantage to the parking ordinance was that only 193 individuals pairked on the street during 2019. The day time parking wais not extensive and there were means to receive permission to park on the street when necessary, Most residents were following the ordinance without incident and allowing better access for emergency equipment. Staff recomirnended keeping the current parkinig ordinance in effect ais written. Council Member Fleury commented that the ordinance was a deterrent for parking on the street and there were opportunities for residents to receive a parking permit. Council Member Geracii asked if Broadway Drive had been looked at for this issue due to the heavy usage as a cut through street for school traffic. interim Fire Chief Cochran wais not sure if that particular street had been monitored. Mayor Pro Tern Jensen was in, favor of the Staffs recommendation to keep the ordinance as written since there seemed to be no issues. Mayor Sanders also felt the ordinance wars serving its purpose and did not recommend any changes. 2. Discussion regarding preliminary end of year numbers for Fiscal Year 2019 budget year ending September 30, 2019 (S. Norwood). Town Manager Norwood distributed a handout and provided a financial update. The General) Fund remained healthy, with a fund balance of 42 percent and preliminary numbers showed it would realize an additional $6501,0,00. Staff recommended that the additional funds be moved to Capital Projects or Capital Replacement. The handout dlid not reflect the early payoff that was approved by the Economic Development Corporation, (EDC) 413 since it was, approved the prior week, which would bring the EDC 4B fund balance under $100,000 but would be quickly replenished. The TIRZ has shown a weaker budget due to lower expected values but the Hotel Occupancy Fund reflected a healthy balance. Mayor Sanders asked what the estimate was for the, EDC 4B fund once the early payoff was reconciled. Town Manager Norwood responded that the estimated!, fund balance was approximately $300,000 by the close of Fiscal Year 2020. 3. Discussion regarding potential capital projects and possible impact to debt tax rate (S. Norwood). Town Manager Norwood advised that Staff was, working with the Town's Financial Advisor to determine what position the debt tax rate could present. IIf the debt tax rate dropped, then additional funds were going towards maintenance and operations, putting the Town at the IS increase to the roll, back tax rate. The preliminary numbers to maintain an $0,110000 debt service rate would be between $6 or $7 million for debt capacity. Staff would review issuing five to 10 year notes for items such as fire apparatus, which would be Presented to the Council at their upcorning 2020 Council Retreat, Mayor Sanders commented that the last the Fund Balance was projected to eventually dip below the goal of 30 percent of operating expenditures. He requested those numbers be recalculated to see how fair out this was now projected, Town Council Minutes December 10, 2019 Page 2 of 9 Town Manager Norwood reiterated the Importance of applying the estimated $650,000 toward's Capital Projects or Capital Replacement. The Police Department would need to replace some of their vehicles and the Fire Department was looking to schedule a purchase of a new fire truck, with an estimated cost between $800,000 and $1 million. Mayor Pro Tern Jensen, asked if hotel occupancy tax (HOT) funds had been reviewed on how to be utilized for general fund items, Town Manager Norwood: stated he has not reviewed that item in depth, Mayor Sanders commented that he and Council member Shoffner have bounced an idea to potentially offer discount coupons for the hotels to distribute to their frequent guests as an incentive, such as a $25 voucher to use at HG SPLY, Breadwinners, or Meat U Anywhere. The restaurants would' submit the vouchers for reimbursement to the Town and this would help attract clientele for the hotels, Town Manager Norwood stated that he would discuss creative uses, for HOT funds with the Financial Advisor, Mayor Sanders shared that two of the hotel owners had questioned him on, how the Town was using HOT funds, He felt that the vouchers would help create a dialogue with the local hotels to help them, know where the funds were being utilized. It had been asked if the Town would assist In the cost of shuttle buses that th,e hotels use, Town Manager Norwood commented that other