Agenda Packet EDC 4B 10/08/2007 1
Town of Trophy Club
Economic Development Corporation 4B Meeting Agenda
100 Municipal Drive
Trophy Club, Texas 76262
Monday, October 8, 2007
6:30 PM
A.1 Call to order and announce a quorum.
A.2 Town Manager Updates:
A. ICSC Conference
B. Buxton Report Update
A.3 Discuss and provide input and/or direction for staff to move forward to prepare for
the December 17, 2007 Strategic Planning Session.
B.1 Discuss and take appropriate action regarding the approval of September 10,
2007 Regular Session Minutes.
B.2 Other Business:
A. Arts Advisory Group Plan Update - Director Shuman
B.3 Items for Future Agendas:
A. Strategic Planning Session - December 17, 2007
B. Incentives for Retailers – November 12, 2007
B.4 Next Meeting scheduled for November 12, 2007 at 6:30 p.m.
C.1 Adjourn regular session.
2
ECONOMIC DEVELOPMENT CORPORATION 4B
MEMORANDUM
From: Shannon DePrater Date: 10-8-2007
Subject: Agenda Item No.A.1
Call to order and announce a quorum.
(SLD)
3
ECONOMIC DEVELOPMENT CORPORATION 4B
MEMORANDUM
From: Shannon DePrater Date: 10-8-2007
Subject: Agenda Item No.A.2
Town Manager Updates:
A. ICSC Conference
B. Buxton Report Update
(SLD)
4
ECONOMIC DEVELOPMENT CORPORATION 4B
MEMORANDUM
From: Shannon DePrater Date: 10-8-2007
Subject: Agenda Item No.A.3
Discuss and provide input and/or direction for staff to move forward to prepare for
the December 17, 2007 Strategic Planning Session.
EXPLANATION:
Staff needs input as to what the Board would like to have done or be provided at the
Strategic Planning Session.
Items for discussion include, but are not limited to:
♦ Resources requested for planning session
♦ Points of discussion to include on agenda
♦ Who will be leading the planning session
♦ Lunch arrangements
RECOMMENDATION:
ACTION BY BOARD:
(SLD)
5
ECONOMIC DEVELOPMENT CORPORATION 4B
MEMORANDUM
From: Shannon DePrater Date: 10-8-2007
Subject: Agenda Item No .B.1
Discuss and take appropriate action regarding the approval of September 10, 2007
Regular Session Minutes.
EXPLANATION:
RECOMMENDATION:
ACTION BY BOARD:
(SLD)
Attachments: 1. September 10, 2007 Regular Session Minutes
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MINUTES OF REGULAR SESSION
ECONOMIC DEVELOPMENT CORPORATION 4B
TOWN OF TROPHY CLUB
AUGUST 13, 2007
6:30 P.M.
STATE OF TEXAS
COUNTY OF DENTON
The Economic Development Corporation 4B of the Town of Trophy Club, Texas, met in a
Regular Session on September 10, 2007. The meeting was held within the boundaries of
the Town and was open to the public.
DIRECTORS PRESENT:
James Hicks President
Damian Olthoff Secretary
Larry E. Crosser Treasurer
Glenn Strother Director
DIRECTORS ABSENT:
Doyle Nicholson Vice-President
Cy Holley Director
Rebecca Shuman Director
Philip Sterling Council Liaison
STAFF AND GUEST(S) PRESENT:
Stephen Seidel Assistant Town Manager
Shannon DePrater Staff Liaison
REGULAR SESSION
Call to order and announce a quorum.
President Hicks, noting a quorum of EDC 4B, called the regular session to order at 6:37
p.m.
Discuss and take appropriate action regarding a recommendation to the Town Council
of candidates for five (5) expired seats on the EDC4B.
Director Strother made a motion to recommend the appointment of Directors Crosser,
Nicholson, Olthoff and Shuman for a two year term to expire in 2009 and appoint
Director Hicks for a one year term to expire in 2008. Director Crosser seconded; motion
carried unanimously.
Discuss and take appropriate action regarding the Economic Summit and Business Expo
Booth.
President Hicks will attend and help staff. No action taken.
7
Discuss and take appropriate action regarding September ICSC Conference.
The Board discussed the presentation materials that will be handed out at the
conference. The Board directed staff to include information from the Buxton Study and
the Economic Development website. Staff will send them the packet to review, once
complete.
