Agenda Packet CCPD 07/02/2014Crime Control and Prevention District
(CCPD)
Trophy Club Entities
Meeting Agenda
100 Municipal Drive
Trophy Club, Texas 76262
Public Service Conference Room7:00 PMWednesday, July 2, 2014
CALL TO ORDER AND ANNOUNCE A QUORUM
CITIZEN PRESENTATIONS
Citizens are allowed three (3) minutes to address the Board regarding an item over
which the Board has policy or oversight authority as provided by Texas law, the ethics
order, or other policy order.
REGULAR SESSION
1.2014-1255-T Discuss and take appropriate action regarding the Trophy Club Crime Control and
Prevention District Board Minutes dated March 18, 2014.
010 March, 2014 Minutes.pdfAttachments:
2.2014-1259-T Consider and take appropriate action on the current Financial Report for FY 2013-14 for
the Trophy Club Crime Control and Prevention District Board.
CCPD Budget.pdf
CCPD fy 14 budget review staff report.pdf
Attachments:
3.2014-1256-T Discuss and take appropriate action on Amendment to the FY 2013-14 Budget for the
Trophy Club Crime Control and Prevention District Board .
CCPD Budget Amendment Report.pdfAttachments:
4.2014-1257-T Public Hearing to consider the FY 2014-15 Budget for the Trophy Club Crime Control
and Prevention District Board.
5.2014-1258-T Discuss and take appropriate action on the FY 2014-15 Budget for the Trophy Club
Crime Control and Prevention District Board.
FY 15 CCPD Budget.pdf
ccpd budget memo.pdf
CCPD budget staff report.pdf
Attachments:
ADJOURN
Notice is hereby given that a quorum of the Town Council may be in attendance at
this meeting.
Crime Control and Prevention District Page 1 of 21 Meeting Date: Wednesday, July 2, 2014
July 2, 2014Crime Control and Prevention
District (CCPD)
Meeting Agenda
CERTIFICATION
I certify that the above notice was posted on the front window of the Svore Municipal
Building, 100 Municipal Drive, Trophy Club, Texas, on June 26, 2014 by 5:00 P.M. in
accordance with Chapter 551, Texas Government Code.
Tammy Ard
Town Secretary
If you plan to attend this public meeting and have a disability that requires special
needs, please contact the Town Secretary’s Office at 682-831-4600, 48 hours in
advance and reasonable accommodations will be made to assist you.
I certify that the attached notice and agenda of items to be considered by this Board
was removed by me from the front window of the Svore Municipal Building, 100
Municipal Drive, Trophy Club, Texas, on the __________ day of June, 2014.
________________________________, Title: ___________________________
Crime Control and Prevention District Page 2 of 21 Meeting Date: Wednesday, July 2, 2014
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12014-1255-T Name:
Status:Type:Agenda Item Draft
File created:In control:6/17/2014 Crime Control and Prevention District (CCPD)
On agenda:Final action:7/2/2014
Title:Discuss and take appropriate action regarding the Trophy Club Crime Control and Prevention District
Board Minutes dated March 18, 2014.
Attachments:010 March, 2014 Minutes.pdf
Action ByDate Action ResultVer.
Discuss and take appropriate action regarding the Trophy Club Crime Control and Prevention District Board Minutes
dated March 18, 2014.
Crime Control and Prevention District Page 3 of 21 Meeting Date: Wednesday, July 2, 2014
MINUTES
CRIME CONTROL AND PREVENTION DISTRICT MEETING
FOR THE TOWN OF TROPHY CLUB
LOCATION: 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS
March 18 at 7:00 P.M.
Public Service Conference Room
The Crime Control and Prevention District Board of the Town of Trophy Club, Texas, met on Tuesday,
March 18, 2014. The meeting was held within the boundaries of the Town and was open to the public.
STATE OF TEXAS §
COUNTIES OF DENTON AND TARRANT §
BOARD MEMBERS PRESENT:
Timothy Gamache, Chairman
Patrick Arata, Board Member
J.J. Isherwood, Board Member
Paul F. Glowacki, Board Member
Adam Broyles, Board Member
BOARD MEMBERS ABSENT:
Dena Boudreau, Board Member
Chris Davis, Board Member
STAFF AND GUEST(S) PRESENT:
Scott Kniffen Police Chief
Janet Grunt Secretary
CALL TO ORDER AND ANNOUNCE A QUORUM.
Chairman, Timothy Gamache, called the meeting to order and announced a quorum at 7:04 p.m.
