Town Council Minutes - 03/31/2020TOWN OF TROPHY CLUB, TEXAS
TOWN COUNCIL SPECIAL SESSION MINUTES
TUESDAY, MARCH 31, 2020, 6:30 P.M.
ZOOM VIDEO MEETING
The Trophy Club, Texas Town Council met in a Special Session on Tuesday, March 31, 2020. The meeting was held
virtually via Zoom Video Conference and was open to the public through www.facebook.com/trophyclubgov.
TOWN COUNCIL MEMBERS PRESENT:
Philip Shoffner Mayor Pro Tern
Sean Bone Council Member, Place 3
Karl Monger Council Member, Place 4
Michael Geraci Council Member, Place 5
TOWN COUNCIL MEMBERS ABSENT:
C. Nick Sanders Mayor
STAFF PRESENT:
Steve Norwood Town Manager
Wade Carroll Assistant Town Manager
David Dodd Town Attorney
Leticia Vacek Town Secretary/RMO
Jack Taylor Fire Chief
Jill Lind Communications and Marketing Manager
Town Secretary Vacek opened the meeting with a roll call of Mayor Pro Tern Shoffner and Council Members Bone,
Monger and Geraci, and announced a quorum at 6:33 p.m.
Mayor Pro Tern Shoffner welcomed everyone to the Meeting of the Town Council via Zoom and stated this is a
unique and first experience for everyone due to the Coronavirus.
Town Manager Norwood introduced Town Secretary Leticia "Letty" Vacek to the team, coming from the City of San
Antonio, bringing a wealth of knowledge, information and experience, and felt the Council made an excellent
decision in hiring Letty.
Town Secretary Vacek thanked the Council for the warm welcome and stated that she is looking forward to
working with everyone.
Town Secretary Vacek confirmed there were no Public Comments received.
1. Order Certifying Unopposed Candidate May 2, 2020 Town Election (S. Norwood).
Town Attorney Dodd stated the Order is to declare that Greg Wilson is running unopposed in Place 2 for the Town
of Trophy Club and requires Council approval after the filing deadline. He added that the election code states that
said order is to be approved as soon as practicable; thus, this being the first Council Meeting after the filing
deadline to do so.
Motion:
Motion made by Council Member Bone, seconded by Council Member Monger, to approve the Order Certifying
the Unopposed Candidate of Greg Wilson, Place 2 for the Town of Trophy Club.
Motion carried unanimously 4-0-0.
Consider and take appropriate action regarding a Resolution to move the May General and
Special/Charter Amendment Elections to November 3, 2020 (S. Norwood).
Town Manager Norwood confirmed the order was received from Governor Abbott as well as the Tarrant/Denton
County Judges. He shared that Town Secretary Vacek has been in close contact with the state election officials
regarding the election process due to COVID-19. Town Secretary Vacek confirmed that most cities in the State of
Texas are moving their elections to the November 3, 2020 date, as this is an option granted by Governor Abbott to
each political subdivision, which requires Council approval to move the election to November. Town Manager
Norwood added this would also include the Special/Charter Amendment Election. Mayor Pro Tern Shoffner
reported that Denton and Tarrant Counties are urging everyone to move their election to November and if the
Town did not, it would incur an increased cost if the election remains in May. Council Member Geraci asked Town
Secretary Vacek to confirm that additional costs would be incurred for a May election, as the coronavirus has
evolved and no financial assistance from the Counties would be received. Town Secretary Vacek confirmed this
was correct and added that the entire cost of the election, including the programming of the voting machines,
hiring and training of the judges/clerks to run the election, would be solely on the Town.
Council Member Geraci mentioned that the safety of the polling locations, to minimize the spread of the virus,
would also be the Town's responsibility. Furthermore, he highlighted those were the reasons for the consideration
to move the election to November. Town Secretary Vacek added that the upcoming deadlines by the Texas Ethics
Commission for Campaign Finance reporting will be moved to the November Election timeframe. Said deadlines
will be posted on the Town's website. Mayor Pro Tern Shoffner shared his opinion that if the election were held in
May, it would disenfranchise the voters who would be extremely hesitant to show up to vote, thus a lower voter
turnout.
Motion:
Motion made by Council Member Bone, seconded by Council Member Monger, to approve Resolution 2020-03, to
move the May General and Special/Charter Amendment Elections to November 3, 2020.
Motion carried unanimously4-0-0.
3. Consider and take appropriate action regarding the purchase of a new LIFEPAK 15
monitor/defibrillator from Stryker for the Fire Department, not to exceed the amount of
$30,036.11 (S. Norwood).
Fire Chief Taylor presented the Staff Report for the purchase of a new LIFEPAK 15 monitor/defibrillator for the Fire
Department to replace the current 2013 LIFEPAK. He stated the current defibrillator will be used as a trade-in with
a value amount of $6,500, and that the maintenance in the amount of $4,773.60 brings the total to $30,036.11.
Mayor Pro Tem Shoffner clarified this item was included in the 2019-2020 Budget, and that any purchase over
$25,000 requires Council approval.
Motion:
Motion made by Council Member Geraci, seconded by Council Member Bone, to approve the purchase of a new
LIFEPAK 15 monitor/defibrillator from Stryker for the Fire Department, in the amount of $30,036.11.
Motion carried unanimously 4-0-0.
4. Consider and take appropriate action regarding the acceptance of the Audit for the Town of Trophy
Club Fiscal Year 2019 (S. Norwood).
Mayor Pro Tern Shoffner stated that two weeks ago Mayor Sanders, Mayor Pro Tern Shoffner, Town Manager
Norwood, Assistant Town Manager Carroll, and Finance Manager Erwin met with Auditor Louis Breedlove who
Town Council Minutes March 31, 2020 Page 2 of 3
shared that the audit was well received with no issues. Town Manager Norwood confirmed the Town is carrying a
strong fund balance, having good financial policies in place, and with the existing economic climate, was honored
to present a clean audit for the Town.
Motion:
Motion made by Council Member Monger, seconded by Council Member Bone, to accept the Audit of the Town of
Trophy Club Fiscal Year 2019.
Motion carried unanimously 4-0-0.
5. Declaration of Local Emergency for the Town of Trophy Club to follow Denton County's Plan related to
COVID-19 (Mayor Pro Tern Shoffner).
Town Attorney Dodd stated the Declaration was to ensure and align the Town of Trophy Club for any federal
funding due to the COVID-19. Assistant Town Manager Carroll confirmed this does not retract from any County or
State restrictions and is broad enough to follow the flow with Denton County.
Motion:
Motion made by Council Member Bone, seconded by Council Member Monger to approve and accept the
Declaration of Local Emergency for the Town of Trophy Club to follow Denton County's Plan related to COVID-19.
Motion carried unanimously 4-0-0.
Council Member Monger stated that there have not been any additional COVID cases within the Town of Trophy
Club in the last few days and applauded the community on following rules on social distancing. Council Member
Geraci commended everyone acting responsibly and continuing to social distance in Trophy Club to help stop the
spread of the virus. Mayor Pro Tern Shoffner asked the community to keep Mayor Sanders and his family in their
thoughts and prayers during this time.
ADJOURNMENT
Ma Pro TernShoffner j rned
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L Vacek, Town Secretary/RMO
Town o Trophy Club, Texas
meeting at 7:00 P.M.
Town of Trophy Clu
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