Discuss and take appropriate action regarding Buxton Study.
A. Retail Options Survey
The Board discussed the retail survey results and decided after getting clarification on
the exact number of packets that the following list is to be supplied to Buxton.
SPECIFIC
1. Atlanta Bread
2. Panera Bread
3. Bruster's Ice Cream
4. Buffalo's Cafe
5. Chipotle
6. Fox and Hound
7. La Madeleine French Bakery
8. Philly Connection
9. Saltgrass Steakhouse
10. Wings to Go
11. World Kitchen
12. Chick-fil-A
13. Taco Cabana
14. Freebirds World Burrito
15. Rosati's Pizza
GENERIC
1. Sit down steak/hamburger restaurant
2. Soup/Sandwiches
3. Sports Bar
4. Fast Food
5. Ice Cream
Discuss and take appropriate action regarding Long Range/Strategic Planning.
A. Discuss and take appropriate action regarding Strategic Planner hiring.
After discussing the expense of the facilitator, the consensus of the Board was to create
a strategic outline at the December meeting and then bring in a facilitator at a later
date, if needed.
Discuss and take appropriate action to forward revised FY07/08 Budget to Town Council
for approval.
No action needed, the strategic planner expense can be expensed out of EDC
Projects.
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Approval of Minutes:
A. July 9, 2007 Regular Session
B. August 13, 2007 Regular Session/Workshop Session
Director Olthoff made a motion to approve the minutes as amended. Director Strother
seconded; motion carried unanimously.
The amended August 13, 2007 minutes include:
♦ Discuss and take appropriate action regarding a recommendation to the Town
Council of candidates for one (5) expired seats on the EDC4B.
Director Holley made a motion to re-elect all incumbents. Director Olthoff
Strother seconded.
Approval of Financials:
A. July 2007
Director Crosser made a motion to approve. Director Olthoff seconded; motion carried
unanimously.
Other Business:
Director Crosser mentioned the ICSC Luncheon on September 26, 2007. Stephen Seidel,
Assistant Town Manager, stated that he would be attending the luncheon. The board
decided to pay for Mr. Seidel’s ICSC membership and luncheon.
Next Meeting scheduled for October 8, 2007 at 6:30 p.m.
No action taken.
Adjourn regular session.
Director Olthoff made a motion to adjourn at 8:07 p.m. Director Strother seconded;
motion carried unanimously.
______________________________ _______________________________
Jim Hicks, President Damian Olthoff, Secretary
9
ECONOMIC DEVELOPMENT CORPORATION 4B
MEMORANDUM
From: Shannon DePrater Date: 10-8-2007
Subject: Agenda Item No .B.2
Other Business:
A. Arts Advisory Group Plan Update - Director Shuman
(SLD)
10
ECONOMIC DEVELOPMENT CORPORATION 4B
MEMORANDUM
From: Shannon DePrater Date: 10-8-2007
Subject: Agenda Item No.B.3
Items for Future Agendas:
A. Strategic Planning Session - December 17, 2007
B. Incentives for Retailers – November 12, 2007
EXPLANATION:
This item has been added to the EDC 4B agenda. This item will be added to every
agenda moving forward. This item allows the Board to discuss what items need to be
addressed at a future meeting.
Items added can be added for the next regular scheduled meeting or a future agenda.
All items for the next regular scheduled meeting will not be added formally to this list for
the next agenda as it will be a regular agenda item. Items for future agendas, along
with their date will be included in every agenda prior to that agenda that it will be placed
as a regular agenda item.
RECOMMENDATION:
ACTION BY BOARD:
(SLD)
11
ECONOMIC DEVELOPMENT CORPORATION 4B
MEMORANDUM
From: Shannon DePrater Date: 10-8-2007
Subject: Agenda Item No.B.4
Next Meeting scheduled for November 12, 2007 at 6:30 p.m.
EXPLANATION:
RECOMMENDATION:
ACTION BY BOARD:
(SLD)
Attachments: 1. November 2007 Calendar
12
13
ECONOMIC DEVELOPMENT CORPORATION 4B
MEMORANDUM
From: Shannon DePrater Date: 10-8-2007
Subject: Agenda Item No. C.1
Adjourn regular session.
(SLD)