Agenda Packet EDC 4B 03/12/2012Trophy Club Entities 100 Municipal Drive
� 'iL Trophy Club, Texas 76262
Meeting Agenda
Economic Development Corporation 413
(EDC 413)
Monday, March 12, 2012 6:30 PM Svore Municipal Building Boardroom
Call To Order and announce a quorum.
Citizen Presentation
Citizens are allowed three (3) minutes to address the Board regarding an item over
which the Board has policy or oversight authority as provided by Texas law, the ethics
order, or other policy order.
REGULAR SESSION
1. 2012-101-T Discuss and take appropriate action regarding the appointment of a primary and
alternate board member to the Vision Trophy Club project.
Attachments: Vision Trophy Club Letter.pdf
2. 2012-102-T Update and discussion regarding Developer Luncheon.
3. 2012-103-T Update and discussion regarding Logo\Website.
4. 2012-104-T Assistant Town Manager Update:
- PD-30
- Regency
- Trophy Wood
- Commons
5. 2012-105-T Discuss and take appropriate action regarding the approval of the February 13, 2012
Regular Session meeting minutes.
Attachments: 002 February 13 2012 Minutes.pdf
6. 2012-106-T Discuss and take appropriate action regarding the approval of the following Monthly
Financials:
- January 2012
- February 2012
Attachments: January 2012 Financials.pdf
February 2012 Financials.pdf
7. 2012-107-T Future Agenda Items.
Attachments: EDC 413 Future Agenda Items.pdf
Economic Development Corporation 413 1 of 20 March 12, 2012
Economic Development Meeting Agenda March 12, 2012
Corporation 413 (EDC 46)
8. 2012-108-T Next meeting date: April 9, 2012.
Adjourn
*THE BOARD MAY CONVENE INTO EXECUTIVE SESSION TO DISCUSS POSTED
ITEMS AS ALLOWED BY THE TEXAS OPEN MEETINGS ACT, TEXAS LOCAL
GOVERNMENT CODE 551.071.
Notice is hereby given that a quorum of the Town Council may be in attendance at
this meeting.
CERTIFICATION
I certify that the above notice was posted on the front window of the Svore Municipal
Building, 100 Municipal Drive, Trophy Club, Texas, on March 9, 2012 by 5:00 P.M. in
accordance with Chapter 551, Texas Government Code.
April M. Reiling
PIO/Marketing Manager
If you plan to attend this public meeting and have a disability that requires special
needs, please contact the Town Secretary's Office at 682-831-4600, 48 hours in
advance and reasonable accommodations will be made to assist you.
I certify that the attached notice and agenda of items to be considered by this Board
was removed by me from the front window of the Svore Municipal Building, 100
Municipal Drive, Trophy Club, Texas, on the day of
, 2012.
, Title:
Economic Development Corporation 413 2 of 20 March 12, 2012
100 Municipal Drive
Trophy Club Entities Trophy Club, Texas76262
Legislation Details (With Text)
File #: 2012-101-T Version: 1 Name:
Type: Agenda Item Status: Regular Session
File created: 3/7/2012 In control: Economic Development Corporation 413 (EDC 413)
On agenda: 3/12/2012 Final action:
Title: Discuss and take appropriate action regarding the appointment of a primary and alternate board
member to the Vision Trophy Club project.
Attachments: Vision Trophy Club Letter.pdf
Date Ver. Action By Action Result
Title
Discuss and take appropriate action regarding the appointment of a primary and alternate board member to the Vision
Trophy Club project.
Economic Development Corporation 413 3 of 20 March 12, 2012
TOWN OF TROPHY CLUB
100 Municipal Drive, Trophy Club, TX 76262 • Phone 682-831-4600 • Fax 817-491-9312 • www.trophyclub.org
March 9, 2012
RE: Vision Trophy Club
Dear EDC 413 President James Hicks,
Trophy Club recently celebrated 25 years of incorporation, and the Town Council has initiated
the process to begin planning what Trophy Club will be in the next 20-30 years. Progress and
forward thinking are important for any municipality, and it is vital to understand where we are
going and how we want to get there. Establishing a long range strategic plan that guides Trophy
Club in a positive direction will help ensure that development happens deliberately, with
purpose, and maintains our community values.
The Town Council is seeking representatives from each board, committee and commission to
assist in the vision planning process and there is an organizational meeting planned for either
March 27 or 29 to learn more about this opportunity. Developing a long range strategic plan is
not a simple or short process and it requires a significant time commitment. Ultimately, our goal
is to develop a 20+ year vision for Trophy Club that the community supports.
