Agenda Packet EDC 4B 03/01/2010Economic Development Corporation 4B
(EDC 4B)
Trophy Club Entities
Meeting Agenda
100 Municipal Drive
Trophy Club, Texas 76262
Public Services Conference Room6:30 PMMonday, March 1, 2010
Call To Order and announce a quorum.
REGULAR SESSION
1.2010-118-T Presentation by Director Adam Adams regarding Trophy Club Parks and Recreation
projects and activities.
TC Park Summary.pdfAttachments:
2.2010-120-T Discuss and take appropriate action regarding Town Audit expense in the amount of
$5000.
3.2010-121-T Discuss and take appropriate action regarding the 2010 ICSC Conference.
4.2010-122-T Receive Council update from Mayor Pro Tem Strother; discussion of same.
5.2010-123-T Receive Commercial Property update including current projects; discussion of same.
6.2010-124-T Discuss and take appropriate action regarding the approval of the February 2, 2010
Regular Session Minutes.
February 8 2010 Minutes.pdfAttachments:
7.2010-125-T Discuss and take appropriate action regarding the approval of the January 2010
Financials.
January 2010 Monthly Financial Reports.pdfAttachments:
8.2010-126-T Future Agenda Items.
EDC 4B Future Agenda Items.pdfAttachments:
9.2010-127-T Next meeting date: April 5, 2010
Adjourn
*THE BOARD MAY CONVENE INTO EXECUTIVE SESSION TO DISCUSS POSTED
ITEMS AS ALLOWED BY THE TEXAS OPEN MEETINGS ACT, TEXAS LOCAL
GOVERNMENT CODE 551.071.
EDC 4B 1 of 29 Meeting Date: March 1, 2010
March 1, 2010Economic Development
Corporation 4B (EDC 4B)
Meeting Agenda
Notice is hereby given that a quorum of the Town Council and/or Park & Recreation
Board may be in attendance at this meeting.
CERTIFICATION
I certify that the above notice was posted on the front window of the Svore Municipal
Building, 100 Municipal Drive, Trophy Club, Texas, on Friday, February 26, 2010 by
5:00 P.M. in accordance with Chapter 551, Texas Government Code.
___________________________________
Shannon DePrater, Deputy Town Secretary
If you plan to attend this public meeting and have a disability that requires special
needs, please contact the Town Secretary’s Office at 682-831-4600, 48 hours in
advance and reasonable accommodations will be made to assist you.
I certify that the attached notice and agenda of items to be considered by this Board
was removed by me from the front window of the Svore Municipal Building, 100
Municipal Drive, Trophy Club, Texas, on the __________ day of
______________________, 2010.
________________________________, Title: ___________________________
EDC 4B 2 of 29 Meeting Date: March 1, 2010
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12010-118-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:2/24/2010 Economic Development Corporation 4B (EDC 4B)
On agenda:Final action:3/1/2010
Title:Presentation by Director Adam Adams regarding Trophy Club Parks and Recreation projects and
activities.
Attachments:TC Park Summary.pdf
Action ByDate Action ResultVer.
EDC 4B 3 of 29 Meeting Date: March 1, 2010
12010-118-T Version:File #:
Title
Presentation by Director Adam Adams regarding Trophy Club Parks and Recreation projects and activities.
EDC 4B 4 of 29 Meeting Date: March 1, 2010
Trophy Club Park Summary
In 2008 EDC4A budgeted $25,000 to begin a master plan for Trophy Club Park that
would allow the Town to present a revised concept plan to the Army Corp of Engineers.
During this process the citizens of Trophy Club have provided input during town hall
meetings concerning the amenities they would like to see developed at this park.
We are looking into incorporating as many different uses that will generate the greatest
amount of use coupled with a revenue stream that will allow the park to remain self-
sufficient – possibly even returning a portion of those funds to the Town. We will
investigate both private and commercial enterprises in-depth as this type of project
requires concepts and designs that are needed to bring in potential investors.
Trophy Club Park continues to be the one facility the Town operates that brings people in
from outside a five mile radius. For instance at our recent Petfest we had visitors from
Allen, Plano, Frisco, Decatur, Saginaw, Keller, Grapevine, Southlake and Dallas. Petco
gave us $2,000 as they recognized the regional draw this type of event would have. We
have several other concepts that will attract visitors throughout the Metroplex. Red Bull
gave the park over $20,000 to improve the motocross which has become one of our main
attractions. The State of Texas also recognizing the uniqueness of this amenity will have
given us over $400,000 by the end of this year to develop this park.
Trophy Club Park has always had a visible and financial return on every investment
made. EDC4B’s $30,000 matching grant investment resulted in the purchase of a new
bathroom facility and helped create the infrastructure that allowed us to develop the
motorized areas into three distinct sections. The motocross section produced over
$60,000 dollars this last year with the total park revenue being $127,000 which exceeded
its revenue projections by $20,000.
