Agenda Packet EDC 4A 03/12/2012Economic Development Corporation 4A
(EDC 4A)
Trophy Club Entities
Meeting Agenda
100 Municipal Drive
Trophy Club, Texas 76262
Fire Department Conference Room6:30 PMMonday, March 12, 2012
Call To Order and announce a quorum.
Citizen Presentation
Citizens are allowed three (3) minutes to address the Board regarding an item over
which the Board has policy or oversight authority as provided by Texas law, the ethics
order, or other policy order.
REGULAR SESSION
1.2012-124-T Discuss and take appropriate action on the approval of the August 18, 2011
minutes
2.2012-125-T Discuss and take appropriate action on the approval of the August,
September, October, November, December 2011 financials and the
January and February 2012 financials.
August 2011 Financials EDC 4A.pdf
September 2011 Financials EDC 4A.pdf
October 2011 Financials EDC 4A.pdf
November 2011 Financials EDC 4A.pdf
December 2011 Financials EDC 4A.pdf
January 2012 Financials EDC 4A.pdf
February 2012 Financials EDC 4A.pdf
Attachments:
3.2012-126-T Discuss and provide input on a 2010-2011 Parks & Recreation
year-in-review presentation
4.2012-127-T Discuss and provide input concerning the recommendation submitted to the
Town by the CFAB
EDC4A 1 of 24 3-12-12
March 12, 2012Economic Development
Corporation 4A (EDC 4A)
Meeting Agenda
5.2012-128-T Discuss and take appropriate action in appointing a primary and an
alternate member of the Board to be part of the Town Council vision
planning process
Vision Trophy Club Letter - EDC 4A.pdfAttachments:
6.2012-129-T Staff update on the following items; discussion of same:
Independence Park
Freedom Dog Park
Harmony Park
Trophy Club Park
Upcoming special events
Future meeting schedule
Future agenda items
Adjourn
*THE BOARD MAY CONVENE INTO EXECUTIVE SESSION TO DISCUSS POSTED
ITEMS AS ALLOWED BY THE TEXAS OPEN MEETINGS ACT, TEXAS LOCAL
GOVERNMENT CODE 551.071.
Notice is hereby given that a quorum of the Town Council may be in attendance at
this meeting.
EDC4A 2 of 24 3-12-12
March 12, 2012Economic Development
Corporation 4A (EDC 4A)
Meeting Agenda
CERTIFICATION
I certify that the above notice was posted on the front window of the Svore Municipal
Building, 100 Municipal Drive, Trophy Club, Texas, on March 9, 2012 by 6:30 P.M. in
accordance with Chapter 551, Texas Government Code.
Adam Adams
Director of Parks & Recreation
If you plan to attend this public meeting and have a disability that requires special
needs, please contact the Town Secretary’s Office at 682-831-4600, 48 hours in
advance and reasonable accommodations will be made to assist you.
I certify that the attached notice and agenda of items to be considered by this Board
was removed by me from the front window of the Svore Municipal Building, 100
Municipal Drive, Trophy Club, Texas, on the __________ day of
______________________, 2012.
________________________________, Title: ___________________________
EDC4A 3 of 24 3-12-12
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12012-124-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:3/9/2012 Economic Development Corporation 4A (EDC 4A)
On agenda:Final action:3/12/2012
Title:Discuss and take appropriate action on the approval of the August 18, 2011 minutes
Attachments:
Action ByDate Action ResultVer.
Title
Discuss and take appropriate action on the approval of the August 18, 2011 minutes
Body
The minutes will be emailed under separate cover tomorrow
EDC4A 4 of 24 3-12-12
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12012-125-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:3/9/2012 Economic Development Corporation 4A (EDC 4A)
On agenda:Final action:3/12/2012
Title:Discuss and take appropriate action on the approval of the August, September, October, November,
December 2011 financials and the January and February 2012 financials.
Attachments:August 2011 Financials EDC 4A.pdf
September 2011 Financials EDC 4A.pdf
October 2011 Financials EDC 4A.pdf
November 2011 Financials EDC 4A.pdf
December 2011 Financials EDC 4A.pdf
January 2012 Financials EDC 4A.pdf
February 2012 Financials EDC 4A.pdf
Action ByDate Action ResultVer.
Title
Discuss and take appropriate action on the approval of the August, September, October, November,
December 2011 financials and the January and February 2012 financials.
