Agenda Packet EDC 4B 03/14/2011Economic Development Corporation 4B
(EDC 4B)
Trophy Club Entities
Meeting Agenda
100 Municipal Drive
Trophy Club, Texas 76262
Svore Municipal Building Boardroom6:30 PMMonday, March 14, 2011
Call To Order and announce a quorum.
Citizen Presentation
Citizens are allowed three (3) minutes to address the Board regarding an item over
which the Board has policy or oversight authority as provided by Texas law, the ethics
order, or other policy order.
REGULAR SESSION
1.2011-122-T Assistant Town Manager Seidel to introduce Public Information Officer/Marketing
Manager April Reiling.
2.2011-123-T Receive Park Bond Project Overview and Presentation from Parks & Recreation
Director Adam Adams; discussion of same.
3.2011-124-T Discuss and take appropriate action regarding a Rebranding / Marketing plan.
4.2011-125-T Discuss and take appropriate action regarding Director training:
- 2011 Economic Development Sales Tax Workshop - June 24, 2011 - Mesquite, Texas
5.2011-126-T Discuss and take appropriate action regarding the Dallas Economic Development
Guide Ad Invoice.
6.2011-127-T Discuss and take appropriate action regarding Management duties and powers.
7.2011-128-T Receive an Update from the Creating an Economic Development Plan for your
Community Webinar attendees; discussion of same.
8.2011-129-T Receive Commercial Property update including current projects; discussion of same.
9.2011-130-T Receive update on the Coupon Book Project.
10.2011-131-T Receive Council update from Council Member Strother; discussion of same.
11.2011-132-T Discuss and take appropriate action regarding the approval of the January 24, 2011
Regular Session Meeting Minutes.
January 24 2011 Minutes.pdfAttachments:
EDC 4B 1 of 34 Meeting Date: March 14, 2011
March 14, 2011Economic Development
Corporation 4B (EDC 4B)
Meeting Agenda
12.2011-133-T Discuss and take appropriate action regarding the Monthly Financials Dated November
2010.
EDC B November 2010 Monthly Financial Statements.pdfAttachments:
13.2011-134-T Discuss and take appropriate action regarding the Monthly Financials Dated December
2010.
EDC B December 2010 Monthly Financial Statements.pdfAttachments:
14.2011-135-T Discuss and take appropriate action regarding the Monthly Financials Dated January
2011.
EDC B January 2011 Monthly Financial Statements.pdfAttachments:
15.2011-136-T Future Agenda Items.
EDC 4B Future Agenda Items.pdfAttachments:
16.2011-137-T Next meeting date: April 11, 2011.
EXECUTIVE SESSION
17.2011-138-T Pursuant to Texas Government Code, Annotated, Subchapter 551, Section 551.087
Deliberation Regarding Economic Development Negotiations, the Board will enter into
executive session to discuss the following:
- The offer of financial or other incentives to a business prospect that the Town seeks to
have locate within the territory of the Town.
RECONVENE INTO REGULAR SESSION
18.2011-139-T Consider and take appropriate action regarding the Executive Session.
Adjourn
*THE BOARD MAY CONVENE INTO EXECUTIVE SESSION TO DISCUSS POSTED
ITEMS AS ALLOWED BY THE TEXAS OPEN MEETINGS ACT, TEXAS LOCAL
GOVERNMENT CODE 551.071.
Notice is hereby given that a quorum of the Town Council may be in attendance at
this meeting.
EDC 4B 2 of 34 Meeting Date: March 14, 2011
March 14, 2011Economic Development
Corporation 4B (EDC 4B)
Meeting Agenda
CERTIFICATION
I certify that the above notice was posted on the front window of the Svore Municipal
Building, 100 Municipal Drive, Trophy Club, Texas, on Thursday, March 10, 2011 by
7:00 P.M. in accordance with Chapter 551, Texas Government Code.