cities have used HOT funds to attract baseball and softball tournaments to draw in hotel clientele, and suggested the possibility of partnering with the City of Roanoke. Council Member Geracii remarked that he believed there could be some major sporting tournament that the Town coulld handle along with the City of Roanoke and Southlake that couldhelp generate heads In beds for HOT funds and be beneficial to the local restaurants. Council Member Fleury was In agreement with using, the HOT funds for sporting events, even o�n a smailller scale such as, wrestling tournaments, Council Member Gerad stated' that if the local hotels Save block rates for tournament families and included incentive vouchers, such as free appetizers, then the families were enticed to spend funds on other Items. Mayor Sanders commented that Hampton Inin and Homewood Suiites had realized a high, occupanicy rate due to the IDeloitte project, but they now were concerned with, the expected decline in reservations since the project was nearing completion. Also, they were concerned with local competition with surrounding cities. Town Manager Norwood remarked that Staff would create a list of various options for HOT fund usage and present those options to the Council at a future date, Mayor Sanders, recessed from the Workshop Session at &45 p.m. REGULAR SESSION Mayor Sanders reconvened into Regular Session and announced a quorum at 7:00 p.m. The Invocation was offered by Pastor Joel Quil& with Bara Church. The Pledges to the American Fl1ag and Texas Flag were led by Council Member Fleury. Town Council Minutes December 10, 2419 Page 3 of 9 CITIZEN PRESENTATION'S This is an opportunity for citizens to address the Council on any matter whether or not it is posted on the agenda, The Council is not permitted to take action on or discuss any presentations made to the Council at this time concerning an item not listed on the agenda, The Council will hear presentations on specific agenda items prior to the Council addressing those items. You may speak up to four (4) minutes or the time limit determined by the Mayor or presiding officer. To speak during this item you must complete the Speakers form that includes the topic(s) of your statement. Topics of presentation should be limited to matters over which the Council has authority. There were no citizen presentations, ANNOUNCEMENTS AND REPORTS 4. Receive Town Manager Norwood's update and provide input regarding the following (S, Norwood): • Upcoming Events — Wreaths Across America would be held on Saturday, December 14th, at 11:00 a.m.- two Texas Department of Transportation (TxDOT) public meetings were scheduled on, December 17t� regarding the State Highway 114 expansion aind on December 19th regarding the State Highway 170 project; PD-30 continues to experience drainage issues with Staff monitoring on a weekly basis; and Christmas in the Park was scheduled for December 14th beginning at 6:30 p.m. • Marquees — The replacement of the three marquees was scheduled to begin, the folilowing week with a completion expected to be in late January 2020. • Staffing — Interviews were scheduled this week for the Finance Manager position, with three strong candidates and an expected hire by rnicli-January. Council Member Fleury remarked that the Wreaths Across America event was a special event to honor the 75 veterans in Medlin Cemetery. She encouraged everyone to attend this event aind advised that thie proceeds, would benefit Gal!, lantFew. 5. Town Triumphs. —Chief Patrick Arata, ---- Holiday Safety Town Manager Norwood introduced this agenda item andl advised that rnoving forward there would be an agenda item, once a month that would briefly highlight different departments. Police Chief Arata reported that the upcoming holiday would bring forth the most active time of year for residents to online shop and! have packages delivered to their homes. Over the last two years, the Police Department conducts special patrols throughout Town, Effective September 1, 2019, a, person commits an offense if the person intentionally appropriates mail from another person's mailbox or premises without the effective co,nsenit of the addressee and with the intent to, deprive that address of the mail. It would be a Class A misdemeanor if the mali was appropriated from fewer than 10 addressees and would be a felony if the rnail was appropriated frorn at least 10, homes. Through the Trophy Club Emergency