CITIZEN PRESENTATIONS
Citizens are allowed three (3) minutes to address the Board regarding an item over which the
Board has police or oversight authority as provided by Texas law, the ethics order, or other policy
order.
No citizens addressed the Commission.
1. Consider and act upon the Crime Control and Prevention District Board Minutes for December
17, 2013.
Chairman, Timothy Gamache, called for a review of the Minutes of the December 17, 2013 meeting
of the Crime Control and Prevention District; Chairman, Timothy Gamache, called for a motion to
accept the Minutes, as presented; so moved by Board Member, J.J. Isherwood; motion seconded by
Board Member, Adam Broyles. Motion approved by a vote of 5-0.
Crime Control and Prevention District Page 4 of 21 Meeting Date: Wednesday, July 2, 2014
2. Consider and take appropriate action on the February 2014 Financial Report of the Crime
Control and Prevention District.
Chief Kniffen provided a review of the February 2014 Financial Report of the Crime Control and
Prevention District.
The February 2014 tax revenues received are for sales taxes collected in December 2013.
Tasers have been purchased and issued to the officers.
Chief Kniffen advised that the Crime Control and Prevention District revenue is on track at 38% with
42% of the fiscal year gone. Chairman, Timothy Gamache, inquired as to whether the summer
months could be expected to have a positive impact on revenues, and Board Member Adam Broyles
advised that generally the summer months provide increased tax revenue.
Board Member, Adam Broyles, called for a motion to accept the February 2014 Financial Report, as
presented; so moved by Board Member, Patrick Arata; motion seconded by Board Member, Paul
Glowacki. Motion approved by a vote of 5-0.
3. Consider and take appropriate action on the request from Chief Kniffen to order a patrol
vehicle.
Chief Kniffen provided a status update on the purchase of a new patrol vehicle. The cut-off date for
ordering a new vehicle has passed; however, the Police Department will move forward with the
purchase of an existing “on-the-lot” 2014 vehicle and associated equipment. This purchase will bring
the number of patrol vehicles to five.
Board Member, Patrick Arata, made a motion to accept the purchase of a new patrol vehicle and
associated equipment; motion seconded by Board Member, Paul Glowacki. Motion approved by a
vote of 5-0.
4. Consider and update the Crime Control and Prevention District Budget Plan based on
approved expenditures and emergent requirements.
Chairman, Timothy Gamache, requested a review of the Crime Control and Prevention District
Budget Plan.
Chief Kniffen provided a status update on the Budget Plan as it currently stands.
Items remaining to be purchased this Budget Year are defibrillators and rapid response equipment.
Chief Kniffen advised it may become necessary to alter the Budget Plan in regard to the purchase of
a sixth patrol vehicle. Additionally, a decision regarding the purchase and issuance of duty weapons
has not yet been made.
There was additional discussion regarding the status of the budgeted debt service funding as it
related to the new Police Department building.
Chairman, Timothy Gamache, called for a motion to approve the Crime Control and Prevention
District Budget Plan as it currently stands; so moved by Board Member, J.J. Isherwood; motion
seconded by Board Member, Adam Broyles. Motion approved by a vote of 5-0.
Crime Control and Prevention District Page 5 of 21 Meeting Date: Wednesday, July 2, 2014
ADJOURN
Chairman, Timothy Gamache, called for a motion to adjourn at 7:34 p.m.; so moved by Board Member,
Adam Broyles; motion seconded by Board Member, Patrick Arata. Motion approved by a vote of 5-0.
The meeting adjourned at 7:34 p.m.
___________________________________ ___________________________________
Janet Grunt, Administrative Assistant Timothy Gamache, Chairman
Town of Trophy Club, Texas Town of Trophy Club, Texas
Crime Control and Prevention District Page 6 of 21 Meeting Date: Wednesday, July 2, 2014
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12014-1259-T Name:
Status:Type:Agenda Item Draft
File created:In control:6/17/2014 Crime Control and Prevention District (CCPD)
On agenda:Final action:7/2/2014
Title:Consider and take appropriate action on the current Financial Report for FY 2013-14 for the Trophy
Club Crime Control and Prevention District Board.
Attachments:CCPD Budget.pdf
CCPD fy 14 budget review staff report.pdf
Action ByDate Action ResultVer.
Consider and take appropriate action on the current Financial Report for FY 2013-14 for the Trophy Club Crime Control
and Prevention District Board.
