Agenda Packet EDC 4B 08/11/2008Town of Trophy Club
Economic Development Corporation 4B Meeting Agenda
100 Municipal Drive
Trophy Club, Texas 76262
Monday, August 11, 2008
6:30 PM
A.1 Call to order and announce a quorum.
A.2 Receive update from Parks and Recreation Director Adam Adams regarding Arts
Advisory Group.
A.3 On July 14, 2008 and August 11, 2008, at 6:30 p.m. there will be a Public
Hearing of the Economic Development Corporation 4B of the Town of Trophy
Club, Texas, at the Svore Municipal Building, 100 Municipal Drive, Trophy Club,
Texas, 76262, for the purpose of considering various amendments to the fiscal
year 2007-2008 budget and for the purpose of considering the expenditure of
funds for the fiscal year 2008-2009 budget. There is a sixty (60) day period that
begins June 13, 2008; the date of the public notice of the proposed project(s),
during which the public may submit a petition with any objections to the
project(s). Please contact Deputy Town Secretary, Shannon DePrater,
concerning any questions at 682-831-4605.
A.4 Interview candidates for the three (3) expired seats:
a. 6:45 p.m. - Zachary Jeffery
b. 7:00 p.m. or immediately following previous applicant - Sheila Lacher
c. Questions/comments for current Board members reapplying
A.5 Discuss and take appropriate action regarding a recommendation to the Town
Council of candidates for three (3) expired seats on the EDC4B.
A.6 Discuss and take appropriate action to forward FY07/08 Budget Amendment to
Town Council for approval.
A.7 Discuss and take appropriate action to forward FY08/09 Budget to Town Council
for approval.
A.8 Discuss and take appropriate action regarding the approval of a contract with
GSBS Architects for a 17 acre site located across from Byron Nelson High
School.
A.9 Discuss and take appropriate action regarding scheduling the Strategic Planning
Workshop.
A.10 Discuss and take appropriate action necessary for preparation of the 2008 ICSC
Regional Meeting.
A.11 Staff Updates:
- Mixed Use Design Charrette
A.12 Approval of the July 14, 2008 Regular Session Minutes:
A.13 Approval of Financials:
A. May 2008
B. June 2008
A.14 Items for Future Agendas:
- Joint Meeting with EDC 4A regarding Pool Bond Payment - November
Meeting
- EDC Training
- Skill Set for Future Applicants to the Board
A.15 Other Business:
A.16 Next Meeting scheduled for September 15, 2008 at 6:30 p.m.
A.17 Adjourn regular session.
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ECONOMIC DEVELOPMENT CORPORATION 4B
MEMORANDUM
From: Shannon DePrater Date: 8-11-2008
Subject: Agenda Item No.A.1
Call to order and announce a quorum.
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ECONOMIC DEVELOPMENT CORPORATION 4B
MEMORANDUM
From: Shannon DePrater Date: 8-11-2008
Subject: Agenda Item No.A.2
Receive update from Parks and Recreation Director Adam Adams
regarding Arts Advisory Group.
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ECONOMIC DEVELOPMENT CORPORATION 4B
MEMORANDUM
From: Shannon DePrater Date: 8-11-2008
Subject: Agenda Item No.A.3
On July 14, 2008 and August 11, 2008, at 6:30 p.m. there will be a Public
Hearing of the Economic Development Corporation 4B of the Town of
Trophy Club, Texas, at the Svore Municipal Building, 100 Municipal Drive,
Trophy Club, Texas, 76262, for the purpose of considering various
amendments to the fiscal year 2007-2008 budget and for the purpose of
considering the expenditure of funds for the fiscal year 2008-2009 budget.
There is a sixty (60) day period that begins June 13, 2008; the date of the
public notice of the proposed project(s), during which the public may
submit a petition with any objections to the project(s). Please contact
Deputy Town Secretary, Shannon DePrater, concerning any questions at
682-831-4605.
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ECONOMIC DEVELOPMENT CORPORATION 4B
MEMORANDUM
From: Shannon DePrater Date: 8-11-2008
Subject: Agenda Item No.A.4
Interview candidates for the three (3) expired seats:
a. 6:45 p.m. - Zachary Jeffery
b. 7:00 p.m. or immediately following previous applicant - Sheila Lacher
c. Questions/comments for current Board members reapplying
Attachments: 1. Applications
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ECONOMIC DEVELOPMENT CORPORATION 4B
MEMORANDUM
From: Shannon DePrater Date: 8-11-2008
Subject: Agenda Item No.A.5
Discuss and take appropriate action regarding a recommendation to the
Town Council of candidates for three (3) expired seats on the EDC4B.