Volunteers Association (TCEVA), volunteers also help keep the commiunity safe by looking for unusual or Suspicious behavior. Council Member Fleury complimented the social media campaign and! thanked TCEVA for their contribution to help make a huge difference in the community. Police Chief Arata advised that 7-Eleven had installed an Amazon: Hub Locker so that Amazon packages were at secure locations. Council Member Fleury remarked that the space in front of the Police Department offered a safe zone to make exchanges. Police Chief Arata added that there were external cameras installed to help ensure safety as exchanges were being made in front of the Police Department. Town Council Minutes December 10, 2019 Page 4 of 9 6. Receive Town Council Liaison update; discussion of same (S, Norwood): *Economic Development Corporation, 413, December 5, 2019 Council Liaison - Council Member Sean Bone *Charter Review Commission, December 9, 2019 Council Liaison - Council Member Philip Shoffner Council Member Bone reported that he was unable to attend the Economic Development Corporation (EPIC) 4B meeting that was held on December 5, 203.9. He advised that the Corporation; appointed their president, Vice President, and Secretary/Treasurer, as well as approved the HG SP,LY Parking Agreement to allow valet parking for patrons on Town owned property. He rioted that both parties haid the ability to terminate the agreement with a 90 d'ay written notice. Additionally, the Corporation approved a Budget Amendment, amending their Fiscal Year 2018-2019 Budget to reflect early payoff. Town Attorney Dodd reported that the Charter Review Commission, met on December 9, 201.91, The Commission has reviewed the entire Charter and were now narrowing down topics to be presented in their Final Report, CONSENT AGENDA All matters listed as Consent Agenda are considered to be routine by the Town Council and will be enacted by one motion. There will not be a separate discussion of these items. if discussion is desired, that item will be removed from the consent agenda and will be considered separately. 7. Consider and take appropriate action regarding the Town Council Regular Session Minutes dated November 12, 2019 (S. Norwood). 8. Consider and take appropriate action regarding the Fourth Quarter investment Report for Fiscal Year 2019 (S, Norwood). 9. Consider and take appropriate action regarding a Resolution of the Town Council authorizing amendments to financial institution documents naming authorized Town representatives on Texas Local Government Investment Pools (TexPool) signature accounts; and providing an effective date (S. Norwood). 10. Consider and take appropriate action regarding a Resolution repealing Resolution No. 2019-01, authorizing participation in various cooperative purchasing programs, and adopting a; new resolution authorizing participation, in various cooperative purchasing programs in accordance with, the Town,'s Procurement Policies and Procedures; authorizing execution of any and all necessary agreements for participation in the cooperative programs by the Mayor or his designee; approving related contracts and the payment of related fees in accordance with the budget; and providing an effective date (S. Norwood),. 11. Consider and take appropriate action regardinig a Resolution, adopting the voting systems used by Tarrant County Election Administrations; and providing an effective date (S. Norwood). 12. Case AP-19-004 (The Knoll, ILot 2311-1, Block 1) Consider and take appropriate action regarding a request for an amended plat containing 0.683 acres of land, generally located northwest of the intersection of Heatherstone Court and Greenhill Trail (S. Norwood). 13. Consider and take appropriate action regarding a Requisition Request for procurement of a replacement Parks vehicle for the Town of Trophy Club; and authorizing the Mayor or his designee to execute all necessary documents (S. Norwood). Motion: Motion made by Council Member Bone, seconded by Council Member Fleury, to approve the Consent Agenda Items 7 through 13. Motion carried unanimously 6-0-0. Town Council Minutes December 10, 2019 Page 5 of 9 REGULAR SESSION 14, Case SUIP-19-003 (Anamia's Tex-Mex Alcohol) A) Conduct a Public Hearing regarding a request made by Anamia's Tex-Mex for a Specific Use Permit for alcoholic beverage sales for on -premises, consumption in conjunction with a restaurant use, generally located southeast of Trophy Club