Crime Control and Prevention District Page 7 of 21 Meeting Date: Wednesday, July 2, 2014
TOWN OF TROPHY CLUB
FUND DEPARTMENT DIVISION
04 CCPD FUND 251 POLICE - CCPD 251 POLICE - CCPD
SUMMARY
CATEGORIES ACTUAL
2013
BUDGET
2014
ESTIMATE
2014
PROPOSED
2015
PLANNING
2016
SERVICES/SUPPLIES $0 $40,054 $20,000 $52,554 $0
CAPITAL $0 $44,946 $44,952 $51,746 $0
OTHER USES $0 $67,500 $67,500 $0 $0
04-251 TOTAL $0 $152,500 $132,452 $104,300 $0
Crime Control and Prevention District Page 8 of 21 Meeting Date: Wednesday, July 2, 2014
TOWN OF TROPHY CLUB
FUND DEPARTMENT DIVISION
04 CCPD FUND 251 POLICE - CCPD 251 POLICE - CCPD
LINE ITEM DETAIL
LINE ITEMS ACTUAL
2013
BUDGET
2014
ESTIMATED
2014
PROPOSED
2015
PLANNING
2016
78400 SMALL EQUIPMENT $0 $40,054 $20,000 $52,554 $0
SERVICES/SUPPLIES TOTAL $0 $40,054 $20,000 $52,554 $0
83700CAPITAL EXPENSES $0 $44,946 $44,952 $51,746 $0
CAPITAL TOTAL $0 $44,946 $44,952 $51,746 $0
99400TRANSFER TO DEBT SERVICE $0 $67,500 $67,500 $0 $0
OTHER USES TOTAL $0 $67,500 $67,500 $0 $0
04-251 TOTAL $0 $152,500 $132,452 $104,300 $0
Crime Control and Prevention District Page 9 of 21 Meeting Date: Wednesday, July 2, 2014
6/6/2014 9:09:18 AM Page 1 of 3
Budget Report
Town of Trophy Club, TX Account Summary
For Fiscal: 2013-2014 Period Ending: 06/30/2014
Fiscal
Activity
Variance
Favorable
(Unfavorable)
Percent
Remaining
Current
Total Budget
Period
Activity
Original
Total Budget
Fund: 04 - CCPD FUND
Revenue
Category: 40 - Taxes
Sales Tax - CCPD 152,500.00 88,261.23 -64,238.77 42.12%0.0004-000-40350 152,500.00
Category: 40 - Taxes Total:88,261.230.00152,500.00 152,500.00 -64,238.77 42.12 %
Revenue Total:88,261.230.00152,500.00 152,500.00 -64,238.77 42.12 %
Expense
Category: 70 - Supplies
Small Equipment 40,054.00 12,499.67 27,554.33 68.79%0.0004-251-78400 40,054.00
Category: 70 - Supplies Total:12,499.670.0040,054.00 40,054.00 27,554.33 68.79 %
Category: 80 - Capital
Capital Expenses 44,946.00 27,380.88 17,565.12 39.08%0.0004-251-83700 44,946.00
Category: 80 - Capital Total:27,380.880.0044,946.00 44,946.00 17,565.12 39.08 %
Category: 99 - Other Financing Uses
Transfer to Debt Service 67,500.00 0.00 67,500.00 100.00%0.0004-251-99400 67,500.00
Category: 99 - Other Financing Uses Total:0.000.0067,500.00 67,500.00 67,500.00 100.00 %
Expense Total:39,880.550.00152,500.00 152,500.00 112,619.45 73.85 %
Fund: 04 - CCPD FUND Surplus (Deficit):48,380.680.000.00 0.00 48,380.68 0.00 %
Report Surplus (Deficit):0.00 48,380.680.00 0.00 48,380.68 0.00 %
Crime Control and Prevention District Page 10 of 21 Meeting Date: Wednesday, July 2, 2014
Budget Report For Fiscal: 2013-2014 Period Ending: 06/30/2014
6/6/2014 9:09:18 AM Page 2 of 3
Group Summary
Fiscal
Activity
Variance
Favorable
(Unfavorable)
Period
ActivityCategor…
Current
Total Budget
Original
Total Budget
Percent
Remaining
Fund: 04 - CCPD FUND
Revenue
40 - Taxes 88,261.230.00152,500.00 152,500.00 -64,238.77 42.12 %
88,261.230.00152,500.00 152,500.00 -64,238.77Revenue Total:42.12 %
Expense
70 - Supplies 12,499.670.0040,054.00 40,054.00 27,554.33 68.79 %
80 - Capital 27,380.880.0044,946.00 44,946.00 17,565.12 39.08 %
99 - Other Financing Uses 0.000.0067,500.00 67,500.00 67,500.00 100.00 %
39,880.550.00152,500.00 152,500.00 112,619.45Expense Total:73.85 %
48,380.680.000.00 0.00 48,380.68Fund: 04 - CCPD FUND Surplus (Deficit):0.00 %
Report Surplus (Deficit):0.00 48,380.680.00 0.00 48,380.68 0.00 %
Crime Control and Prevention District Page 11 of 21 Meeting Date: Wednesday, July 2, 2014
Budget Report For Fiscal: 2013-2014 Period Ending: 06/30/2014
6/6/2014 9:09:18 AM Page 3 of 3
Fund Summary
