Town Council Minutes - 04/14/2020 TOWN OF TROPHY CLUB
TOWN COUNCIL REGULAR SESSION MINUTES
TUESDAY,APRIL 14,2020,7 P.M.
ZOOM VIDEO CONFERENCE
The Town Council of the Town of Trophy Club,Texas, met in a Regular Session on Tuesday, April 14, 2020. The
meeting was held through Zoom Video Conference and was open to the public through
www.facebook.com/trophyclubgov.
TOWN COUNCIL MEMBERS:
Philip Shoff ner Mayor Pro Tern
Sean Bone Council Member,Place 3
Karl Monger Council Member,Place 4
Michael Geraci Council Member, Place 5
TOWN COUNCIL MEMBERS ABSENT:
C. Nick Sanders Mayor
STAFF:
Steve Norwood Town Manager
Wade Carroll Assistant Town Manager
Leticia Vacek Town Secretary
David Dodd Town Attorney
Patrick Arata Police Chief
Jack Taylor Fire Chief
Tony Jaramillo Director of Parks and Recreation
Jill Lind Communications and Marketing Manager
Town Secretary Vacek opened the meeting with a roll call of Mayor Pro Tern Shoffner and Council Members Bone,
Monger and Geraci,and announced a quorum at 7:00 p.m.
Mayor Pro Tern Shoff ner thanked everyone for their continued prayers for Mayor Sanders and his Family. Council
Member Geraci offered a prayer for the Sanders Family,the Council,all staff and citizens.
Town Secretary Vacek confirmed there were no citizen presentation emails received.
ANNOUNCEMENTS AND REPORTS:
1. Receive Town Manager Norwood's update and provide input regarding the following(S.Norwood).
• COVID-19 — There has been a total of seven cases within Trophy Club, with two recovered. Town
Manager Norwood stated that Communications & Marketing Manager Lind has been doing an
outstanding job keeping the Trophy Club website and all Social Media sites updated. He also recognized
Assistant Town Manager Carroll who has participated in every conference call with the Governor's Office,
Tarrant, and Denton Counties to keep the Town updated. Town Manager Norwood complimented all
First Responders, Fire and Police Departments, and Town Staff in providing excellent service to the Town
during this challenging time.
• April/May Parks& Recreation Events—It was noted that all events have been cancelled. A decision for
June/July is pending.
• PD 30— Businesses are closed at this time and the developers are working close and amicably with the
Hogan's Glen HOA to resolve any issues that need addressing.
• Trophy Club Drive—The project is close to completion, striping will begin soon after. The brick walls will
be the HOA's responsibility.
Town Manager Norwood added that the Town's financial status continues to reflect a positive budget, with no
issues. He shared that other cities are experiencing financial difficulties due to the loss of income from tourism,
retail and restaurants. He added that he was extremely grateful that Trophy Club is not experiencing these types
of scenarios.
Mayor Pro Tern Shoff ner stated he received a text regarding the reopening of Trophy Club Country Club and asked
for an update. Assistant Town Manager Carroll reported that the Governor's Office had released an order allowing
golf courses to reopen at midnight beginning April 15, 2020, with specific precautions and procedures to be
followed. Mayor Pro Tern Shaffner recommended that an update be sent out to alert the residents.
Communications and Marketing Manager Lind confirmed this information had been posted to the Trophy Club
Website,as well as all social media sites.
Council Member Monger inquired if the wall bracing would be removed on Trophy Club Drive with the completion
nearing. Town Manager Norwood reported that discussions had taken place regarding the removal of the bracing
but there were concerns of the removal too early as the HOA is months away from making said improvements.
CONSENT AG ENDA
All matters listed as Consent Agenda are considered to be routine and will be enacted by one motion. No separate
discussion of these items will be held. Only items removed from the consent agenda will be considered individually.
2. Take appropriate action regarding the Town Council Regular Session Minutes dated February 25,2020
(L.Vacek).
3. Take appropriate action regarding the Town Council Special Session Minutes dated March 31, 2020
(L.Vacek).
4. Take appropriate action amending Resolution 2020-03 of the Town of Trophy Club,Texas approving the
General and Special/Charter Amendment Elections scheduled for May 2, 2020 to be postponed until
November 3,2020(L.Vacek).
5. Take appropriate action regarding a Resolution for the Town Council authorizing amendments to
financial institution documents naming authorized Town representatives on the Texas Local
Government Investment Pools (TexPool) signature accounts; and providing an effective date (S.
Norwood)
6. Take appropriate action regarding a Resolution for Texas CLASS Investment Pool allowing the Town to
invest its funds with Texas CLASS;and providing an effective date(S.Norwood).
7. Take appropriate action regarding a request to extend the existing Temporary Use Permit allowing a
construction trailer at Medlin Middle School, generally located west of Parkview Drive and south of
Marshall Creek Road(S.Norwood).
8. Take appropriate action regarding the National Incident-Based Reporting System (NIBRS) Justice
Assistance Grant Program for the Police Department(S.Norwood).
9. Take appropriate action regarding a Resolution, denying the Oncor Distribution Cost Recovery Factor
filing,and providing an effective date(S.Norwood).
Town Council Minutes April 14,2020 Page 2 of 3
10. Take appropriate action regarding the new order change to the sewer rates only to reflect the same
rate adopted by Trophy Club Municipal Utility District No.1(S Norwood).
Motion:
Motion made by Council Member Bone, seconded by Council Member Geraci, to approve Consent Agenda Items
#2 through#10.
Motion carried unanimously 4-0-0.
INDIVIDUAL ITEM:
11. Youth Programs Standards of Care
Conduct a Public Hearing and take appropriate action regarding an Ordinance renewing Section
108.001,Youth Programs Standards of Care,of Division 1,of Article 108,Parks and Recreation,of
Chapter 1,General Provisions,of the Town of Trophy Club Code of Ordinances;and providing an
effective date(S.Norwood).
Mayor Pro Tern Shoffner opened the Public Hearing for the Youth Programs Standards of Care Renewal.Town
Secretary Vacek confirmed no public responses were received. Mayor Pro Tern Shoffner closed the Public
Hearing.
Town Manager Norwood commented that the Public Hearing is an annual requirement. Director of Parks and
Recreation Jaramillo stated the only revision was a title change to Aquatics and Recreation Specialist. Mayor Pro
Tern Shoffner commented.that Town Attorney Dodd had recommended holding this type of public hearing two
years ago.
Motion:
Motion made by Council Member Geraci, seconded by Council Member Monger, to approve Ordinance 2020-06
for the Youth Programs Standards of Care,of Division 1,of Article 108,Parks and Recreation,of Chapter 1,General
Provisions,of the Town of Trophy Club.
Motion carried unanimously 4-0-0.
Mayor Pro Tern Shoffner announced there were no items to discuss in Executive Session.
ADJOURNMENT
Mayor Pro Tern Shoffner adjourned the meeting at 7:17 P.M.
t icia Vacek,Town Secretary MO clip Sho erWayoro mTown of Trophy Club,Texas Town of Trophx
Town Council Minutes April 14,2020 Page 3 of 3