EDC4A 5 of 24 3-12-12
REVENUE
Sales Tax - General 252,545$ 22,732$ 220,178$ (32,367)$ 87%
Interest Income 1,000$ 33$ 563$ (437)$ 56%
Prior Year Reserves 35,229 - - (35,229) 0%
TOTAL REVENUE $ 288,774 $ 22,765 $ 220,741 $ (68,033)
EXPENDITURES
Auditing 1,000$ -$ 1,091$ 91$ 109%
Office Supplies 200 - - (200) 0%
Dues & Membership 140 - - (140) 0%
Travel & per diem 1,915 - 2,003 88 105%
Schools & Training 680 - - (680) 0%
Meetings 200 - - (200) 0%
Furniture/Equipment 35,000 - - (35,000) 0%
Miscellaneous Expense 100 - - (100) 0%
EDC Projects 8,000 - 6,000 (2,000) 75%
Transfer to Debt Service 206,539 17,212 189,327 (17,212) 92%
Transfer to Park Repairs/Replacement 35,000 2,917 32,084 (2,916) 92%
TOTAL EXPENDITURES $ 288,774 $ 20,128 $ 230,505 $ (58,269)
EXCESS/(DEFICIT)-$ 2,636$ (9,764)$ (9,764)$
CURRENT FISCAL YEAR, 2010-11
ECONOMIC DEVELOPMENT CORPORATION 4A FUND
August 31, 2011
11/12 Months (91.6% of Fiscal Year)
% of
Budget
Year-to-Date
Actual
August 2011
Actual
2010-11
Budget Variance
EDC4A 6 of 24 3-12-12
ASSETS
Cash In Bank - First Financial (164)$
Texpool - EDC4A Fund 392,622
Accounts Receivable - Sales Tax 18,806
TOTAL ASSETS 411,263$
LIABILITIES
Accounts Payable - Vendors -$
TOTAL LIABILITIES -$
NET ASSETS
Unrestricted 411,263$
TOTAL NET ASSETS 411,263$
ECONOMIC DEVELOPMENT CORPORATION 4A FUND
Balance Sheet
August 31, 2011
EDC4A 7 of 24 3-12-12
REVENUE
Sales Tax - General 252,545$ 26,570$ 246,748$ (5,797)$ 98%
Interest Income 1,000$ -$ 563$ (437)$ 56%
Prior Year Reserves 35,229 - - (35,229) 0%
TOTAL REVENUE $ 288,774 $ 26,570 $ 247,311 $ (41,463)
EXPENDITURES
Auditing 1,000$ -$ 1,091$ 91$ 109%
Office Supplies 200 - - (200) 0%
Dues & Membership 140 - - (140) 0%
Travel & per diem 1,915 - 2,003 88 105%
Schools & Training 680 - - (680) 0%
Meetings 200 - - (200) 0%
Furniture/Equipment 35,000 - - (35,000) 0%
Miscellaneous Expense 100 - - (100) 0%
EDC Projects 8,000 - 6,000 (2,000) 75%
Transfer to Debt Service 206,539 17,212 206,539 - 100%
Transfer to Park Repairs/Replacement 35,000 2,917 35,001 1 100%
TOTAL EXPENDITURES $ 288,774 $ 20,128 $ 250,634 $ (38,140)
EXCESS/(DEFICIT)-$ 6,442$ (3,323)$ (3,323)$
CURRENT FISCAL YEAR, 2010-11
ECONOMIC DEVELOPMENT CORPORATION 4A FUND
September 30, 2011
12/12 Months (100% of Fiscal Year)
% of
Budget
Year-to-Date
Actual
September
2011 Actual
2010-11
Budget Variance
EDC4A 8 of 24 3-12-12
ASSETS
Cash In Bank - First Financial (3,081)$
Texpool - EDC4A Fund 394,216
Accounts Receivable - Sales Tax -
TOTAL ASSETS 391,135$
LIABILITIES
Accounts Payable - Vendors -$
TOTAL LIABILITIES -$
NET ASSETS
Unrestricted 391,135$
TOTAL NET ASSETS 391,135$
ECONOMIC DEVELOPMENT CORPORATION 4A FUND
Balance Sheet
September 30, 2011
EDC4A 9 of 24 3-12-12
REVENUE
Sales Tax - General 281,313$ 22,732$ 22,732$ (258,581)$ 8%
Interest Income 1,000$ -$ -$ (1,000)$ 0%
Prior Year Reserves 12,348 - - (12,348) 0%
TOTAL REVENUE $ 294,661 $ 22,732 $ 22,732 $ (271,929)
EXPENDITURES
Auditing 1,000$ -$ -$ (1,000)$ 0%
Office Supplies 200 - - (200) 0%
Dues & Membership 280 - - (280) 0%
Travel & per diem 4,032 1,959 1,959 (2,073) 49%
Schools & Training 1,710 1,180 1,180 (530) 69%
Meetings 200 - - (200) 0%
