Agenda Packet EDC 4B 08/10/2009Economic Development Corporation 4B
(EDC 4B)
Trophy Club Entities
Meeting Agenda
100 Municipal Drive
Trophy Club, Texas 76262
Svore Municipal Building Boardroom6:30 PMMonday, August 10, 2009
Call To Order and announce a quorum.
PUBLIC HEARING
09-305-T On July 13, 2009 and August 10, 2009, at 6:30 p.m. there will be a Public Hearing of
the Economic Development Corporation 4B of the Town of Trophy Club, Texas, at the
Svore Municipal Building, 100 Municipal Drive, Trophy Club, Texas, 76262, for the
purpose of considering the expenditure of funds for the fiscal year 2009-2010 budget.
There is a sixty (60) day period that begins June 10, 2009; the date of the public notice
of the proposed project(s), during which the public may submit a petition with any
objections to the project(s). Please contact Deputy Town Secretary, Shannon DePrater,
concerning any questions at 682-831-4605.
REGULAR SESSION
09-306-T Discuss and take appropriate action to forward FY09/10 Budget to Town Council for
approval.
2009-2010 Projected Budget.pdfAttachments:
09-300-T Discuss and take appropriate action regarding the September Board meeting.
09-308-T Discuss and take appropriate action regarding the November ICSC Texas Conference.
09-307-T Staff Updates:
a. Catalyst Commercial
b. Design Charrette & GSBS
09-301-T Discuss and take appropriate action to approve the July 13, 2009 Regular Session
Minutes.
July 13 2009 Minutes.pdfAttachments:
09-302-T Discuss and take appropriate action to approve the July 2009 Financials.
June 2009 EDC 4B Financial Statements.pdfAttachments:
Adjourn
EDC 4B 1 of 23 Meeting Date: August 10, 2009
August 10, 2009Economic Development
Corporation 4B (EDC 4B)
Meeting Agenda
*THE BOARD MAY CONVENE INTO EXECUTIVE SESSION TO DISCUSS POSTED
ITEMS AS ALLOWED BY THE TEXAS OPEN MEETINGS ACT, TEXAS LOCAL
GOVERNMENT CODE 551.071.
Notice is hereby given that a quorum of the Town Council may be in attendance at
this meeting.
CERTIFICATION
I certify that the above notice was posted on the front window of the Svore Municipal
Building, 100 Municipal Drive, Trophy Club, Texas, on Friday, August 7, 2009 by 5:00
P.M. in accordance with Chapter 551, Texas Government Code.
___________________________
Shannon DePrater
Deputy Town Secretary / RMO
If you plan to attend this public meeting and have a disability that requires special
needs, please contact the Town Secretary’s Office at 682-831-4600, 48 hours in
advance and reasonable accommodations will be made to assist you.
I certify that the attached notice and agenda of items to be considered by this Board
was removed by me from the front window of the Svore Municipal Building, 100
Municipal Drive, Trophy Club, Texas, on the __________ day of
______________________, 2009
________________________________, Title: ___________________________
EDC 4B 2 of 23 Meeting Date: August 10, 2009
100 Municipal Drive
Trophy Club, TX 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:109-305-T Name:
Status:Type:Agenda Item Public Hearing
File created:In control:8/5/2009 Economic Development Corporation 4B (EDC 4B)
On agenda:Final action:8/10/2009
Title:On July 13, 2009 and August 10, 2009, at 6:30 p.m. there will be a Public Hearing of the Economic
Development Corporation 4B of the Town of Trophy Club, Texas, at the Svore Municipal Building, 100
Municipal Drive, Trophy Club, Texas, 76262, for the purpose of considering the expenditure of funds
for the fiscal year 2009-2010 budget. There is a sixty (60) day period that begins June 10, 2009; the
date of the public notice of the proposed project(s), during which the public may submit a petition with
any objections to the project(s). Please contact Deputy Town Secretary, Shannon DePrater,
concerning any questions at 682-831-4605.
Attachments:
Action ByDate Action ResultVer.
EDC 4B 3 of 23 Meeting Date: August 10, 2009
109-305-T Version:File #:
Title
On July 13, 2009 and August 10, 2009, at 6:30 p.m. there will be a Public Hearing of the Economic Development
Corporation 4B of the Town of Trophy Club, Texas, at the Svore Municipal Building, 100 Municipal Drive, Trophy Club,
Texas, 76262, for the purpose of considering the expenditure of funds for the fiscal year 2009-2010 budget. There is a
sixty (60) day period that begins June 10, 2009; the date of the public notice of the proposed project(s), during which the
public may submit a petition with any objections to the project(s). Please contact Deputy Town Secretary, Shannon
DePrater, concerning any questions at 682-831-4605.