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ECONOMIC DEVELOPMENT CORPORATION 4B
MEMORANDUM
From: Shannon DePrater Date: 8-11-2008
Subject: Agenda Item No.A.6
Discuss and take appropriate action to forward FY07/08 Budget
Amendment to Town Council for approval.
Attachments: 1. FY07/08 Budget and Budget Amendment
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ECONOMIC DEVELOPMENT CORPORATION 4B FUND
ACCOUNT 2007-08 2007-08
NUMBER DESCRIPTION BUDGET AMENDED
REVENUES
40030 Sales Tax - General (115,000) (115,000)
49010 Interest Income (6,000) (6,000)
49035 Reserves - (11,076)
49900 Miscellaneous Income - -
TOTAL REVENUES (121,000)$ (132,076)$
EXPENSES
60066 Publications/Books/Subscriptions 100 100
60070 Dues & Memberships 2,500 2,500
60080 Schools & Training 1,400 1,400
60100 Travel & Per Diem 3,000 3,000
60125 Advertising 11,310 11,310
60245 Miscellaneous Expenses 5,000 5,000
60315 EDC Projects 20,000 77,000
60335 Intergov Trans Out (I&S)- -
60340 Large Project Reserves 45,924 -
60355 Intergov Trans Out (GF)25,566 25,566
65085 Office Supplies 200 200
65105 Printing 6,000 6,000
TOTAL EXPENSES 121,000$ 132,076$
TOTAL REVENUES OVER EXPENSES -$ -$
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ECONOMIC DEVELOPMENT CORPORATION 4B
MEMORANDUM
From: Shannon DePrater Date: 8-11-2008
Subject: Agenda Item No.A.7
Discuss and take appropriate action to forward FY08/09 Budget to Town
Council for approval.
Attachments: 1. Proposed Budget
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ECONOMIC DEVELOPMENT CORPORATION 4B FUND
ACCOUNT 2007-08 2007-08 2008-09
NUMBER DESCRIPTION BUDGET AMENDED PROPOSED
REVENUES
40030 Sales Tax - General (115,000) (115,000) (125,572)
49010 Interest Income (6,000) (6,000) (5,000)
49035 Reserves - (11,076) -
49900 Miscellaneous Income - - -
TOTAL REVENUES (121,000)$ (132,076)$ (130,572)$
EXPENSES
60066 Publications/Books/Subscriptions 100 100 100
60070 Dues & Memberships 2,500 2,500 -
60080 Schools & Training 1,400 1,400 1,400
60100 Travel & Per Diem 3,000 3,000 3,000
60125 Advertising 11,310 11,310 8,373
60245 Miscellaneous Expenses 5,000 5,000 5,000
60315 EDC Projects 20,000 77,000 54,571
60335 Intergov Trans Out (I&S)- - 26,361
60340 Large Project Reserves 45,924 - -
60355 Intergov Trans Out (GF)25,566 25,566 25,566
65085 Office Supplies 200 200 200
65105 Printing 6,000 6,000 6,000
TOTAL EXPENSES 121,000$ 132,076$ 130,572$
TOTAL REVENUES OVER EXPENSES -$ -$ -$
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ECONOMIC DEVELOPMENT CORPORATION 4B
MEMORANDUM
From: Shannon DePrater Date: 8-11-2008
Subject: Agenda Item No.A.8
Discuss and take appropriate action regarding the approval of a contract
with GSBS Architects for a 17 acre site located across from Byron Nelson
High School.
Attachments: 1. Proposal for Trophy Club Site Planning
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ECONOMIC DEVELOPMENT CORPORATION 4B
MEMORANDUM
From: Shannon DePrater Date: 8-11-2008
Subject: Agenda Item No.A.9
Discuss and take appropriate action regarding scheduling the Strategic
Planning Workshop.
EXPLANATION:
Staff has discussed with Ron Holifield regarding potentials dates to hold the Strategic
Planning Workshop. Based on schedules, it appears that the first available time is
September 9 or September 10. The following week (September 15 – 19) is also wide
open at this time. Mr. Holifield will accommodate the Board’s schedule by agreeing to
begin the workshop in the morning, afternoon or evening. Staff seeks input regarding
the Board’s availability to meet.
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ECONOMIC DEVELOPMENT CORPORATION 4B
MEMORANDUM
From: Shannon DePrater Date: 8-11-2008
Subject: Agenda Item No.A.10
Discuss and take appropriate action necessary for preparation of the 2008
ICSC Regional Meeting.
