Town Council Minutes - 05/12/2020 TOWN OF TROPHY CLUB
TOWN COUNCIL REGULAR SESSION MINUTES
TUESDAY,MAY 12,2020,7 P.M.
ZOOM VIDEO CONFERENCE
The Town Council of the Town of Trophy Club, Texas, met in a Regular Session on Tuesday, May 12, 2020. The
meeting was held through Zoom Video Conference and was open to the public through
www.facebook.com/trophyclubgov.
TOWN COUNCIL MEMBERS:
C.Nick Sanders Mayor
Philip Shoffner Mayor Pro Tem
Sean Bone Council Member,Place 3
Karl Monger Council Member,Place 4
Michael Geraci Council Member,Place 5
STAFF:
Steve Norwood Town Manager
Wade Carroll Assistant Town Manager
Leticia Vacek Town Secretary
David Dodd Town Attorney
Patrick Arata Police Chief
Jack Taylor Fire Chief
Tony Jaramillo Director of Parks and Recreation
Mike Erwin Finance Manager
Jill Lind Communications and Marketing Manager
Mike Pastor Information Services Manager
Mayor Sanders called the meeting to order and noted a quorum with Mayor Pro Tern Shoffner, and Council
Members Bone,Monger and Geraci.
The Invocation was offered by Council Member Monger,asking the Council to be guided by the spirit of community,
the spirit of justice and the spirit of love; for leaders to learn and listen and to have the wisdom and courage to do
what is right and true.
The Pledges to the American Flag and Texas Flag were led by Mayor Sanders.
Town Secretary Vacek confirmed there were no speakers for Public Comment.
ANNOUNCEMENTS AND REPORTS:
1. Receive Town Manager Norwood's Update(S.Norwood).
COVID-19 — Town Manager Norwood reported that since the re-opening of businesses, there have been a few
questions while additional testing throughout the local area continues. He reported that Governor Abbott will hold a
conference on May 18,2020 and consider another round of openings to increase the occupancy of restaurants to fifty
percent. ZOOM meetings have been held with Denton County Officials, with no significant changes or new
information. Staff has had multiple discussions regarding Summer Day Camp specifically on challenges of keeping
kids safe and implementing social distancing guidelines, which has made it virtually impossible to open; thus,
recommending the painful decision to cancel Summer Day Camp. Staff is working on a plan to open the pools the first
part of June by opening the kiddie splash pool and main pool on rotating days;no final decision has been made due
to lack of clarity on pools.
Town Council Minutes May 12,2020 Page 1 of 3
Mr. Norwood added discussions have been held with Animal Shelter Chairperson Edstrom regarding re-opening the
Dog Park on Friday, May 15,2020. He mentioned conversations with area cities on their challenges, and will make a
decision by the end of this week. Mr. Norwood stated that balancing public health and safety is at the forefront of all
decisions and there is great concern with all Town activities in implementing social distancing, providing proper
signage,and sanitizing areas.
In regards to the Fourth of July event, Mr. Norwood shared that many cities are proposing to cancel their Summer
events;due to crowd control concerns. This includes Roanoke,Southlake, Hurst,Flower Mound,Bedford and Haslet.
He mentioned that Grapevine will host their fireworks display over the lake. Coppell has discussed hosting their July
411 activities in an open space, and would require residents to remain inside their vehicles, which could be a huge
challenge with the Texas heat. These decisions are based on the CDC Guidelines of keeping large gatherings to under
250 and it becomes a challenge with the popularity of July 4th and other summer activities; not to mention concerts,
weddings,and reunions.
Mayor Sanders suggested posting a Facebook message regarding the Flag Planting Tradition for the Fourth of July to
garner community interest. Director of Parks&Recreation Jaramillo reported that he had a conversation with Parks&
Recreation Chairwoman Nimphius discussing the Flag Planting logistics. Mayor Sanders noted he received a Facebook
message from Chairwoman Nimphius that discussions were in the works but the plans had not been solidified.