_________________________________
Shannon DePrater, Town Secretary
If you plan to attend this public meeting and have a disability that requires special
needs, please contact the Town Secretary’s Office at 682-831-4600, 48 hours in
advance and reasonable accommodations will be made to assist you.
I certify that the attached notice and agenda of items to be considered by this Board
was removed by me from the front window of the Svore Municipal Building, 100
Municipal Drive, Trophy Club, Texas, on the __________ day of
______________________, 2011.
________________________________, Title: ___________________________
EDC 4B 3 of 34 Meeting Date: March 14, 2011
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12011-122-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:3/10/2011 Economic Development Corporation 4B (EDC 4B)
On agenda:Final action:3/14/2011
Title:Assistant Town Manager Seidel to introduce Public Information Officer/Marketing Manager April
Reiling.
Attachments:
Action ByDate Action ResultVer.
Title
Assistant Town Manager Seidel to introduce Public Information Officer/Marketing Manager April Reiling.
EDC 4B 4 of 34 Meeting Date: March 14, 2011
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12011-123-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:3/10/2011 Economic Development Corporation 4B (EDC 4B)
On agenda:Final action:3/14/2011
Title:Receive Park Bond Project Overview and Presentation from Parks & Recreation Director Adam
Adams; discussion of same.
Attachments:
Action ByDate Action ResultVer.
Title
Receive Park Bond Project Overview and Presentation from Parks & Recreation Director Adam Adams; discussion of
same.
EDC 4B 5 of 34 Meeting Date: March 14, 2011
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12011-124-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:3/10/2011 Economic Development Corporation 4B (EDC 4B)
On agenda:Final action:3/14/2011
Title:Discuss and take appropriate action regarding a Rebranding / Marketing plan.
Attachments:
Action ByDate Action ResultVer.
Title
Discuss and take appropriate action regarding a Rebranding / Marketing plan.
EDC 4B 6 of 34 Meeting Date: March 14, 2011
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12011-125-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:3/10/2011 Economic Development Corporation 4B (EDC 4B)
On agenda:Final action:3/14/2011
Title:Discuss and take appropriate action regarding Director training:
- 2011 Economic Development Sales Tax Workshop - June 24, 2011 - Mesquite, Texas
Attachments:
Action ByDate Action ResultVer.
Title
Discuss and take appropriate action regarding Director training:
- 2011 Economic Development Sales Tax Workshop - June 24, 2011 - Mesquite, Texas
EDC 4B 7 of 34 Meeting Date: March 14, 2011
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12011-126-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:3/10/2011 Economic Development Corporation 4B (EDC 4B)
On agenda:Final action:3/14/2011
Title:Discuss and take appropriate action regarding the Dallas Economic Development Guide Ad Invoice.
Attachments:
Action ByDate Action ResultVer.
Title
Discuss and take appropriate action regarding the Dallas Economic Development Guide Ad Invoice.
EDC 4B 8 of 34 Meeting Date: March 14, 2011
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12011-127-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:3/10/2011 Economic Development Corporation 4B (EDC 4B)
On agenda:Final action:3/14/2011
Title:Discuss and take appropriate action regarding Management duties and powers.
Attachments:
Action ByDate Action ResultVer.
Title
Discuss and take appropriate action regarding Management duties and powers.
EDC 4B 9 of 34 Meeting Date: March 14, 2011
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12011-128-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:3/10/2011 Economic Development Corporation 4B (EDC 4B)
On agenda:Final action:3/14/2011
Title:Receive an Update from the Creating an Economic Development Plan for your Community Webinar
attendees; discussion of same.
Attachments:
Action ByDate Action ResultVer.
Title
Receive an Update from the Creating an Economic Development Plan for your Community Webinar attendees;
discussion of same.
EDC 4B 10 of 34 Meeting Date: March 14, 2011
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12011-129-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:3/10/2011 Economic Development Corporation 4B (EDC 4B)
On agenda:Final action:3/14/2011
Title:Receive Commercial Property update including current projects; discussion of same.