Drive and approximately 560 feet north of SH 114 (S. Norwood). Mla,yor Sanders opened the public hearing at 7:19 p,m. Town Plilanner Payne stated that the purpose of this item was to consider a request for a Specific Use Permit to allow alcoholic beverage sales at Anarnias Tex-Mex, The strategic link for this item was Infrastructure & Development - Foster a business -friendly environment. The applicant proposes to sell beer, wine, and liquor for on -premises consumption in conjunction with Anamla's Tex-Mex restaurant use. The PD-30 development standards do not regulate ailcohol sales beyond the Town and State laws, Anarnia's, was in compliance with the 300 foot separation requirements from schools, churches, and public hospitals, as the closest of that group was Fellowship United Methodist Church at 650 feet away. Parking needs have been addressed by the required on -site parking spaces, and the Police Chief has reviewed the application and had no objections. Public notice was distributed, with support from one adjacent property owner, The Planning and Zoning (P&Z) Commission considered this item on Decernbeir 5, 2019 and unanimously recommended approval of the SUP. Additionally, Staff recommended approval of this item, Mayor Sanders closed the pubilc hearing at 7:20 p,m B) Consider and take appropriate action regarding a request made byAnamia's Tex-Mex for a Specific Use Permit for alcoholic beverage sales for on -premises consumption in conjunction with a restaurant use, generally located southeast! of Trophy Club Drive and approximately 560, feet north of SH 114 (S. Norwood). Motion: Motion made by Mayor Pro Tern Jensen, seconded by Council Member Fleury, to approve Ordinance Nlo, 2019-28 P&Z, Case SUP-19-003 (Anamia's Tex-Mex Alcohol), a request made by Aniamia's Tex-Mex for a Specific Use Permit for alcoholic beverage sales for on -premises consumption in conjunction with a restaurant use, generally located southeast of Trophy Club Drive and approximately 560 feet north of SH 114, Motion carried unanimously 6-0-0. 15. Consider and take appropriate action regarding an Agreement with HG SPLY Trophy Club for the utilization of property for additional parking; and authorize the Mayor or his designee to, execute all necessary documents (S. Norwood). Mayor Sanders reiterated that the EDC 4B approved the agreement at their December 5, 2019 meeting, since they owned a portion of the land where valet parking would; occur. HG SPLY was offering valet parking for their patrons and had requested to utilize Town owned land. Town Manager Norwood reported that the agreement allowed for any party to terminate the agreement with a written 90 day notice. HG SPLY would be adding traffic flow marking to the driveway and approach assisting in the mitigation of traffic issues exiting the HG SPLY lot onto Trophy Wood Drive, Additionally, all vehicles would be required to be moved prior to the closing of the valet services each night. Mayor Sanders added that he asked Staff to meet with Bread Winners to establish a written agreement since they utilize approximately half of the gravel parking lot in front of Town Hall, Town Council Minutes December 10, 20,19 Page 6 of 9 Motion: Motion made by Mayor Pro, Tern Jensen, seconded by Council Member Fleury, to approve an Agreement with HG SPLY Trophy Club for the utilization of property for additional parking; and authorize the Mayor or his designee to execute all necessary documents. Motion carried unanimously 6-0-0. 16. Receive an update and provide direction regarding the Drainage Masterplan Update and Skyline Creek Channel, Feasibility Study (S. Norwood). Director of Community Development Uzee introduced Mark Scheurer and Wylie Gorup with Freese and Nichols, who would be presenting the Skyline Creek improvements Feasibility Study, Mr. Scheurer advised that they updated the 2012 Master Plan to reflect recent improvements to help with erosion and hellp reduce the floodplain; in the area. They identified structural flood risk, evaluated alternative culvert operation scenarios at Indian Creek Drive, and d'evelopedi channel improvement alternatives for Skyline Creek. He displayed photo,s of existing conditions where that was sedimentation occurring uip and downstream of Indian Creek Drive, which has reduice,d the culvert capacity. There, was a, sanitary sewer line aindl manhole exposed in the channel. Also, the channell was heavily influenced by various in -channel