Council Member Geraci asked when would be the last day to cancel the Fireworks Display adding that a significant
number of residents can see the fireworks from their backyard and streets. Mr.Norwood reported that a fifty percent
deposit had been paid and that the Town could cancel up to one week prior to the date. He commented that cities
that move forward with their plans will face a huge challenge with crowd control. Mr.Jaramillo mentioned that a rain
clause was included in the agreement and that the vendor reiterated that a seven day notice would be sufficient to
cancel the display. Council Member Geraci recommended the Town hold off on cancelling the Fourth of July Fireworks
Display. Council Member Bone supported Council Member Geraci's recommendation and felt Governor Abbott's
upcoming conference call would help guide their decision. Mayor Sanders expressed that if many people gather on the
streets to watch the display; that could impact our residents. Mayor Pro Tern Shoff ner commented that eastside
residents will have visibility issues watching the display from the streets. Council Member Bone inquired of other
locations to launch the display. Assistant Town Manger Carroll reported that all sites had been reviewed with the Fire
Department and requirements of a minimum of 75 feet of clearance between each 1-inch in diameter of shells shot
made it difficult to find a wide enough or viable location. Council Member Bone asked that this discussion remain
tentative and if the event is cancelled;communicate the reasons to the residents.
Council Member Monger commented on his recent experience playing Disc Golf with the social distancing guidelines
in place and applauded the Parks Department for making this enjoyable for everyone.
CONSENT AGENDA
All matters listed as Consent Agenda ore considered to be routine and will be enacted by one motion. No separate
discussion of these items will be held.Only items removed from the consent agenda will be considered individually.
2. Take appropriate action regarding the Town Council Regular Session Minutes dated April 28,2020(L.Vacek).
Motion:
Motion was made by Council Member Bone, seconded by Council Member Geraci, to approve Consent Agenda
Item#2.
Motion carried unanimously S-0-0.
INDIVIDUAL ITEMS:
3. Issuance of a Proclamation of the Town of Trophy Club regarding Byron Nelson High School Senior Class of
2020(Mayor Sanders).
Town Council Minutes May 12,2020 Page 2 of 3
Mayor Sanders announced that earlier in the week; the Council had recorded a special message through a
Proclamation for the BNHS Senior Class of 2020. At this time, the video message was shown and congratulatory
messages and best wishes were expressed to the Byron Nelson High School Senior Class of 2020 on behalf of Mayor
Sanders and each Council Member.
Marketing Manager Lind reported that the video for the BNHS 2020 Seniors will be displayed later this week.
Motion:
Motion was made by Mayor Pro Tern Shoffner,seconded by Council Member Monger to approve Proclamation 2020-
04.
Motion carried unanimously 5-0-0.
4. Take appropriate action regarding a Resolution of the Town Council submitting one(1)nominee to the Board
of Managers of the Denco Area 9-1-1 District(Mayor Sanders).
Mayor Sanders reported that area Towns and Cities submit their nomination for the Denco Area 9-1-1 District Board of
Managers. He referenced the email provided by Town Secretary Vacek denoting that Jim Carter's term was the position
that was up this year;adding that Jim Carter was interested in continuing to serve and was eligible for re-appointment.
Mrs.Vacek indicated the Resolution would be updated to show the nomination of Jim Carter. She stated that Sue Tejml
was nominated and voted upon in 2019 and is a current member on the Board. Mayor Pro Tern Shoffner clarified that
Jim Carter's term was up and made the following motion.
Motion:
Motion was made by Mayor Pro Tern Shoffner, seconded by Council Member Bone to submit the nomination of Jim
Carter to the Board of Managers of the Denco Area 9-1-1 District.
Motion carried unanimously 5-0-0..
Mayor Sanders announced there were no items to discuss in Executive Session.
ADJOURNMENT
Mayor Sanders adjourned the meeting at 7:29 P.M.
ATTEST: '
r � Cam- ��G'•/Yi'L ��
L icia Vacek,TRMC/CMC/MM C.Nick Sanders, Mayor
Town Secretary/RMO
Town Council Minutes May 12,2020 Page 3 of 3