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ECONOMIC DEVELOPMENT CORPORATION 4B
MEMORANDUM
From: Shannon DePrater Date: 8-11-2008
Subject: Agenda Item No.A.11
Staff Updates:
- Mixed Use Design Charrette
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ECONOMIC DEVELOPMENT CORPORATION 4B
MEMORANDUM
From: Shannon DePrater Date: 8-11-2008
Subject: Agenda Item No .A.12
Approval of the July 14, 2008 Regular Session Minutes:
Attachments: 1. July 14, 2008 Regular Session Minutes
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MINUTES OF REGULAR SESSION FOR THE
ECONOMIC DEVELOPMENT CORPORATION 4B BOARD
LOCATION: 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS
Monday, July 14, 20008
6:30 PM
STATE OF TEXAS
COUNTY OF DENTON
The Economic Development Corporation 4B of the Town of Trophy Club, Texas, met in Regular
Session on July 14, 2008. The meeting was held within the boundaries of the Town and was
open to the public.
EDC 4B DIRECTORS PRESENT:
Dave Glaser Vice President
Damian Olthoff Secretary
Dan Bishop Director
Rebecca Shuman Director
DIRECTORS ABSENT:
James Hicks President
Larry E. Crosser Treasurer
Glenn Strother EDC 4B Council Liaison
STAFF AND GUEST(S) PRESENT:
Brandon Emmons Town Manager
Stephen Seidel Assistant Town Manager
Shannon DePrater Deputy Town Secretary
Nick Sanders Mayor
Ron Holifield Strategic Government Resources Inc.
Marty Wieder GSBS Architects
A.1 Call to order and announce a quorum.
Vice President Glaser, noting a quorum of EDC 4B, called the regular session to order at 6:40
p.m.
A.2 Board to hear presentation; discuss and take appropriate action regarding the
approval of contract with Ron Holifield of Strategic Government Resources Inc.
for the Trophy Club EDC Board retreat.
Assistant Town Manager Stephen Seidel introduced Ron Holifield of Strategic Government
Resources Inc. Mr. Holifield gave a brief overview of his experience with Economic
Development Corporations and explained how his services may help the EDC 4B Board with
long-term planning.
Mr. Holifield answered questions from the Board.
Director Olthoff moved to engage Mr. Holifield as identified in the proposed proposal for $3,000
and conduct an additional joint workshop with Town Council for $2,000. The total amount shall
not exceed $5,000. Director Shuman seconded; motion carried unanimously.
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A.3 Discuss and take appropriate action regarding the approval of a contract with
GSBS Architects for a Trophy Club Mixed-use Charrette.
Mr. Seidel introduced Mr. Marty Wieder of GSBS Architects and gave a brief history of this
agenda item.
Mr. Wieder answered questions from the Board.
Director Olthoff moved to approve the 26 acre proposal as written for $38,000 and requested
GSBS to formalize an addendum for the 17 acres located across from Bryon Nelson High
school. Director Shuman seconded; motion carried unanimously.
Board convened into Public Hearing at 9:25 p.m.
BOARD TO CONVENE INTO PUBLIC HEARING
A.4 On July 14, 2008 and August 11, 2008, at 6:30 p.m. there will be a Public Hearing of
the Economic Development Corporation 4B of the Town of Trophy Club, Texas, at
the Svore Municipal Building, 100 Municipal Drive, Trophy Club, Texas, 76262, for
the purpose of considering various amendments to the fiscal year 2007-2008
budget and for the purpose of considering the expenditure of funds for the fiscal
year 2008-2009 budget. There is a sixty (60) day period that begins June 13, 2008;
the date of the public notice of the proposed project(s), during which the public
may submit a petition with any objections to the project(s). Please contact Deputy
Town Secretary, Shannon DePrater, concerning any questions at 682-831-4605.
No presentations were made.
Board reconvened into Regular Session at 9:26 p.m.
BOARD TO RECONVENE INTO REGULAR SESSION
A.5 Discuss and take appropriate action regarding the FY2008-2009 Budget.
No action taken.
A.6 Discuss and take appropriate action regarding needed skill set for future
applicants to the Board.
This item was tabled. Board requested item be added to the future agenda items list.
A.7 Discuss and take appropriate action necessary for preparation of the 2008 ICSC
Regional Meeting.
No action taken.
Board took a 5 minute break and convened into Executive Session at 9:40 p.m.
BOARD TO CONVENE INTO EXECUTIVE SESSION
A.8 Pursuant to Texas Government Code, Annotated, Subchapter 551, Section 551.087
Deliberation Regarding Economic Development Negotiations, the Board will enter
into executive session to discuss the following:
The offer of financial or other incentives to a business prospect that the Town
seeks to have locate within the territory of the Town.