structures and bank stabilization systems. In 2014, the culvert on Indian Creek Drive was constructed as a four S'x7' box culvert system and the current operation was a three 8x5' box culvert system. He explaiined that there were four structures in the 10-year floodplain and there were 14 structures in the 1001-year floodplain, Indian Creek Drive and TW King Road both overtopped in 10-year and 100-year event. The existing condition was that the downstream channel conditions controlled the flow through the culvert; therefore he advised that opening the fourth culvert would not help the area. Proposed alternatives were to: remove structures and bridges from 1001-year floodplain; lower channel flowline approxiimately two feet to realize full culvert capacity at Indian Creek Drive; widen the channel section 30, to 50 feet; install MSE with toe wall) to replace the existing retaining walls; acquire easement firorn homeowners to, construct and maintain improvements; anid require individual; permit and coordinatio�n with the United States Army Corps of Engineers. Alternative No. I would cost approximately $43 million to have 940 linear feet channel improvements and culvert improvements at Indian Creek Drive to have four 8x7' box culverts. Alternative No. 2 would cost approximately $5.9 million to have 1,325 linear feet channel improvements, culvert improvements at Indian Creek Drive to have four 8x7' box culverts, and culvert improvements at TW King Road to have three 12'x7' box culverts. A 1001-year channel improvement may be cost prohibitive at this time. The current Federal Emergency Management Agency (FEMA) floodplain did not accurately depict those in the floodplain; therefore a short-term correction would be a Conditional Letter of Map Revision (CLOMR) and, continue to perform maintenance of vegetation and debris, Mayor Sanders inquired if the Town would keep track of the hours spent maintaining the creek area in order to charge the Stormwater Drainage Utility fund. Town Manager Norwood confirmed the Town would charge that to the Stormwater Drainage Utility fund. Mayor Sanders asked what the estimated cost would be to perform a CLOMR, Mr, Scheurer responded that it would be, roughly $30,0100 to $40,000. Mayor Pro Tern Jensen: asked if the Staff recommendation was to continue maintenance of the creek. Town Manager Norwood confirmed that was correct, Mayor Sanders and Council Member Fleury agreed to move forward with the Staff recornmendation to continue to rnalntain the creek, No action, was taken on this item., Town Council Minutes December 10, 2019 Page 7 of 9 17', Discussion of items for Future Agendas to include agenda items for consideration on the January 14, 2020 Council agenda and items from the Town Council Future Agenda Items list (S. Norwood). This item allows Council to request the placement of items on, upcoming agendas when the topic of discussion requires research and review that cannot be accomplished in the time frame between regular Council meetings. However, a Council Member may request that an item be placed on the next regularly scheduled' meeting without first placing that item on the Future Agenda Items list, All requests for agenda items must comply with Charter requirements. A) Item No. 4 from the Future Agenda Items list: Discussion of and take appropriate action regarding drainage issues in Town, (Shaffner 6/11/2019) (1-September 10, 2019) (2-December 10, 2019) Director of Community Development Uzee provided an update regarding the drainage issues in Town. He displayed an, updated map since the September 10, 2019 Council meeting that outlined speclific areas that had resolved drainage issues and a few that still had pending issues. The majority of the problems resulted from the effects of the above average rainfall in the past 18 months,. In the past three years, the rai,nfali averages have increased, which have caused area (lakes to flood and raising the water table and added to the drainage problems. He displayed a map that outlined specific areas of draiinage concerns. Staff continues to monitor the PD-30 project drainage 'issues on a weekly basis. Mayor Sanders asked if cameras had been used to inspect the inlets in the fire lane since the last breach into the storm water system. Director of Community Development Wee responded that they have not used cameras again since their as-builts were in process. Mayor Sanders asked if the issue of daimage to downstream