We ask that you appoint a primary and alternate representative from the EDC 413 Board. Once a
primary and alternate are selected, please e-mail both names and contact information no later
than March 26 to visiongtrophyclub.org. If you have any questions please contact Stephen
Seidel at sseidel(&trophyclub.org. This is an exciting project, and we appreciate your help in
working toward Trophy Club's future vision.
Sincerely,
Connie White
Mayor
Economic Development Corporation 4B 4 of 20 March 12, 2012
100 Municipal Drive
Trophy Club Entities Trophy Club, Texas76262
Legislation Details (With Text)
File #: 2012-102-T Version: 1 Name:
Type: Agenda Item Status: Regular Session
File created: 3/7/2012 In control: Economic Development Corporation 413 (EDC 413)
On agenda: 3/12/2012 Final action:
Title: Update and discussion regarding Developer Luncheon.
Attachments:
Date Ver. Action By Action Result
Title
Update and discussion regarding Developer Luncheon.
Economic Development Corporation 413 5 of 20 March 12, 2012
100 Municipal Drive
Trophy Club Entities Trophy Club, Texas76262
Legislation Details (With Text)
File #: 2012-103-T Version: 1 Name:
Type: Agenda Item Status: Regular Session
File created: 3/7/2012 In control: Economic Development Corporation 413 (EDC 413)
On agenda: 3/12/2012 Final action:
Title: Update and discussion regarding Logo\Website.
Attachments:
Date Ver. Action By Action Result
Title
Update and discussion regarding Logo\Website.
Economic Development Corporation 413 6 of 20 March 12, 2012
Trophy Club Entities
100 Municipal Drive
Trophy Club, Texas 76262
Legislation Details (With Text)
File #:
2012-104-T Version: 1 Name:
Type:
Agenda Item Status:
File created:
3/7/2012 In control:
On agenda:
3/12/2012 Final action:
Title:
Assistant Town Manager Update:
- PD-30
- Regency
- Trophy Wood
- Commons
Regular Session
Economic Development Corporation 413 (EDC 413)
Attachments:
Date Ver. Action By Action Result
Title
Assistant Town Manager Update:
- PD-30
- Regency
- Trophy Wood
- Commons
Economic Development Corporation 413 7 of 20 March 12, 2012
100 Municipal Drive
Trophy Club Entities Trophy Club, Texas76262
Legislation Details (With Text)
File #: 2012-105-T Version: 1 Name:
Type: Agenda Item Status: Regular Session
File created: 3/7/2012 In control: Economic Development Corporation 413 (EDC 413)
On agenda: 3/12/2012 Final action:
Title: Discuss and take appropriate action regarding the approval of the February 13, 2012 Regular Session
meeting minutes.
Attachments: 002 February 13 2012 Minutes.pdf
Date Ver. Action By Action Result
Title
Discuss and take appropriate action regarding the approval of the February 13, 2012 Regular Session meeting minutes.
Economic Development Corporation 413 8 of 20 March 12, 2012
MINUTES OF REGULAR SESSION FOR THE
ECONOMIC DEVELOPMENT CORPORATION 4B BOARD
LOCATION: 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS
Monday, February 13, 2012
6:30 PM
STATE OF TEXAS§
COUNTY OF DENTON§
The Economic Development Corporation 4B of the Town of Trophy Club, Texas, met in Regular
Session on February 13, 2012. The meeting was held within the boundaries of the Town and was open
to the public.
EDC 4B DIRECTORS PRESENT:
James Hicks, President
Rebecca Shuman, Vice President
Sean Weaver, Director
Larry Mundy, Director
STAFF AND GUEST(S) PRESENT:
Stephen Seidel, Assistant Town Manager
April Reiling, PIO/Marketing Manager
Larry Hoover, Council Member/Mayor Pro Tern
Bill Rose, Council Member
Call to order and announce a quorum.
President Hicks, noting a quorum, called the regular session to order at 6:35 p.m.
Citizen Presentations
Citizens are allowed three (3) minutes to address the Board regarding an item over which the Board
has policy or oversight authority as provided by Texas law, the ethics order, or other policy order.
REGULAR SESSION
1. Update on CFAB recommendation to Council regarding 1 % sales tax allocation.
Assistant Town Manager Stephen Seidel provided an overview regarding the CFAB
recommendation. Assistant Town Manager Seidel advised that the CFAB committee did not reach a
recommendation but he will keep the board updated on future action.