EDC 4B 4 of 23 Meeting Date: August 10, 2009
100 Municipal Drive
Trophy Club, TX 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:109-306-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:8/5/2009 Economic Development Corporation 4B (EDC 4B)
On agenda:Final action:8/10/2009
Title:Discuss and take appropriate action to forward FY09/10 Budget to Town Council for approval.
Attachments:2009-2010 Projected Budget.pdf
Action ByDate Action ResultVer.
EDC 4B 5 of 23 Meeting Date: August 10, 2009
109-306-T Version:File #:
Title
Discuss and take appropriate action to forward FY09/10 Budget to Town Council for approval.
Body
The Board will need to take final action to adopt the FY09/10 Budget. There have been no changes to the budget
document since the July meeting.
EDC 4B 6 of 23 Meeting Date: August 10, 2009
ECONOMIC DEVELOPMENT CORPORATION 4B FUND
113-000
113-030
ACCOUNT 2008-09 FY2009 2009-10
NUMBER DESCRIPTION ADOPTED PROJECTIONS BUDGET
REVENUES
40030 Sales Tax - General 125,572 122,595 126,273
49010 Interest Income 5,000 2,000 2,000
TOTAL REVENUES 130,572$ 124,595$ 128,273$
EXPENSES
60066 Publications/Books/Subscriptions 100 - -
60070 Dues & Memberships - 100 300
ICSC Membership - 3
60080 Schools & Training 1,400 735 2,300
Basic ED Course - ATM 700
Sales Tax Seminar - 4 600
ISCS - San Antonio 1,000
60100 Travel & Per Diem 3,000 1,739 7,850
Basic ED Course - ATM 1,250
Sales Tax Seminar - 4 2,000
ISCS - San Antonio 4,600
60125 Advertising 8,373 7,917 8,150
Dallas Business Journal 7,400
Chamber Membership Directory 750
60245 Miscellaneous Expenses 5,000 100 10,100
Marketing Collateral and other non
specific development related
expenses 10,000
ED Website Hosting 100
60315 EDC Projects 54,571 48,191 37,645
Strategic Plan Development 10,000
Architectual and Design Process 10,000
Merchandising Plan 10,000
Market and Financial Research 7,645
60335 Intergov Trans Out (GF I&S)26,362 26,362 26,362
Pool Bond Payment
60355 Intergov Trans Out (GF)25,566 20,000 25,566
65085 Office Supplies 200 - -
65105 Printing 6,000 - -
Existing Business Stimulus Project 10,000
TOTAL EXPENSES 130,572$ 105,144$ 128,273$
EDC 4B 7 of 23 Meeting Date: August 10, 2009
100 Municipal Drive
Trophy Club, TX 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:109-300-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:8/5/2009 Economic Development Corporation 4B (EDC 4B)
On agenda:Final action:8/10/2009
Title:Discuss and take appropriate action regarding the September Board meeting.
Attachments:
Action ByDate Action ResultVer.
EDC 4B 8 of 23 Meeting Date: August 10, 2009
109-300-T Version:File #:
Title
Discuss and take appropriate action regarding the September Board meeting.
Body
Due to the Labor Day holiday, Town Council has moved the first regular Council meeting to September 14. The Board
will need to meet in the Public Services Conference Room. However, Assistant Town Manager Seidel will be out of town
that day, and it is staff's recommendation to hold a meeting with the only Board agenda item to hold EDC-4B Board
candidate interviews. Deputy Town Secretary, Shannon DePrater will be able to assist the Board and complete her usual
duties.
EDC 4B 9 of 23 Meeting Date: August 10, 2009
100 Municipal Drive
Trophy Club, TX 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:109-308-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:8/5/2009 Economic Development Corporation 4B (EDC 4B)
On agenda:Final action:8/10/2009
Title:Discuss and take appropriate action regarding the November ICSC Texas Conference.
Attachments:
Action ByDate Action ResultVer.
EDC 4B 10 of 23 Meeting Date: August 10, 2009
109-308-T Version:File #:
Title
Discuss and take appropriate action regarding the November ICSC Texas Conference.
