Town Council Minutes - 06/09/2020 TOWN OF TROPHY CLUB
TOWN COUNCIL REGULAR SESSION MINUTES
TUESDAY,JUNE 9,2020,7 P.M.
The Trophy Club Town Council met in a Regular Session on Tuesday,June 9, 2020. The meeting was held at Town Hall,
1 Trophy Wood Drive in the Council Chambers.
TOWN COUNCILMEMBERS PRESENT:
C.Nick Sanders Mayor
Philip Shoffner Mayor Pro Tern
Sean Bone Council Member,Place 3
Karl Monger Council Member,Place 4
Michael Geraci Council Member,Place 5
STAFF PRESENT:
SteveNorwood Town Manager
WadeCarroll Assistant Town Manager
LeticiaVacek Town Secretary/RMO
David Dodd TownAttorney
PatrickArata Police Chief
Jack Taylor Fire Chief
TonyJaramillo Director of Parks and Recreation
Mike Erwin Finance Manager
Jill Lind Communications and Marketing Manager
Mike Pastor Information Services Manager
Mayor Sanders called the meeting to order at 7:01 PM and noted a quorum with Mayor Pro Tern Shoffner, Council
Members Bone,Monger and Geraci.
The Invocation was offered by Mayor Sanders.
The Pledges to the American Flag and Texas Flag were led by Council Member Bone.
Town Secretary Vacek confirmed no speakers registered for Public Comment.
ANNOUNCEMENTSANDREPORTS
1. ReceiveTown Manager Norwood's Update(S.Norwood).
• COVID 19 — Town Manager Norwood reported there were three new cases diagnosed in Trophy Club; he
commented on the Town seeing more activity recently and felt the increase was partly due to the recent
increased occupancy rate to seventy-five percent; while travel seems to be limited. Mr. Norwood add that a
ZOOM Meeting with the area hotels would be held on June 10,2020 to address any issues/concerns/challenges.
• Peaceful Demonstration Update held June 4,2020—Mr. Norwood reported the demonstration brought in over
700 people and shared his opinion that the outcome was very special for the Town; he applauded the Police
Department's involvement that kept everyone safe,as well as the Fire Department's assisting with issues due to
the heat. He mentioned training was provided by senior officers to our new officers.
CONSENTAGENDA
2. Take appropriate action regarding the Town Council Regular Session Minutes dated May 26,2020(L.Vacek).
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3. Extension of Proclamation 2020-02 declaring a Local Disaster for the Town of Trophy Club, Texas (Mayor
Sanders).
4. A Resolution for the Appointment of Jim Carter to the Denco Area 9-1-1 District Board of Managers(Mayor
Sanders).
5. Take appropriate action regarding a contract for the pipe rail fence repairs at Trophy Club Park not to exceed
$35,365.00(S.Norwood).
Motion:
Council Member Bone moved to approve Consent Items#2 through#5. Council Member Geraci seconded the motion.
Motioncarried unanimouslys-0-0.
INDIVIDUAL ITEMS
6. Take appropriate action on holding the 41h of July Celebration(S.Norwood).
Mr.Norwood reported that the Town has sufficient funds available for the 41h of July Event but cannot recommend a full
celebration this late in time. He reported that Governor Abbott's June 3rd Update will allow mass gatherings,with specific
guidelines. Trophy Club Staff has been in contact with the Denton County Health Department with the proposed plans,
as well as the CDC Guidelines. He noted there will be additional field space available for social distancing and that Staff
is concurrently working on opening up the swimming pool June 201h. Mr. Norwood stated that Staff recommends a
modified approach and asked that Council give clear direction on how to proceed with this Town Event;Fireworks only,
or Fireworks,Band,and Food Vendors,without a parade,bounce house structures,or a 5k Run. Assistant Town Manager
Carroll responded to the question of surrounding cities;Southlake is looking at holding a fireworks only display,Grapevine
will hold a fireworks display,while the majority of the surrounding cities have made decisions not to have fireworks as of
today,such as Irving and Flower Mound.