Attachments:
Action ByDate Action ResultVer.
Title
Receive Commercial Property update including current projects; discussion of same.
EDC 4B 11 of 34 Meeting Date: March 14, 2011
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12011-130-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:3/10/2011 Economic Development Corporation 4B (EDC 4B)
On agenda:Final action:3/14/2011
Title:Receive update on the Coupon Book Project.
Attachments:
Action ByDate Action ResultVer.
Title
Receive update on the Coupon Book Project.
EDC 4B 12 of 34 Meeting Date: March 14, 2011
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12011-131-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:3/10/2011 Economic Development Corporation 4B (EDC 4B)
On agenda:Final action:3/14/2011
Title:Receive Council update from Council Member Strother; discussion of same.
Attachments:
Action ByDate Action ResultVer.
Title
Receive Council update from Council Member Strother; discussion of same.
EDC 4B 13 of 34 Meeting Date: March 14, 2011
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12011-132-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:3/10/2011 Economic Development Corporation 4B (EDC 4B)
On agenda:Final action:3/14/2011
Title:Discuss and take appropriate action regarding the approval of the January 24, 2011 Regular Session
Meeting Minutes.
Attachments:January 24 2011 Minutes.pdf
Action ByDate Action ResultVer.
Title
Discuss and take appropriate action regarding the approval of the January 24, 2011 Regular Session Meeting Minutes.
EDC 4B 14 of 34 Meeting Date: March 14, 2011
MINUTES OF REGULAR SESSION FOR THE
ECONOMIC DEVELOPMENT CORPORATION 4B BOARD
LOCATION: 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS
Monday, January 24, 2011
6:30 PM
STATE OF TEXAS §
COUNTY OF DENTON §
The Economic Development Corporation 4B of the Town of Trophy Club, Texas, met in Regular
Session on January 24, 2011. The meeting was held within the boundaries of the Town and was
open to the public.
EDC 4B DIRECTORS PRESENT:
James Hicks President
Dave Glaser Vice President
Nick Sanders Director
Rebecca Shuman Director
Sean Weaver Director
EDC 4B DIRECTORS ABSENT:
Dean Murray Secretary/Treasurer
Nicole Fontayne Director
STAFF AND GUEST(S) PRESENT:
Stephen Seidel Assistant Town Manager
Shannon DePrater Town Secretary
Glenn Strother Council Member
Bill Rose Council Member
Margi Cantrell Council Member
Larry Hoover Council Member
Call to order and announce a quorum.
President Hicks, noting a quorum, called the regular session to order at 6:40 p.m.
Council member Strother announced a quorum of Town Council.
Citizen Presentations
Citizens are allowed three (3) minutes to address the Board regarding an item over which the
Board has policy or oversight authority as provided by Texas law, the ethics order, or other
policy order.
Jeanette Tiffany, 44 Cypress Court addressed the Board.
REGULAR SESSION
1. Discuss and take appropriate action regarding a partnership with the Town of
Westlake and City of Roanoke regarding contracting with SRA for a partnership to
review Hwy 114 corridor enhancements.
EDC 4B 15 of 34 Meeting Date: March 14, 2011
Assistant Town Manager Seidel addressed the Board and stated Town management met with
the Town of Westlake and the City of Roanoke. The scope of the project consists of the master
planning the beautification and enhancements along the Hwy 114 corridor. Primary design
elements include items such as retaining walls, bridge improvements, landscaping, monument
signage, and other site amenities.
Seidel asked the Board for an expenditure of $5,000 from miscellaneous expense line to fund
the Town’s portion of the corridor enhancements project.
Director Sanders motioned to approve the Scope of Services and to expense $5,000 from the
EDC 4B miscellaneous expense line; Director Glaser seconded.