We now look forward to developing Trophy Club Park into an amenity that will address
the needs of current and future Trophy Club residents as well as establishing our park as
one of the most unique recreational venues in this part of Texas.
EDC 4B 5 of 29 Meeting Date: March 1, 2010
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12010-120-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:2/24/2010 Economic Development Corporation 4B (EDC 4B)
On agenda:Final action:3/1/2010
Title:Discuss and take appropriate action regarding Town Audit expense in the amount of $5000.
Attachments:
Action ByDate Action ResultVer.
EDC 4B 6 of 29 Meeting Date: March 1, 2010
12010-120-T Version:File #:
Title
Discuss and take appropriate action regarding Town Audit expense in the amount of $5000.
Body
In order to be more financially transparent and in accordance with governmental accounting principles, the Town will now
be dividing up the audit expense to the appropriate funds. Because EDC 4B is a separate fund and requires a separate
audit within the overall Town audit, the expense will need to be paid by EDC 4B funds. The Town is doing this for all
separate non-General Fund funds.
Staff recommends Finance creating a new line item named "Audit" and transfer $5,000 from an existing line item to cover
the expense.
EDC 4B 7 of 29 Meeting Date: March 1, 2010
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12010-121-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:2/24/2010 Economic Development Corporation 4B (EDC 4B)
On agenda:Final action:3/1/2010
Title:Discuss and take appropriate action regarding the 2010 ICSC Conference.
Attachments:
Action ByDate Action ResultVer.
EDC 4B 8 of 29 Meeting Date: March 1, 2010
12010-121-T Version:File #:
Title
Discuss and take appropriate action regarding the 2010 ICSC Conference.
Body
A basic 10'x10' booth space has a member cost of $370. This price includes a company sign and pipe/drape booth. The
price does not include any type of furniture. Furniture must be ordered separately from the official expo contractor. Booth
space is reserved on a first come, first serve basis.
EDC 4B 9 of 29 Meeting Date: March 1, 2010
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12010-122-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:2/24/2010 Economic Development Corporation 4B (EDC 4B)
On agenda:Final action:3/1/2010
Title:Receive Council update from Mayor Pro Tem Strother; discussion of same.
Attachments:
Action ByDate Action ResultVer.
EDC 4B 10 of 29 Meeting Date: March 1, 2010
12010-122-T Version:File #:
Title
Receive Council update from Mayor Pro Tem Strother; discussion of same.
EDC 4B 11 of 29 Meeting Date: March 1, 2010
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12010-123-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:2/24/2010 Economic Development Corporation 4B (EDC 4B)
On agenda:Final action:3/1/2010
Title:Receive Commercial Property update including current projects; discussion of same.
Attachments:
Action ByDate Action ResultVer.
EDC 4B 12 of 29 Meeting Date: March 1, 2010
12010-123-T Version:File #:
Title
Receive Commercial Property update including current projects; discussion of same.
EDC 4B 13 of 29 Meeting Date: March 1, 2010
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12010-124-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:2/24/2010 Economic Development Corporation 4B (EDC 4B)
On agenda:Final action:3/1/2010
Title:Discuss and take appropriate action regarding the approval of the February 2, 2010 Regular Session
Minutes.
Attachments:February 8 2010 Minutes.pdf
Action ByDate Action ResultVer.
EDC 4B 14 of 29 Meeting Date: March 1, 2010
12010-124-T Version:File #:
Title
Discuss and take appropriate action regarding the approval of the February 2, 2010 Regular Session Minutes.
EDC 4B 15 of 29 Meeting Date: March 1, 2010
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Meeting Minutes
Economic Development Corporation
4B (EDC 4B)
6:30 PM Svore Municipal Building BoardroomMonday, February 8, 2010
BOARD MEMBERS:
President James Hicks, Director Dan Bishop, Director Zachary Jeffery,
Vice President Dave Glaser, Secretary/Treasurer Dean Murray, Director
Nick Sanders, and Director Rebecca Shuman
Present:7 -
STAFF AND GUEST(S) PRESENT:
Stephen Seidel, Assistant Town Manager
Shannon DePrater, Deputy Town Secretary
Glenn Strother, EDC 4B Council Liaison
Bill Rose, Council member
Call To Order and announce a quorum.
President Hicks, noting a quorum of EDC 4B, called the regular session to
order at 6:35 p.m.
REGULAR SESSION
2010-78-T1.Discuss and take appropriate action regarding EDC 4B presentation to Town Council
on April 12, 2010.