Body
Staff has made hotel reservations for four EDC-4B members to attend the ICSC Texas Deal Making Conference in San
Antonio held November 2 - 4. Staff needs direction on which Board members will represent the Town in San Antonio, and
staff will secure registrations.
Staff will also work with Jason Claunch, Catalyst Commercial and other individuals to prepare marketing materials as well
as try to set meetings with potential restaurant/retail representatives.
EDC 4B 11 of 23 Meeting Date: August 10, 2009
100 Municipal Drive
Trophy Club, TX 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:109-307-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:8/5/2009 Economic Development Corporation 4B (EDC 4B)
On agenda:Final action:8/10/2009
Title:Staff Updates:
a. Catalyst Commercial
b. Design Charrette & GSBS
Attachments:
Action ByDate Action ResultVer.
EDC 4B 12 of 23 Meeting Date: August 10, 2009
109-307-T Version:File #:
Title
Staff Updates:
a. Catalyst Commercial
b. Design Charrette & GSBS
EDC 4B 13 of 23 Meeting Date: August 10, 2009
100 Municipal Drive
Trophy Club, TX 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:109-301-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:8/5/2009 Economic Development Corporation 4B (EDC 4B)
On agenda:Final action:8/10/2009
Title:Discuss and take appropriate action to approve the July 13, 2009 Regular Session Minutes.
Attachments:July 13 2009 Minutes.pdf
Action ByDate Action ResultVer.
EDC 4B 14 of 23 Meeting Date: August 10, 2009
109-301-T Version:File #:
Title
Discuss and take appropriate action to approve the July 13, 2009 Regular Session Minutes.
EDC 4B 15 of 23 Meeting Date: August 10, 2009
MINUTES OF REGULAR SESSION FOR THE
ECONOMIC DEVELOPMENT CORPORATION 4B BOARD
LOCATION: 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS
Monday, July 13, 2009
6:30 PM
STATE OF TEXAS
COUNTY OF DENTON
The Economic Development Corporation 4B of the Town of Trophy Club, Texas, met in Regular
Session on July 13, 2009. The meeting was held within the boundaries of the Town and was
open to the public.
EDC 4B DIRECTORS PRESENT:
James Hicks President
Dave Glaser Vice President
Larry E. Crosser Treasurer
Damian Olthoff Secretary
Dan Bishop Director
Zachary Jeffery Director arrived at 6:41 p.m.
Rebecca Shuman Director
Glenn Strother EDC 4B Council Liaison arrived at 7:23 p.m.
STAFF AND GUEST(S) PRESENT:
Stephen Seidel Assistant Town Manager
Shannon DePrater Deputy Town Secretary
Connie White Mayor
Marty Wieder GSBS Architects
Sam Jones GSBS Architects
Jason Claunch Catalyst Commercial
Dan Quinto Roaring Brook Development Company
Jim Budarf MUD Director
Call to order and announce a quorum.
President Hicks, noting a quorum of EDC 4B, called the regular session to order at 6:32 p.m.
President Hicks called the Public Hearing at 6:32 p.m.
PUBLIC HEARING
1. On July 13, 2009 and August 10, 2009, at 6:30 p.m. there will be a Public Hearing of
the Economic Development Corporation 4B of the Town of Trophy Club, Texas, at
the Svore Municipal Building, 100 Municipal Drive, Trophy Club, Texas, 76262, for
the purpose of considering the expenditure of funds for the fiscal year 2009-2010
budget. There is a sixty (60) day period that begins June 10, 2009; the date of the
public notice of the proposed project(s), during which the public may submit a
petition with any objections to the project(s). Please contact Deputy Town
Secretary, Shannon DePrater, concerning any questions at 682-831-4605.
Public Hearing extended to the August 10, 2009 Regular Session meeting at 6:32 p.m.
EDC 4B 16 of 23 Meeting Date: August 10, 2009
REGULAR SESSION
2. Discuss and take appropriate action regarding GSBS Architects, including the
Design Charrette Project.
Assistant Town Manager Stephen Seidel introduced Sam Jones and Marty Wieder from GSBS
Architects. Seidel shared that Marty Wieder has taken a position with a local municipality and
will be leaving GSBS in August. Seidel and Wieder have discussed the transition that will be
coming with Wieder leaving GSBS and how this will affect the design charrette.
Wieder introduced Sam Jones, GSBS Architects and Dan Quinto, Roaring Brook Development.