Furniture/Equipment 21,000 5,019 5,019 (15,981) 24%
Miscellaneous Expense 100 - - (100) 0%
EDC Projects 70,000 - - (70,000) 0%
Transfer to Debt Service 196,139 - - (196,139) 0%
TOTAL EXPENDITURES $ 294,661 $ 8,159 $ 8,158 $ (286,503)
EXCESS/(DEFICIT)-$ 14,574$ 14,574$ 14,574$
CURRENT FISCAL YEAR, 2011-12
ECONOMIC DEVELOPMENT CORPORATION 4A FUND
October 31, 2011
1/12 Months (8.3% of Fiscal Year)
% of
Budget
Year-to-Date
Actual
October 2011
Actual
2011-12
Budget Variance
EDC4A 10 of 24 3-12-12
ASSETS
Cash In Bank - First Financial (4,588)$
Texpool - EDC4A Fund 416,948
Accounts Receivable - Sales Tax -
TOTAL ASSETS 412,360$
LIABILITIES
Accounts Payable - Vendors 6,652$
TOTAL LIABILITIES 6,652$
NET ASSETS
Unrestricted 405,709$
TOTAL NET ASSETS 405,709$
ECONOMIC DEVELOPMENT CORPORATION 4A FUND
Balance Sheet
October 31, 2011
EDC4A 11 of 24 3-12-12
REVENUE
Sales Tax - General 281,313$ 26,570$ 49,303$ (232,010)$ 18%
Interest Income 1,000$ -$ -$ (1,000)$ 0%
Prior Year Reserves 12,348 - - (12,348) 0%
TOTAL REVENUE $ 294,661 $ 26,570 $ 49,303 $ (245,358)
EXPENDITURES
Auditing 1,000$ -$ -$ (1,000)$ 0%
Office Supplies 200 - - (200) 0%
Dues & Membership 280 - - (280) 0%
Travel & per diem 4,032 - 1,959 (2,073) 49%
Schools & Training 1,710 - 1,180 (530) 69%
Meetings 200 - - (200) 0%
Furniture/Equipment 21,000 - 5,019 (15,981) 24%
Miscellaneous Expense 100 - - (100) 0%
EDC Projects 70,000 - - (70,000) 0%
Transfer to Debt Service 196,139 - - (196,139) 0%
TOTAL EXPENDITURES $ 294,661 $ - $ 8,158 $ (286,503)
EXCESS/(DEFICIT)-$ 26,570$ 41,145$ 41,145$
CURRENT FISCAL YEAR, 2011-12
ECONOMIC DEVELOPMENT CORPORATION 4A FUND
November 30, 2011
2/12 Months (16.6% of Fiscal Year)
% of
Budget
Year-to-Date
Actual
November
2011 Actual
2011-12
Budget Variance
EDC4A 12 of 24 3-12-12
ASSETS
Cash In Bank - First Financial (11,240)$
Texpool - EDC4A Fund 443,519
Accounts Receivable - Sales Tax -
TOTAL ASSETS 432,279$
LIABILITIES
Accounts Payable - Vendors -$
TOTAL LIABILITIES -$
NET ASSETS
Unrestricted 432,279$
TOTAL NET ASSETS 432,279$
ECONOMIC DEVELOPMENT CORPORATION 4A FUND
Balance Sheet
November 30, 2011
EDC4A 13 of 24 3-12-12
REVENUE
Sales Tax - General 281,313$ 21,148$ 70,451$ (210,862)$ 25%
Interest Income 1,000 - - (1,000) 0%
Prior Year Reserves 12,348 - - (12,348) 0%
TOTAL REVENUE $ 294,661 $ 21,148 $ 70,451 $ (224,210)
EXPENDITURES
Auditing 1,000$ -$ -$ (1,000)$ 0%
Office Supplies 200 - - (200) 0%
Dues & Membership 280 - - (280) 0%
Travel & per diem 4,032 - 1,959 (2,073) 49%
Schools & Training 1,710 - 1,180 (530) 69%
Meetings 200 - - (200) 0%
Furniture/Equipment 21,000 4,900 9,919 (11,081) 47%
Miscellaneous Expense 100 - - (100) 0%
EDC Projects 70,000 - - (70,000) 0%
Transfer to Debt Service 196,139 - - (196,139) 0%
TOTAL EXPENDITURES $ 294,661 $ 4,900 $ 13,059 $ (281,602)
EXCESS/(DEFICIT)-$ 16,248$ 57,392$ 57,392$
CURRENT FISCAL YEAR, 2011-12
ECONOMIC DEVELOPMENT CORPORATION 4A FUND
December 31, 2011
3/12 Months (25% of Fiscal Year)
% of
Budget
Year-to-Date
Actual
December
2011 Actual
2011-12
Budget Variance
EDC4A 14 of 24 3-12-12
ASSETS
Cash In Bank - First Financial (11,243)$
Texpool - EDC4A Fund 464,627
Accounts Receivable - Sales Tax 49,303
TOTAL ASSETS 502,687$