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Board reconvened into Regular Session at 10:10 p.m.
BOARD TO RECONVENE INTO REGULAR SESSION
A.9 Discuss and take action relative to Executive Session Item Number A.8.
Director Olthoff moved to allow Town Staff to utilize the published tax abatement schedule
approved by Town Council or other economic schedules not to exceed the money/percentage
equivalent to the tax abatement schedule. Director Shuman seconded; motion carried 3:1 with
Director Glaser opposing.
A.10 Staff Updates:
Staff updated the Board on the applications received for the annual appointments thus far.
A.11 Approval of Regular Session Minutes dated June 9, 2008.
Director Bishop moved to approve the minutes as written. Director Olthoff seconded; motion
carried unanimously.
A.12 Approval of May 2008 Financials.
Item tabled until the August 11, 2008 meeting.
A.13 Items for Future Agendas:
• Applicant Interviews - August Meeting
• Arts Advisory Group Update (Adam Adams) - August Meeting
• Joint Meeting with EDC 4A regarding Pool Bond Payment - November Meeting
• EDC Training
No items were added.
A.14 Other Business:
None.
A.15 Next meeting scheduled for August 11, 2008.
A.16 Discuss and take appropriate action regarding the dates of the regularly
scheduled Economic Development Corporation 4B meeting for September 2008.
Director Glaser moved to hold the meeting on September 15, 2008. Director Shuman
seconded; motion carried unanimously;
A.17 Adjourn regular session.
Director Bishop made a motion to adjourn at 10:20 p.m. Director Olthoff seconded; motion
carried unanimously.
______________________________ _______________________________
Dave Glaser, Vice -President Damian Olthoff, Secretary
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ECONOMIC DEVELOPMENT CORPORATION 4B
MEMORANDUM
From: Shannon DePrater Date: 8-11-2008
Subject: Agenda Item No.A.13
Approval of Financials:
A. May 2008
B. June 2008
Attachments: 1. Year to Date Financial Spreadsheet
2. May 2008 Bank Statements
3. June 2008 Bank Statements
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ECONOMIC DEVELOPMENT CORPORATION 4B FUND
ACCOUNT 2007-08 2007-08 AS OF 2007-08
NUMBER DESCRIPTION BUDGET AMENDED 06/30/08 ESTIMATE
REVENUES
40030 Sales Tax - General (115,000) (115,000) (66,687) (119,592)
49010 Interest Income (6,000) (6,000) (4,058) (4,875)
49035 Reserves - (11,076) - -
49900 Miscellaneous Income - - - -
TOTAL REVENUES (121,000)$ (132,076)$ (70,745)$ (124,467)$
EXPENSES
60066 Publications/Books/Subscriptions 100 100 119 119
60070 Dues & Memberships 2,500 2,500 2,550 2,550
60080 Schools & Training 1,400 1,400 - -
60100 Travel & Per Diem 3,000 3,000 611 1,000
60125 Advertising 11,310 11,310 2,186 2,186
60245 Miscellaneous Expenses 5,000 5,000 82 100
60315 EDC Projects 20,000 77,000 15,000 77,000
60335 Intergov Trans Out (I&S)- - - -
60340 Large Project Reserves 45,924 - - -
60355 Intergov Trans Out (GF)25,566 25,566 7,137 25,566
65085 Office Supplies 200 200 91 100
65105 Printing 6,000 6,000 - 3,000
TOTAL EXPENSES 121,000$ 132,076$ 27,776$ 111,621$
TOTAL REVENUES OVER EXPENSES -$ -$ 42,970$ 12,846$
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ECONOMIC DEVELOPMENT CORPORATION 4B
MEMORANDUM
From: Shannon DePrater Date: 8-11-2008
Subject: Agenda Item No.A.14
Items for Future Agendas:
- Joint Meeting with EDC 4A regarding Pool Bond Payment - November
Meeting
- EDC Training
- Skill Set for Future Applicants to the Board
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ECONOMIC DEVELOPMENT CORPORATION 4B
MEMORANDUM
From: Shannon DePrater Date: 8-11-2008
Subject: Agenda Item No .A.15
Other Business:
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ECONOMIC DEVELOPMENT CORPORATION 4B
MEMORANDUM
From: Shannon DePrater Date: 8-11-2008
Subject: Agenda Item No.A.16
Next Meeting scheduled for September 15, 2008 at 6:30 p.m.
Attachments: 1. September 2008 Meeting Calendar
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ECONOMIC DEVELOPMENT CORPORATION 4B
MEMORANDUM
From: Shannon DePrater Date: 8-11-2008
Subject: Agenda Item No. A.17
Adjourn regular session.
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