Mayor Pro Tem Strother relayed that the Council has questions regarding the Board’s
activities, including what is EDC 4B doing, where is it spending its money and what is
the rate of return.
President Hicks asked if a PowerPoint presentation explaining the Council’s concerns
would suffice; Mayor Pro Tem Strother said it would.
Assistant Town Manager Seidel mentioned that he and Hicks will work on a
presentation and forward to the Board for review, comments and suggestions.
This matter was Discussion only - No action taken
2010-79-T2.Discuss and take appropriate action regarding EDC 4B Rules of Procedure and Town
Council.
EDC 4B Articles of Incorporation and Bylaws.pdfAttachments:
Director Glaser asked why this item was on the agenda. Seidel explained that this
agenda item goes a step further than the previous agenda item.
Page 1Trophy Club Entities
EDC 4B 16 of 29 Meeting Date: March 1, 2010
February 8, 2010Economic Development
Corporation 4B (EDC 4B)
Meeting Minutes
Seidel mentioned to the Board that he will ask Jason Claunch from Catalyst
Commercial to be in attendance at the April 12, 2010 Council meeting.
This matter was Discussion only - No action taken
2010-80-T3.Discuss and take appropriate action regarding Regency Center holiday decorations.
Director Sanders mentioned that he wanted to begin discussion of purchasing holiday
decorations now, to make sure there is enough time to discuss, approve and
purchase items for the next holiday season, depending on Regency Center’s
decision.
Director Shuman asked what the goal of this agenda item is. Director Sanders said to
promote visitation of the shopping center.
Director Shuman asked what the decorations would cost the Board.
Director Shuman suggested beautifying the lot for the many car wash events by
erecting a sign monument that would allow switching out signs for each organization
and adding benches.
Director Murray shared creating a lighting event of different displays of neighboring
clubs and organizations would aid visitation in the shopping center.
Director Sanders moved to instruct Seidel to move forward with discussions
with Regency Center and report back. Director Murray seconded. The motion
CARRIED by the following vote:
Aye:President Hicks, Director Bishop, Director Jeffery, Vice President Glaser,
Secretary/Treasurer Murray, Director Sanders, and Director Shuman
7 -
2010-81-T4.Discuss and take appropriate action regarding a branding initiative.
Director Shuman shared that the new home centers are prominently displaying the
Clock Tower in their brochures. Shuman believes that now is the time for the Town
to take a branding initiative.
Director Bishop believes that the Council should be doing the Branding, not EDC 4B.
Director Sanders mentioned that branding should be a topic in the presentation to
Council.
Seidel mentioned adding Branding as a topic in the presentation to ask Council if they
would like the Board to move forward and/or help fund it.
Director Sanders moved to continue discussion/investigation of Branding and
to present the concept and need of Branding in the presentation to Council
and seek Council direction. Director Shuman seconded. The motion CARRIED
by the following vote:
Aye:President Hicks, Director Bishop, Director Jeffery, Vice President Glaser,
Secretary/Treasurer Murray, Director Sanders, and Director Shuman
7 -
2010-82-T5.Discuss and take appropriate action regarding EDC 4B Meeting Dates for March,
April and May 2010.
Calendar.pdfAttachments:
Page 2Trophy Club Entities
EDC 4B 17 of 29 Meeting Date: March 1, 2010
February 8, 2010Economic Development
Corporation 4B (EDC 4B)
Meeting Minutes
Seidel shared that Council has moved their meeting dates for March and April and
gave the Board options of either meeting on their regularly scheduled date in the
Public Services Conference Room or moving to another date.
Director Shuman moved to reschedule the EDC 4B Board meetings to March 1
and April 5, 2010. Director Sanders seconded. The motion CARRIED by the
following vote:
Aye:President Hicks, Director Bishop, Director Jeffery, Vice President Glaser,
Secretary/Treasurer Murray, Director Sanders, and Director Shuman
7 -
2010-84-T6.Discuss and take appropriate action regarding the 2010 ICSC Conference.
Seidel is waiting on the costs of hosting a booth and will forward the information to
the Board when he receives the information, hopefully this week.
This matter was Discussion only - No action taken
2010-83-T7.Receive Council update from Mayor Pro Tem Strother; discussion of same.
Mayor Pro Tem Strother updated the Board on the Council’s meetings, discussions
and actions and answered questions from the Board.
This matter was Discussion only - No action taken
2010-85-T8.Receive Commercial Property update including current projects; discussion of same.
Seidel updated the Board regarding:
Regency Center - had discussions with potential tenants for the Regency Center and
trying to schedule site visits.
26 Acre Tract - Dan Quinto and Sam Jones submitted a redline version of Beck’s
submission and is waiting on Beck’s response.
Property at Trophy Club Drive and Bobcat Blvd – had a positive and productive
meeting with owners, they are open to some ideas for use of property and building
placement, and will be reworking building layout.