LIABILITIES
Accounts Payable - Vendors 4,900$
TOTAL LIABILITIES 4,900$
NET ASSETS
Unrestricted 497,787$
TOTAL NET ASSETS 497,787$
ECONOMIC DEVELOPMENT CORPORATION 4A FUND
Balance Sheet
December 31, 2011
EDC4A 15 of 24 3-12-12
REVENUE
Sales Tax - General 281,313$ 20,017$ 90,468$ (190,845)$ 32%
Interest Income 1,000 - - (1,000) 0%
Prior Year Reserves 12,348 - - (12,348) 0%
TOTAL REVENUE $ 294,661 $ 20,017 $ 90,468 $ (204,193)
EXPENDITURES
Auditing 1,000$ -$ -$ (1,000)$ 0%
Office Supplies 200 - - (200) 0%
Dues & Membership 280 - - (280) 0%
Travel & per diem 4,032 - 1,959 (2,073) 49%
Schools & Training 1,710 - 1,180 (530) 69%
Meetings 200 - - (200) 0%
Furniture/Equipment 21,000 16,000 25,919 4,919 123%
Miscellaneous Expense 100 - - (100) 0%
EDC Projects 70,000 - - (70,000) 0%
Transfer to Debt Service 196,139 - - (196,139) 0%
TOTAL EXPENDITURES $ 294,661 $ 16,000 $ 29,059 $ (265,602)
EXCESS/(DEFICIT)-$ 4,017$ 61,409$ 61,409$
CURRENT FISCAL YEAR, 2011-12
ECONOMIC DEVELOPMENT CORPORATION 4A FUND
January 31, 2012
4/12 Months (33.3% of Fiscal Year)
% of
Budget
Year-to-Date
Actual
January 2012
Actual
2011-12
Budget Variance
EDC4A 16 of 24 3-12-12
ASSETS
Cash In Bank - First Financial (16,143)$
Texpool - EDC4A Fund 484,644
Accounts Receivable - Sales Tax 49,303
TOTAL ASSETS 517,804$
LIABILITIES
Accounts Payable - Vendors 16,000$
TOTAL LIABILITIES 16,000$
NET ASSETS
Unrestricted 501,804$
TOTAL NET ASSETS 501,804$
ECONOMIC DEVELOPMENT CORPORATION 4A FUND
Balance Sheet
January 31, 2012
EDC4A 17 of 24 3-12-12
REVENUE
Sales Tax - General 281,313$ 32,864$ 123,332$ (157,981)$ 44%
Interest Income 1,000 - - (1,000) 0%
Prior Year Reserves 12,348 - - (12,348) 0%
TOTAL REVENUE $ 294,661 $ 32,864 $ 123,332 $ (171,329)
EXPENDITURES
Auditing 1,000$ -$ -$ (1,000)$ 0%
Office Supplies 200 - - (200) 0%
Dues & Membership 280 - - (280) 0%
Travel & per diem 4,032 - 1,959 (2,073) 49%
Schools & Training 1,710 - 1,180 (530) 69%
Meetings 200 - - (200) 0%
Furniture/Equipment 21,000 - 25,919 4,919 123%
Miscellaneous Expense 100 - - (100) 0%
EDC Projects 70,000 - - (70,000) 0%
Transfer to Debt Service 196,139 79,815 79,815 (116,324) 41%
TOTAL EXPENDITURES $ 294,661 $ 79,815 $ 108,873 $ (185,788)
EXCESS/(DEFICIT)-$ (46,951)$ 14,458$ 14,458$
CURRENT FISCAL YEAR, 2011-12
ECONOMIC DEVELOPMENT CORPORATION 4A FUND
February 29, 2012
5/12 Months (41.6% of Fiscal Year)
% of
Budget
Year-to-Date
Actual
February
2012 Actual
2011-12
Budget Variance
EDC4A 18 of 24 3-12-12
ASSETS
Cash In Bank - First Financial (16,143)$
Texpool - EDC4A Fund 437,694
Accounts Receivable - Sales Tax 49,303
TOTAL ASSETS 470,853$
LIABILITIES
Accounts Payable - Vendors 16,000$
TOTAL LIABILITIES 16,000$
NET ASSETS
Unrestricted 454,853$
TOTAL NET ASSETS 454,853$
ECONOMIC DEVELOPMENT CORPORATION 4A FUND
Balance Sheet
February 29, 2012
EDC4A 19 of 24 3-12-12
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12012-126-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:3/9/2012 Economic Development Corporation 4A (EDC 4A)
On agenda:Final action:3/12/2012
Title:Discuss and provide input on a 2010-2011 Parks & Recreation year-in-review presentation
Attachments:
Action ByDate Action ResultVer.
