Agenda Packet EDC 4B 09/15/2008Town of Trophy Club
Economic Development Corporation 4B Meeting Agenda
100 Municipal Drive
Trophy Club, Texas 76262
Monday, September 15, 2008
3:00 PM
A.1 Call to order and announce a quorum.
A.2 Discuss and take appropriate action necessary for preparation of the 2008 ICSC
Regional Meeting.
A.3 Staff Updates:
A.4 Approval of August 11, 2008 Regular Session Minutes.
A.5 Approval of July 2008 Financials.
A.6 Items for Future Agendas:
- Joint Meeting with EDC 4A regarding Pool Bond Payment - November
Meeting
- EDC Training
- Skill Set for Future Applicants to the Board
A.7 Next meeting scheduled for October 13, 2008 at 6:30 p.m.
A.8 Strategic Planning Discussion
A.9 Adjourn.
ECONOMIC DEVELOPMENT CORPORATION 4B
MEMORANDUM
From: Shannon DePrater Date: 9-15-2008
Subject: Agenda Item No.A.1
Call to order and announce a quorum.
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ECONOMIC DEVELOPMENT CORPORATION 4B
MEMORANDUM
From: Shannon DePrater Date: 9-15-2008
Subject: Agenda Item No.A.2
Discuss and take appropriate action necessary for preparation of the 2008
ICSC Regional Meeting.
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ECONOMIC DEVELOPMENT CORPORATION 4B
MEMORANDUM
From: Shannon DePrater Date: 9-15-2008
Subject: Agenda Item No.A.3
Staff Updates:
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ECONOMIC DEVELOPMENT CORPORATION 4B
MEMORANDUM
From: Shannon DePrater Date: 9-15-2008
Subject: Agenda Item No .A.4
Approval of August 11, 2008 Regular Session Minutes.
Attachments: 1. August 11, 2008 Regular Session Minutes
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MINUTES OF REGULAR SESSION FOR THE
ECONOMIC DEVELOPMENT CORPORATION 4B BOARD
LOCATION: 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS
Monday, August 11, 2008
6:30 PM
STATE OF TEXAS
COUNTY OF DENTON
The Economic Development Corporation 4B of the Town of Trophy Club, Texas, met in Regular
Session on August 11, 2008. The meeting was held within the boundaries of the Town and was
open to the public.
EDC 4B DIRECTORS PRESENT:
James Hicks President
Dave Glaser Vice President
Larry E. Crosser Treasurer
Damian Olthoff Secretary arrived at 7:05 p.m.
Dan Bishop Director
Rebecca Shuman Director
Glenn Strother EDC 4B Council Liaison
STAFF AND GUEST(S) PRESENT:
Stephen Seidel Assistant Town Manager
Shannon DePrater Deputy Town Secretary
Sakura Moten-Dedrick Finance Director
Adam Adams Parks and Recreation Director
Zachary Jeffery Applicant
Sheila Lacher Applicant
A.1 Call to order and announce a quorum.
President Hicks, noting a quorum of EDC 4B, called the regular session to order at 6:33 p.m.
A.2 Receive update from Parks and Recreation Director Adam Adams regarding Arts
Advisory Group.
Parks and Recreation Director Adam Adams updated the Board on the Arts Advisory Group.
Board convened into Public Hearing at 6:44 p.m.
PUBLIC HEARING
A.3 On July 14, 2008 and August 11, 2008, at 6:30 p.m. there will be a Public Hearing of
the Economic Development Corporation 4B of the Town of Trophy Club, Texas, at
the Svore Municipal Building, 100 Municipal Drive, Trophy Club, Texas, 76262, for
the purpose of considering various amendments to the fiscal year 2007-2008
budget and for the purpose of considering the expenditure of funds for the fiscal
year 2008-2009 budget. There is a sixty (60) day period that begins June 13, 2008;
the date of the public notice of the proposed project(s), during which the public
may submit a petition with any objections to the project(s). Please contact Deputy
Town Secretary, Shannon DePrater, concerning any questions at 682-831-4605.