Council member Strother asked for clarification that this does not tie the Town of Trophy Club
into future projects and related costs. Seidel states that this does not obligate the Town.
Motion failed 3-0; with Hicks, Glaser and Sanders voting for and Shuman abstaining.
2. Discuss and take appropriate action regarding Director training:
- TEDC January 26, 2011 Webinar - Creating an Economic Development Plan for
your Community
- 2011 Economic Development Sales Tax Workshop - June 24, 2011 - Mesquite,
Texas
President Hicks and Director Shuman will attend the TEDC January 26, 2011 Webinar and staff
will bring back the Economic Development Sales Tax Workshop at the next meeting.
3. Discuss and take appropriate action regarding registering for a booth at the 2011
Texas Deal Making ICSC Conference November 3-4, 2011 in San Antonio.
Director Sanders motioned to take appropriate action to register for a booth at the 2011 Texas
Deal Making ICSC Conference; Director Glaser seconded. Motion carried unanimously.
President Hicks recommended Community Development Director Carolyn Huggins be a part of
the conference since she did such a great job at the 2010 Conference.
4. Receive Commercial Property update including current projects; discussion of same.
Assistant Town Manager Seidel updated the board and answered questions.
5. Discuss and take appropriate action regarding the approval of the December 13, 2010
Regular Session Meeting Minutes.
Director Sanders motioned to approve the December 13, 2010 Minutes as presented; Director
Shuman seconded. Motion carried unanimously.
EDC 4B 16 of 34 Meeting Date: March 14, 2011
6. Discuss and take appropriate action regarding the Monthly Financials Dated
November 2010.
Director Shuman motioned to approve the November 2010 as presented; Director Glaser
seconded. Motion failed 3-1 with Directors Hicks, Shuman and Glaser voting for and Director
Sanders voting against.
Director Sanders made a motion to reconsider agenda item 1; Director Glaser seconded, motion
carried unanimously.
President Hicks moved back to agenda item 1 and called for a motion.
Director Sanders moved to approve of the expenditure of $5,000 from Miscellaneous Projects;
Director Glaser seconded; motion carried unanimously.
Assistant Town Manager Seidel stated he will try to schedule a presentation for the corridor
project.
7. Future Agenda Items.
Director Shuman asked that a report on the Creating an Economic Development Plan for your
Community Webinar be added to the next agenda.
Director Sanders asked for a report on cost for TxDOT signage.
Director Shuman asked for a Parks and Recreation Board update. The annual Parks and
Recreation Update to the Town Council is scheduled for February, Staff has asked that this item
be placed on the agenda in March.
8. Next meeting date: February 14, 2011.
President Hicks announced February 14, 2011 as the next meeting date.
Adjourn
Director Shuman motioned to adjourn at 7:40 p.m.; Director Sanders seconded. Motion carried
unanimously.
______________________________ _______________________________
James Hicks, President Dean Murray, Treasurer/Secretary
EDC 4B 17 of 34 Meeting Date: March 14, 2011
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12011-133-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:3/10/2011 Economic Development Corporation 4B (EDC 4B)
On agenda:Final action:3/14/2011
Title:Discuss and take appropriate action regarding the Monthly Financials Dated November 2010.
Attachments:EDC B November 2010 Monthly Financial Statements.pdf
Action ByDate Action ResultVer.
Title
Discuss and take appropriate action regarding the Monthly Financials Dated November 2010.
EDC 4B 18 of 34 Meeting Date: March 14, 2011
EDC 4B 19 of 34 Meeting Date: March 14, 2011
EDC 4B 20 of 34 Meeting Date: March 14, 2011
EDC 4B 21 of 34 Meeting Date: March 14, 2011
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12011-134-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:3/10/2011 Economic Development Corporation 4B (EDC 4B)
On agenda:Final action:3/14/2011
Title:Discuss and take appropriate action regarding the Monthly Financials Dated December 2010.