Title
Discuss and provide input on a 2010-2011 Parks & Recreation year-in-review presentation
EDC4A 20 of 24 3-12-12
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12012-127-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:3/9/2012 Economic Development Corporation 4A (EDC 4A)
On agenda:Final action:3/12/2012
Title:Discuss and provide input concerning the recommendation submitted to the Town by the CFAB
Attachments:
Action ByDate Action ResultVer.
Title
Discuss and provide input concerning the recommendation submitted to the Town by the CFAB
Body
The Citizens Financial Advisory Board has spent several months examining the operations of both
EDC4A and 4B. Staff will discuss the general conclusions of the CFAB with the Board.
EDC4A 21 of 24 3-12-12
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12012-128-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:3/9/2012 Economic Development Corporation 4A (EDC 4A)
On agenda:Final action:3/12/2012
Title:Discuss and take appropriate action in appointing a primary and an alternate member of the Board to
be part of the Town Council vision planning process
Attachments:Vision Trophy Club Letter - EDC 4A.pdf
Action ByDate Action ResultVer.
Title
Discuss and take appropriate action in appointing a primary and an alternate member of the Board to be
part of the Town Council vision planning process
EDC4A 22 of 24 3-12-12
● TOWN OF TROPHY CLUB
100 Municipal Drive, Trophy Club, TX 76262 ● Phone 682-831-4600 ● Fax 817-491-9312 ● www.trophyclub.org
March 9, 2012
RE: Vision Trophy Club
Dear EDC 4A President J.D. Harvey,
Trophy Club recently celebrated 25 years of incorporation, and the Town Council has initiated
the process to begin planning what Trophy Club will be in the next 20-30 years. Progress and
forward thinking are important for any municipality, and it is vital to understand where we are
going and how we want to get there. Establishing a long range strategic plan that guides Trophy
Club in a positive direction will help ensure that development happens deliberately, with
purpose, and maintains our community values.
The Town Council is seeking representatives from each board, committee and commission to
assist in the vision planning process and there is an organizational meeting planned for either
March 27 or 29 to learn more about this opportunity. Developing a long range strategic plan is
not a simple or short process and it requires a significant time commitment. Ultimately, our goal
is to develop a 20+ year vision for Trophy Club that the community supports.
We ask that you appoint a primary and alternate representative from the EDC 4A Board. Once a
primary and alternate are selected, please e-mail both names and contact information no later
than March 26 to vision@trophyclub.org. If you have any questions please contact Stephen
Seidel at sseidel@trophyclub.org. This is an exciting project, and we appreciate your help in
working toward Trophy Club’s future vision.
Sincerely,
Connie White
Mayor
EDC4A 23 of 24 3-12-12
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12012-129-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:3/9/2012 Economic Development Corporation 4A (EDC 4A)
On agenda:Final action:3/12/2012
Title:Staff update on the following items; discussion of same:
Independence Park
Freedom Dog Park
Harmony Park
Trophy Club Park
Upcoming special events
Future meeting schedule
Future agenda items
Attachments:
Action ByDate Action ResultVer.
Title
Staff update on the following items; discussion of same:
Independence Park
Freedom Dog Park
Harmony Park
Trophy Club Park
Upcoming special events
Future meeting schedule
Future agenda items
EDC4A 24 of 24 3-12-12