This matter was Discussion only - No action taken
2010-86-T9.Discuss and take appropriate action to approve December 2009 Financials.
December 2009 Monthly Financial Statements.pdfAttachments:
Director Sanders moved to approve the December 2009 Financials as
presented. Director Murray seconded. The motion CARRIED by the following
vote:
Aye:President Hicks, Director Bishop, Director Jeffery, Vice President Glaser,
Secretary/Treasurer Murray, Director Sanders, and Director Shuman
7 -
2010-87-T10.Discuss and take appropriate action to approve the January 11, 2010 Regular
Session Minutes.
January 11 2010 Minutes.pdfAttachments:
Page 3Trophy Club Entities
EDC 4B 18 of 29 Meeting Date: March 1, 2010
February 8, 2010Economic Development
Corporation 4B (EDC 4B)
Meeting Minutes
Director Shuman moved to approve the February 8, 2010 Regular Session
Minutes as presented. Director Sanders seconded. The motion CARRIED by
the following vote:
Aye:President Hicks, Director Bishop, Director Jeffery, Vice President Glaser,
Secretary/Treasurer Murray, Director Sanders, and Director Shuman
7 -
2010-88-T11.Future Agenda Items.
EDC 4B Future Agenda Items.pdfAttachments:
• Director Sanders – discuss any potential use of funds as related to the Town’s
25th anniversary
• Director Sanders – discuss Board involvement with the Chamber and their
programs
• Director Glaser – asked for a presentation by Adam Adams regarding the Park
Bond Projects, including a Trophy Club Park update to be on the March 1 meeting.
• Seidel clarified the training requirements for the EDC 4B Board; Director Shuman
asked to leave this item on the list.
This matter was Discussion only - No action taken
Adjourn
A motion was made by Director Shuman, seconded by Director Bishop, that
this meeting be Adjourned. The motion CARRIED by the following vote:
Aye:President Hicks, Director Bishop, Director Jeffery, Vice President Glaser,
Secretary/Treasurer Murray, Director Sanders, and Director Shuman
7 -
Meeting adjourned at 8:08 p.m.
______________________________
James Hicks, President
______________________________
Dean Murray, Treasurer/Secretary
Page 4Trophy Club Entities
EDC 4B 19 of 29 Meeting Date: March 1, 2010
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12010-125-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:2/24/2010 Economic Development Corporation 4B (EDC 4B)
On agenda:Final action:3/1/2010
Title:Discuss and take appropriate action regarding the approval of the January 2010 Financials.
Attachments:January 2010 Monthly Financial Reports.pdf
Action ByDate Action ResultVer.
EDC 4B 20 of 29 Meeting Date: March 1, 2010
12010-125-T Version:File #:
Title
Discuss and take appropriate action regarding the approval of the January 2010 Financials.
EDC 4B 21 of 29 Meeting Date: March 1, 2010
EDC 4B 22 of 29 Meeting Date: March 1, 2010
EDC 4B 23 of 29 Meeting Date: March 1, 2010
EDC 4B 24 of 29 Meeting Date: March 1, 2010
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12010-126-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:2/24/2010 Economic Development Corporation 4B (EDC 4B)
On agenda:Final action:3/1/2010
Title:Future Agenda Items.
Attachments:EDC 4B Future Agenda Items.pdf
Action ByDate Action ResultVer.
EDC 4B 25 of 29 Meeting Date: March 1, 2010
12010-126-T Version:File #:
Title
Future Agenda Items.
EDC 4B 26 of 29 Meeting Date: March 1, 2010
EDC 4B Future Agenda Items
1. TxDOT Signage and Costs
2. “President’s Council”
3. Clock Tower and Maintenance
4. Current tax revenue/generation and some sort of event, such as a Taste of Addison
type of event that EDC 4B could work with the Parks & Rec Board
5. Possible economic development incentives/projects such as a scene of lights
through a pathway – go to churches, community groups, etc,
6. P&Z Development Process Workshop
7. Training for Directors
8. Discuss any potential use of funds as related to the Town’s 25th anniversary
9. Discuss Boards involvement with the Chamber and their programs
Last Updated: January 4, 2010
EDC 4B 27 of 29 Meeting Date: March 1, 2010
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12010-127-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:2/24/2010 Economic Development Corporation 4B (EDC 4B)
On agenda:Final action:3/1/2010
Title:Next meeting date: April 5, 2010
Attachments:
Action ByDate Action ResultVer.
EDC 4B 28 of 29 Meeting Date: March 1, 2010
12010-127-T Version:File #:
Title
Next meeting date: April 5, 2010
EDC 4B 29 of 29 Meeting Date: March 1, 2010