Fiscal
Activity
Variance
Favorable
(Unfavorable)Fund
Period
Activity
Current
Total Budget
Original
Total Budget
04 - CCPD FUND 48,380.680.000.00 0.00 48,380.68
Report Surplus (Deficit):0.00 48,380.680.00 0.00 48,380.68
Crime Control and Prevention District Page 12 of 21 Meeting Date: Wednesday, July 2, 2014
Town of Trophy Club
To: Crime Control and Prevention District Board
From: Chief Kniffen
CC: Mike Slye, Town Manager
Tammy Ard, Town Secretary
Patricia Adams, Town Attorney
Re: FY 2013-14 Budget Review
CCPD Board meeting 7/2/14
______________________________________________________________________________
Agenda Item:
Consider and take appropriate action on a review of the Fiscal Year 2013-14 Budget for the
CCPD.
Explanation:
Attachments:
Fiscal Year 2013-14 budget report.
Recommendation:
Staff recommends acceptance of review of FY 13-14 CCPD budget.
Crime Control and Prevention District Page 13 of 21 Meeting Date: Wednesday, July 2, 2014
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12014-1256-T Name:
Status:Type:Agenda Item Draft
File created:In control:6/17/2014 Crime Control and Prevention District (CCPD)
On agenda:Final action:7/2/2014
Title:Discuss and take appropriate action on Amendment to the FY 2013-14 Budget for the Trophy Club
Crime Control and Prevention District Board.
Attachments:CCPD Budget Amendment Report.pdf
Action ByDate Action ResultVer.
Discuss and take appropriate action on Amendment to the FY 2013-14 Budget for the Trophy Club Crime Control and
Prevention District Board.
Crime Control and Prevention District Page 14 of 21 Meeting Date: Wednesday, July 2, 2014
Town of Trophy Club
To: Crime Control and Prevention District Board
From: Chief Kniffen
CC: Mike Slye, Town Manager
Tammy Ard, Town Secretary
Re: CCPD FY 2013-14 Budget Amendment
CCPD Board Meeting 7/2/14
______________________________________________________________________________
Agenda Item:
Consider and take appropriate action on an amendment to the CCPD FY 2013-14 Budget.
Explanation:
The Fiscal Year 2013-2014 Budget contains an appropriation of $67,500 in the form of a transfer
from the CCPD to the Debt Service Fund to service debt associated with the construction of a
police station. As no debt will be issued in Fiscal Year 2013-2014 related to the construction of
a police station, the transfer is unnecessary, and its elimination allows these funds to be
reappropriated for expenditure in the current fiscal year via a budget amendment at a later
date.
Attachments:
None
Recommendation:
Staff recommends approval of this amendment.
Crime Control and Prevention District Page 15 of 21 Meeting Date: Wednesday, July 2, 2014
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12014-1257-T Name:
Status:Type:Agenda Item Draft
File created:In control:6/17/2014 Crime Control and Prevention District (CCPD)
On agenda:Final action:7/2/2014
Title:Public Hearing to consider the FY 2014-15 Budget for the Trophy Club Crime Control and Prevention
District Board.
Attachments:
Action ByDate Action ResultVer.
Public Hearing to consider the FY 2014-15 Budget for the Trophy Club Crime Control and Prevention District Board.
Crime Control and Prevention District Page 16 of 21 Meeting Date: Wednesday, July 2, 2014
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12014-1258-T Name:
Status:Type:Agenda Item Draft
File created:In control:6/17/2014 Crime Control and Prevention District (CCPD)
On agenda:Final action:7/2/2014
Title:Discuss and take appropriate action on the FY 2014-15 Budget for the Trophy Club Crime Control and
Prevention District Board.