properties would be addiressedi with aR interested parties. Director of Community Development Uzee stated that a meeting was in the process of being scheduled but no confirmation has been received at this time. Mayor Sanders questioned if notice had been sent to the developer that their next permit would not be issued until resolved. Director of Community Development Uzee confirmed, an, email was sent advising that no certificate of occupancy would be issued until resolved'. Mayor Sainders requested to remove Item No. 4 from the Town Council Future Agendla items list: Discussion of and take appropriate action regairdlng drainage issues in Town. (Shioffner 6/11/2019) (I -September 10, 20,19) (2- December 101, 2019). 8) item No. 5 from the Future Agenda items list: Review of the Town's Charter and Code of Ordinances to allow the Council to take action to enforce deed restrictions or covenants. (Bone & Geraci 8/27/2019) (I -December 10, 2019) Town Attorney Dodd advised: that the Town could only enforce Town ordinances and State laws. Due to the new statue passed on September 1, 2019, governmental entities could no longer enforce material regulations, but a homeowners association, (HOA) could still enforce thio,se. The Town could not enforce covenant and deed; restrictions because the Town was not a party to, those. it would be difficult to combine deed restrictions to match zoning regulations. He received an inquiry regardling addressing these issues through density requkements, which he would review, mayor Sanders asked if an alternative would be to rezone sections of Town that had deed restrictions. Town Attorney Dodd responded that the Town would have to confirm the lots were contiguous in a subdMslon and notify the affected residents as well as deddling which ones to enforce and making sure the zoning ordliniances matched. Mayor Sanders remarked that the last case the Coundl considered dealt with a lot that was zoned R-10 but most of the lots in that neighborhood were greater than R-15; therefore had the lots been zoned R-15 the case would not have been able to be approved. Town Council Minutes December 10, 2019 Page 8 of 9 Mia:Yor Pro Tern Jensen recornmended researching and focusing on areas that were not part of an HOA, Mayor Sanders and Council Mernber Bone agreed with Mayor Pro Tem Jlensen's recommendation. Council Member Gerad corn:mentedl that Staff may run into i55Ue5 tracking down accurate deed restrictions based on: when the homes were built and then sold, Mayor Sanders requested to remove Item No. 5 from the Town Couincil Future Agenda Items list: Review of the Town's Charter and Code of Ordinances to allow the Council to take action to enforce deed restrictions or covenaints. (Bone & Geraci 8/27/201.9) (1-December 10, 201.9). Mayor Sanders requiested to add an item to the Town Council Future Agenda Items list: Receive an update on deed restrictions and potential rezoning of certain areas in Town. EXECUTIVE SESSION 18. Pursuant to the following designated sections of the Texas Government Code, Annotated, Chapter 551 (Texas Open Meetings Act), the Counciil convened into executive session to discuss the following: A) Section 551.074 Personnel Matters under Subsection (1) to discuss or, deliberate the appointment, evaluation, and duties of a public officer or employee: Fenton Central Appraisal District Board, of Directors (Mayor Sanders) (Town Secretary Note: Council did' not enter into EKeCUtive Session), 19. Consider and take appropriate action regarding a Resolution of the Town Council casting the Town's twenty-one (21) allocated votes for a candidate or candidates to serve on the Denton Central Appraisal District Board of Directors; and providing an effective date (Mayor Sanders). Motion: Motion made by Mayor Pro Tern Jenson, seconded by Council Member Bone, to aipprove Resolution No. 2019-38, casting the Town's twenty-one (21) allocated votes for Danny Mayer to serve on the Denton Central Appraisal District Board of Directors-, and providing an effective date of Decernber 10, 2019. Motion carried unanimously 6-0-0, 20. Consider and take appropriate action regarding the Executive Session (S. Norwood). No action was taken on this Item. ADJOURN Ma or Sanders adjourned the meeting at 8:104 p.m. I R Opi Roily Fimbres Town Secretary 11� L Town of Tr ., �y Club, Texas 0, 0 p C. Nick Sanders, Mayor Town of Trophy Club, Texas Town Council Minutes December 101, 2019 Page 9 of 9