No presentations were made.
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Board convened into Workshop Session at 6:44 p.m.
WORKSHOP SESSION
A.4 Interview candidates for the three (3) expired seats:
a. 6:45 p.m. – Zachary Jeffery
b. 7:00 p.m. or immediately following previous applicant – Sheila Lacher
c. Questions/comments for current Board members reapplying
The Board interviewed each applicant.
Board convened into Workshop Session at 7:34 p.m.
REGULAR SESSION
A.5 Discuss and take appropriate action regarding a recommendation to the Town
Council of candidates for three (3) expired seats on the EDC4B.
Director Crosser moved to recommend Jim Hicks, Dan Bishop and Zachary Jeffery to the three
(3) expired seats. Director Shuman seconded; motion carried unanimously.
A.6 Discuss and take appropriate action to forward FY07/08 Budget Amendment to
Town Council for approval.
Director Crosser moved to recommend FY07/08 Budget Amendment to Town Council for
approval. Director Shuman seconded; motion carried unanimously.
A.7 Discuss and take appropriate action to forward FY08/09 Budget to Town Council
for approval.
Director Olthoff moved to recommend FY08/09 Budget to Town Council for approval. Director
Shuman seconded; motion carried unanimously.
Board took a five minute recess at 8:25 p.m.
A.8 Discuss and take appropriate action regarding the approval of a contract with
GSBS Architects for a 17-acre site located across from Byron Nelson High School.
The consensus of the Board is to postpone this agenda item until November 2008 meeting.
A.9 Discuss and take appropriate action regarding scheduling the Strategic Planning
Workshop.
The Board discussed several possible dates and decided to hold the September 15, 2008
Regular Session meeting at 3:00 p.m. and conduct the Strategic Planning Session immediately
following the Regular Session.
A.10 Discuss and take appropriate action necessary for preparation of the 2008 ICSC
Regional Meeting.
President Hicks and Council Liaison Strother will be attending the 2008 ICSC Regional Meeting.
Assistant Town Manager Seidel will send an updated time table to the Board once he meets
with GSBS.
A.11 Staff Updates:
- Mixed Use Design Charrette
None given.
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A.12 Approval of the July 14, 2008 Regular Session Minutes.
Director Shuman moved to approve the July 14, 2008 Regular Session minutes as corrected.
Director Olthoff seconded; motion carried unanimously.
A.13 Approval of Financials:
A. May 2008
B. June 2008
Director Shuman moved to approve both the May 2008 and June 2008 Financials as written.
Director Glaser seconded; motion carried unanimously.
A.14 Items for Future Agendas:
- Joint Meeting with EDC 4A regarding Pool Bond Payment - November Meeting
- EDC Training
- Skill Set for Future Applicants to the Board
No new items were added.
A.15 Other Business:
None.
A.16 Next Meeting scheduled for September 15, 2008 at 6:30 p.m.
Meeting time will be changed to 3:00 p.m., with the Strategic Planning Session to immediately
following the Regular Session.
A.17 Adjourn regular session.
Director Olthoff moved to adjourn at 9:30 p.m. Director Glaser seconded; motion carried
unanimously.
______________________________ _______________________________
Dave Glaser, Vice -President Damian Olthoff, Secretary
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ECONOMIC DEVELOPMENT CORPORATION 4B
MEMORANDUM
From: Shannon DePrater Date: 9-15-2008
Subject: Agenda Item No.A.5
Approval of July 2008 Financials.