Attachments:EDC B December 2010 Monthly Financial Statements.pdf
Action ByDate Action ResultVer.
Title
Discuss and take appropriate action regarding the Monthly Financials Dated December 2010.
EDC 4B 22 of 34 Meeting Date: March 14, 2011
EDC 4B 23 of 34 Meeting Date: March 14, 2011
EDC 4B 24 of 34 Meeting Date: March 14, 2011
EDC 4B 25 of 34 Meeting Date: March 14, 2011
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12011-135-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:3/10/2011 Economic Development Corporation 4B (EDC 4B)
On agenda:Final action:3/14/2011
Title:Discuss and take appropriate action regarding the Monthly Financials Dated January 2011.
Attachments:EDC B January 2011 Monthly Financial Statements.pdf
Action ByDate Action ResultVer.
Title
Discuss and take appropriate action regarding the Monthly Financials Dated January 2011.
EDC 4B 26 of 34 Meeting Date: March 14, 2011
EDC 4B 27 of 34 Meeting Date: March 14, 2011
EDC 4B 28 of 34 Meeting Date: March 14, 2011
EDC 4B 29 of 34 Meeting Date: March 14, 2011
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12011-136-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:3/10/2011 Economic Development Corporation 4B (EDC 4B)
On agenda:Final action:3/14/2011
Title:Future Agenda Items.
Attachments:EDC 4B Future Agenda Items.pdf
Action ByDate Action ResultVer.
Title
Future Agenda Items.
EDC 4B 30 of 34 Meeting Date: March 14, 2011
EDC 4B Future Agenda Items
1. TxDOT Signage and Costs
2. Training for Directors
3. Possible economic development incentives/projects such as a scene of lights
through a pathway – go to churches, community groups, etc.
4. Discuss Board’s involvement/partnering with the Chamber and area associations
regarding both their programs and EDC 4B projects
5. Clock Tower and Maintenance
6. “President’s Council”
7. Current tax revenue/generation and some sort of event, such as a Taste of Addison
type of event that EDC 4B could work with the Parks & Rec Board
8. Beck Property Status Update
9. Strategic Workshop with Key Business Owners
10. Recognize possible key Planned Development issues and areas of improvement
and create action plan to recommend to Council
Last Updated: June 11, 2010
EDC 4B 31 of 34 Meeting Date: March 14, 2011
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12011-137-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:3/10/2011 Economic Development Corporation 4B (EDC 4B)
On agenda:Final action:3/14/2011
Title:Next meeting date: April 11, 2011.
Attachments:
Action ByDate Action ResultVer.
Title
Next meeting date: April 11, 2011.
EDC 4B 32 of 34 Meeting Date: March 14, 2011
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12011-138-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:3/10/2011 Economic Development Corporation 4B (EDC 4B)
On agenda:Final action:3/14/2011
Title:Pursuant to Texas Government Code, Annotated, Subchapter 551, Section 551.087 Deliberation
Regarding Economic Development Negotiations, the Board will enter into executive session to
discuss the following:
- The offer of financial or other incentives to a business prospect that the Town seeks to have locate
within the territory of the Town.
Attachments:
Action ByDate Action ResultVer.
Title
Pursuant to Texas Government Code, Annotated, Subchapter 551, Section 551.087 Deliberation Regarding Economic
Development Negotiations, the Board will enter into executive session to discuss the following:
- Theoffer of financial or other incentives to a business prospect that the Town seeks to have locate within the territory of
the Town.
EDC 4B 33 of 34 Meeting Date: March 14, 2011
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12011-139-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:3/10/2011 Economic Development Corporation 4B (EDC 4B)
On agenda:Final action:3/14/2011
Title:Consider and take appropriate action regarding the Executive Session.
Attachments:
Action ByDate Action ResultVer.
Title
Consider and take appropriate action regarding the Executive Session.
EDC 4B 34 of 34 Meeting Date: March 14, 2011