Attachments:FY 15 CCPD Budget.pdf
ccpd budget memo.pdf
CCPD budget staff report.pdf
Action ByDate Action ResultVer.
Discuss and take appropriate action on the FY 2014-15 Budget for the Trophy Club Crime Control and Prevention District
Board.
Crime Control and Prevention District Page 17 of 21 Meeting Date: Wednesday, July 2, 2014
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Date: Wednesday, July 2, 2014
MEMORANDUM
To: CCPD Board Date: June 24, 2014
From: Chief Kniffen Date: FY 14-15 CCPD Budget Plan
The CCPD budget is pretty straightforward due to the plan developed by the Board last year.
There are some changes to the original proposal that will be outlined here.
It is unlikely that we will develop the necessary information to determine which firearm should
be issued to officers. This has been a topic of discussion and the version, style, and manufacturer
of the handgun and various calibers available make this an issue with a wide variety of opinions.
To date, no vendor has provided us a test date to try out the various firearms so we will move the
evaluation and determination of the proper firearm to next fiscal year and plan to issue the
following year (FY 15-16).
It is anticipated that the CCPD will receive revenue in the amount of $146,068. It is
recommended that $75,000 be allocated to the debt service fund for expenses related to a new
police facility. While it is not currently known whether or not these funds will need to be
allocated in this way in FY 14-15, it is prudent to set aside this amount.
The budget for FY 13-14 was set at $67,500 for this purpose and a budget amendment regarding
this sum is on the agenda for July 2, 2014 because the funds will not be spent on this in FY 13-
14. These funds remain in reserve and may be retained for expenses in FY 14-15 or reallocated
by a budget amendment in FY 13-14.
The sixth patrol unit, approved in the original CCPD plan for purchase this fiscal year, will be
more expensive than the one purchased in FY 13-14. The Tahoe has been redesigned for 2015
and the cost has gone up. We have an estimate but, as far as I know, no “buy-board” style
contracts are in place for the purchase of the 2015 Tahoe. There should be a limited number of
2014’s available early in the fiscal year but there are no guarantees they will be available when
we get ready to purchase the vehicle.
Equipment to equip the vehicle will include a mobile radio, an AED, rapid response vehicle
equipment, a video camera, and RADAR. The mobile radio was not in the original budget plan.
There should be sufficient reserve in the FY 13-14 budget in addition to that mentioned above to
cover the cost of the radio.
The six TASER units, two AED’s, vehicle rapid response equipment, and Opticom proposed in
the original plan for purchase this fiscal year remain in the budget.
It is proposed that all RADAR units in patrol be replaced this fiscal year. Our current units are
operational, although some are getting older. They are recertified each year and repaired as
necessary. The replacement is recommended because our current RADAR requires that an
Crime Control and Prevention District Page 19 of 21 Meeting Date: Wednesday, July 2, 2014
officer patrol at a speed of 20 MPH or greater to work in “moving” mode. If an officer is
patrolling during school zone times, he or she is required to go at least 20 MPH for another
vehicle to register on the unit. The proposed units will permit an officer to patrol at a much
slower speed. These are on state contract and are priced at $3,250 each.
Northwest Independent School District has advised that they have funded a second School
Resource Officer for the upcoming school year. A contract is not in place but it is anticipated
that this officer will have district-wide responsibilities instead of being assigned strictly to a
Trophy Club school campus. The CCPD plan does not include any staffing requests.
Crime Control and Prevention District Page 20 of 21 Meeting Date: Wednesday, July 2, 2014
Town of Trophy Club
To: Crime Control and Prevention District Board
From: Chief Kniffen
CC: Mike Slye, Town Manager
Tammy Ard, Town Secretary
Patricia Adams, Town Attorney
Re: FY 2014-15 Budget
CCPD Board meeting 7/2/14
______________________________________________________________________________
Agenda Item:
Consider and take appropriate action on the Fiscal Year 2014-15 Budget for the CCPD
Explanation:
The budget for FY 2014-15 has to be approved by the CCPD Board within 80 days of the
beginning of the fiscal year and has to be submitted to the Town Council for approval prior to
the beginning of the fiscal year.
Attachments:
Memo outlining fiscal year proposal
FY 2014-15 and FY 2015-16 plan
Fiscal Year 2014-15 budget proposal.
Recommendation:
Staff recommends approval of the FY 2014-15 CCPD plan and budget.
Crime Control and Prevention District Page 21 of 21 Meeting Date: Wednesday, July 2, 2014