Attachments: 1. July 2008 Financial Spreadsheet
2. July 2008 Bank Statements
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ECONOMIC DEVELOPMENT CORPORATION 4B FUND
ACCOUNT 2007-08 2007-08 AS OF 2007-08 2008-09
NUMBER DESCRIPTION BUDGET AMENDED 07/31/08 ESTIMATE PROPOSED
REVENUES
40030 Sales Tax - General (115,000) (115,000) (76,135) (119,592) (125,572)
49010 Interest Income (6,000) (6,000) (4,463) (4,875) (5,000)
49035 Reserves - (24,076) - - -
49900 Miscellaneous Income - - - - -
TOTAL REVENUES (121,000)$ (145,076)$ (80,598)$ (124,467)$ (130,572)$
EXPENSES
60066 Publications/Books/Subscriptions 100 100 119 119 100
60070 Dues & Memberships 2,500 2,500 2,550 2,550 -
60080 Schools & Training 1,400 1,400 - - 1,400
60100 Travel & Per Diem 3,000 3,000 654 1,000 3,000
60125 Advertising 11,310 11,310 2,232 2,232 8,373
60245 Miscellaneous Expenses 5,000 5,000 82 100 5,000
60315 EDC Projects 20,000 90,000 15,000 77,000 54,571
60335 Intergov Trans Out (GF I&S)- - - - 26,362
60340 Large Project Reserves 45,924 - - - -
60355 Intergov Trans Out (GF)25,566 25,566 8,040 25,566 25,566
65085 Office Supplies 200 200 91 100 200
65105 Printing 6,000 6,000 - 3,000 6,000
TOTAL EXPENSES 121,000$ 145,076$ 28,767$ 111,667$ 130,572$
TOTAL REVENUES OVER EXPENSES -$ -$ 51,831$ 12,800$ -$
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ECONOMIC DEVELOPMENT CORPORATION 4B
MEMORANDUM
From: Shannon DePrater Date: 9-15-2008
Subject: Agenda Item No.A.6
Items for Future Agendas:
- Joint Meeting with EDC 4A regarding Pool Bond Payment - November
Meeting
- EDC Training
- Skill Set for Future Applicants to the Board
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ECONOMIC DEVELOPMENT CORPORATION 4B
MEMORANDUM
From: Shannon DePrater Date: 9-15-2008
Subject: Agenda Item No.A.7
Next meeting scheduled for October 13, 2008 at 6:30 p.m.
Attachments: 1. Meeting Calendar
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Trophy Club Calendar of Events
September 2008
Sunday Monday Tuesday Wednesday Thursday Friday Saturday
1
•Town/MUD
Offices Closed
2
•Bid Opening
•Commissioner's
Replay
•Parks & Rec
3
•Warning Siren
Testing
•MUD 2
4
•P & Z 5 6
7 8
•Commissioner's
Replay
•Town Council
9
•MUD 1
•Replay -
CANCELLED
•Tree Board
10
•Joint Regional
Meeting
11
•Citizens Police
Academy
•Council Replay
•Master District
12
•Council Replay 13
•Bicycle Rally
•Council Replay
14 15
•EDC B
•Commissioner's
Replay
•Town Council
16
•Council Replay
•Public Meeting
•What's Your
Number?
17
•Council Replay 18
•Citizens Police
Academy
•Coun l Replayci
•P & Z
19
•Master District
Replay
20
•3 Clean Event
•Master District
Replay
21
•Master District
Replay
22
•Commissioner's
Replay
•EDC A
•Town Council
23
•ZBA
•Council Replay
•Citizens Police
Academy
24 25
•Citizens Police
Academy
•Council Replay
26
•Council Replay 27
•Safety Fair
•Council Replay
28
•Faith in Action 29
•You Can Paint, I
Promise
•Commissioner's
Replay
30
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ECONOMIC DEVELOPMENT CORPORATION 4B
MEMORANDUM
From: Shannon DePrater Date: 9-15-2008
Subject: Agenda Item No.A.8
Strategic Planning Discussion
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ECONOMIC DEVELOPMENT CORPORATION 4B
MEMORANDUM
From: Shannon DePrater Date: 9-15-2008
Subject: Agenda Item No. A.9
Adjourn.
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