Dan Quinto shared his background with the Board and mentioned he is looking forward with
working with the Board.
Sam Jones emphasized that the Board will not notice any hiccup in the transition of Wieder
leaving. The lines of communication have been very open with Seidel and will continue to stay
open.
3. Discuss and take appropriate action regarding meeting with Catalyst Commercial.
President Hicks introduced Jason Claunch from Catalyst Commercial and shared that he,
Directors Crosser, Olthoff, Council member Strother and Assistant Town Manager Seidel met
with Claunch last week as one of the Board’s initiatives set at the June 8, 2009 Regular
Session.
Claunch introduced himself and gave a brief background of Catalyst Commercial and what they
can do for the Board. Claunch then explained how Catalyst can help the Board obtain their goal
of bringing and retaining businesses to Trophy Club.
Claunch addressed questions from the Board.
Director Shuman stated that this proposal needs more discussion, maybe tie in with the goals
and objectives of the Town.
Claunch and the Board brainstormed if focusing on The Regency Center would aid or hurt future
goals.
The Board took a five minute recessing, reconvening at 8:03 p.m.
4. Discuss and take appropriate action regarding FY10 EDC 4B Budget.
Stephen Seidel introduced this agenda item. The Board will adopt the FY10 Budget at the
August meeting.
Seidel explained each budget line item to the Board.
The budget will be brought back at the August 10, 2009 meeting.
No action taken
The Board moved back to Item 3. Catalyst Commercial.
Discussion ensued regarding Catalyst Commercial. President Hicks called an end to the
discussion and asked for a motion.
EDC 4B 17 of 23 Meeting Date: August 10, 2009
Director Shuman asked for the numbers one more time; Seidel explained the budget line items
available in FY09 and recapped FY10’s proposed budget.
Director Glaser moved to approve the proposal with Catalyst Commercial in the amount of
$32,385, which includes the Total Merchandising Plan and four months of Tenant Procurement
and Recruiting. Director Crosser seconded. Motion carried unanimously.
Director Glaser asked that Seidel and Claunch work on a document that highlights why working
with Catalyst Commercial moves the Board to the second step after Buxton.
The Board asked that this item be forwarded to Council.
5. Discuss and take appropriate action to approve the June 8, 2009 Regular Session
Minutes.
Director Crosser moved to approve the June 8, 2009 Regular Session Minutes as presented.
Director Glaser seconded; motion carried unanimously.
6. Discuss and take appropriate action to approve the May 2009 Financials.
Director Crosser updated the board on its current financial status.
Director Crosser asked that the pool bond payment be listed as an obligation on future
financials.
Director Crosser moved to approve all financials as presented. Director Glaser seconded;
motion carried unanimously.
7. Set next meeting date of Monday, August 10, 2009.
The next meeting of the Economic Development Corporation 4B Board will be Monday, August
10, 2009 at 6:30 p.m.
8. Items for Future Agendas:
a. Economic Development Training Classes
b. Ben Hogan Golf Tournament
c. Ron Holifield to help with creation of roles and responsibilities of Directors
Director Shuman asked for an ISCS discussion be placed on the next agenda regarding who is
going to attend and marketing materials. President Hicks asked the Board to brainstorm
marketing materials ideas.
Director Shuman asked about the possibility of working with Byron Nelson High School to host a
UIL Competition.
Adjourn
Director Glaser moved to adjourn at 9:43 p.m. Director Olthoff seconded; motion carried.
______________________________ _______________________________
James Hicks, President Damian Olthoff, Secretary
EDC 4B 18 of 23 Meeting Date: August 10, 2009
100 Municipal Drive
Trophy Club, TX 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:109-302-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:8/5/2009 Economic Development Corporation 4B (EDC 4B)
On agenda:Final action:8/10/2009
Title:Discuss and take appropriate action to approve the July 2009 Financials.
Attachments:June 2009 EDC 4B Financial Statements.pdf
Action ByDate Action ResultVer.
EDC 4B 19 of 23 Meeting Date: August 10, 2009
109-302-T Version:File #:
Title
Discuss and take appropriate action to approve the July 2009 Financials.
EDC 4B 20 of 23 Meeting Date: August 10, 2009
EDC 4B 21 of 23 Meeting Date: August 10, 2009
EDC 4B 22 of 23 Meeting Date: August 10, 2009
EDC 4B 23 of 23 Meeting Date: August 10, 2009