Council Member Bone asked what the timeline would look like if staff moves forward with a modified celebration of
fireworks, band and food vendors. Mr. Carroll responded that the Denton County Public Health's highest
recommendation was to not include bounce houses as well as to shorten the event to lessen exposure. The Staff is
looking at having food vendors serve between 6-7 PM;the Band would play between 7—8 PM;followed by the fireworks
at 9:20 PM. It was noted that Southlake will hold their Fireworks Show on July 31d. Council Member Bone suggested the
Town's Fireworks Show coincide with Southlake's Show to provide a choice rather than being the only celebration on July
4th. Council Member Geraci stated that if it is decided to have food vendors;it allows the local businesses the opportunity
to recoup some of their recent losses due to COVID-19.
Mayor Pro Tern Shoffner asked Director of Parks& Recreation Jaramillo how many had attended previous shows as well
as the number of wristbands distributed last year. Mr.Jaramillo replied that roughly 5,000 people attended the event in
2019 and approximately 1,000 child wristbands were sold. Mayor Pro Tern Shoffner stated that the attractions are the
draw for many folks outside of the town; thus, food trucks would be ideal. It was asked if the band playing would also
be shortened. Mr.Carroll replied yes. It was noted that the band would charge the full amount regardless of the hours
played. A discussion ensued with regards to utilizing the band in October for Community Night since there would be no
reduction in cost or time for the July 4th Event. Mayor Pro Tern Shoffner stated he was in support of having food trucks.
Council Member Monger suggested the food vendors accept credit cards only and no cash.
Mayor Sanders asked Mr.Jaramillo if he had the number of wrist bands given out strictly for Trophy Club Residents. That
number was unknown at this time but could provide. Mayor Sanders stated that he was in favor of having Fireworks but
was not in favor of food vendors,which could increase the crowd and risks.
Mr. Bone asked of the sales tax from area vendors and where it is reported,and suggested that the band be utilized in
October for Community Night. Mayor Sanders reported the sales tax would not necessarily be reported in Trophy Club
as sales tax does not have to be reported at remote locations. Council Member Geraci was also in favor of moving the
date of the band to October for Community Night and felt that outside food vendors compete with Trophy Club
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restaurants. Council Member Geraci also shared his concern of the band attracting a larger crowd and mentioned his
personal situation of his family's constraints. He felt it was important for everyone to continue to observe social
distancing but give the residents the opportunity to see the annual Fireworks Show.
Mayor Pro Tern Shoffner expressed disappointment to cancel the parade;and felt that it was an event for kids only. He
asked staff to brainstorm ideas for a modified Kids'Parade. He added that the parade is one where Trophy Club Residents
attend;as with the Flag Planting,
Mayor Sanders clarified that Governor Abbott's recent news conference is allowing a large gathering of 500; with the
recommendation of maintaining social distancing. Mr. Norwood responded that was correct and that the
recommendation was to include wearing masks.
Mayor Sanders mentioned approximately 20 resident emails were received in favor of a Fireworks Show. Mr.Jaramillo
noted that the high school parking lot will not be available for parade set-up as in the past. Mayor Sanders asked of the
pool hours and restrictions. Mr.Jaramillo responded that pool hours will be 11 AM—9:30 PM and that the restriction is
set at fifty(50%)occupancy for the pool.
Motion:
Mayor Sanders moved to go forward with a Fireworks Show;without a band,and without food vendors, but added that
Staff plan a Kid's Parade,if possible. Mayor Pro Tern Shoffner seconded the motion. Council Member Monger asked that
food vendors be added to the celebration in the case that Governor Abbott's next news conference changes between
now and then. Mayor Sanders provided a friendly amendment to his motion to add food vendors. Mayor Pro Tern
Shoffner agreed as he seconded the motion.
Motion carried unanimously 5-0-0.
EXECUTIVE SESSION
7. Pursuant to the following designated section of the Texas Government Code, Annotated, Chapter 551.072
Deliberation regarding Real Property(Texas Open Meetings Act),the Council will convene into executive session
to discuss the following:
A) Hogan's Glen HOA Update(S.Norwood).
B) Consultation with Town Attorney regarding John Artuso vs.Town of Trophy Club(S.Norwood).
CONVENED INTO EXECUTIVE SESSION
Mayor Sanders announced that the Council would recess into Executive Session at 7:41 pm.
RECONVENED INTO REGULAR SESSION
Mayor Sanders reconvened from Executive Session at 8:31 pm and announced that no action was taken.
ADJOURNMENT
Mayor Sanders adjourned the meeting at8:31pm.
A
L Vacek,TRMC/CMCJMMC C.Nick Sanders,Mayor
own retary/RMO
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