2. Update and discussion regarding Logo\Website.
Assistant Town Manager Seidel updated the board regarding the logo and website progress.
Assistant Town Manager Seidel advised that he anticipates holding a joint EDC 4B/Council meeting
in March.
3. Update and discussion regarding Developer Luncheon.
Assistant Town Manager Seidel provided an update regarding the six -city Developer Luncheon.
Date set for April 13, which includes a feature speaker, panel of speakers and a moderator.
Additionally, the Developer's Luncheon committee is working to create a video and website for the
project in order to maintain momentum from the event.
Economic Development Corporation 413 9 of 20 March 12, 2012
4. Discuss and take appropriate action regarding the approval of the January 5, 2012 Regular Session
meeting minutes.
Director Rebecca Shuman felt the personal statement made by Director Fontayne was inconsistent
with the EDC 4B board minutes. Director Shuman made a motion to keep the spelling correction but
remove the personal statement made by Director Fontayne. The motion was seconded by Director
Weaver. In discussion Director Weaver also corrected a spelling error on page three, as well. Board
approved unanimously.
5. Discuss and take appropriate action regarding the approval of the December 2011 Monthly
Financials.
Assistant Town Manager Seidel updated the board regarding the financials. Director Shuman made
a motion to approve the financials as presented. Director Larry Mundy seconded the motion. The
motion carried unanimously.
6. Assistant Town Manager Update:
- PD-30
- Regency
- Trophy Wood
- Commons
Assistant Town Manager Seidel provided an overview regarding each commercial property listed
above.
7. Future Agenda Items.
EDC 4B Directors went through the Future Agenda Items list and removed several items (Item 1, 3,
5 & 9), modified a couple and added a few items to the list.
Director Weaver — What can this board do to help the PD-30 project become a successful
development?
Director Shuman — Paralleling TC Strategy Map (add to #7)
Director Shuman - #10 change to "events that bring an economic development impact" and remove
Wounded Warrior
Director Shuman — Develop a composite list of activities and opportunities.
8. Next meeting date: March 12, 2012.
Director Shuman adjourned and Director Weaver seconded. Motion to adjourn carried unanimously.
Meeting adjourned at 8:37 p.m.
James Hicks, President Dean Murray, Treasurer/Secretary
Economic Development Corporation 413 10 of 20 March 12, 2012
100 Municipal Drive
Trophy Club Entities Trophy Club, Texas76262
Legislation Details (With Text)
File #: 2012-106-T Version: 1 Name:
Type: Agenda Item Status: Regular Session
File created: 3/7/2012 In control: Economic Development Corporation 413 (EDC 413)
On agenda: 3/12/2012 Final action:
Title: Discuss and take appropriate action regarding the approval of the following Monthly Financials:
- January 2012
- February 2012
Attachments: January 2012 Financials.pdf
February 2012 Financials.pdf
Date Ver. Action By Action Result
Title
Discuss and take appropriate action regarding the approval of the following Monthly Financials:
- January 2012
- February 2012
Economic Development Corporation 413 11 of 20 March 12, 2012
ECONOMIC DEVELOPMENT CORPORATION 413 FUND
January 31, 2012
4/12 Months (33.3% of Fiscal Year)
REVENUE
Sales Tax - General
Interest Income
Advertising Revenue
TOTAL REVENUE
EXPENDITURES
Auditing
Office Supplies
Advertising
Dues & Membership
Travel & per diem
Schools & Training
Miscellaneous Expense
EDC Projects
Transfer to General Fund
Transfer to Debt Service
CURRENT FISCAL YEAR, 2011-12
2011-12
January
Year -to -Date
% of
Budget
2012 Actual
Actual
Variance
Budget
$ 140,656
$ 10,008
$ 45,234
$ (95,422)
32%
1,000
-
-
(1,000)
0%
20,000
2,250
4,550
(15,450)
23%
$ 161,656
$ 12,258
$ 49,784
$ (111,872)
$ 1,000 $
- $ - $
(1,000)
0%
3,000
- 872
(2,128)
29%
21,500
- 500
(21,000)
2%
250
- 50
(200)
20%
6,800
- 2,187
(4,613)
32%
2,320
- 1,376
(944)
59%
8,600
250 250
(8,350)
3%
63,706
667 5,745
(57,961)
9%
27,697
6,360 18,634
(9,063)
67%
26,783
- -
(26,783)
0%
TOTAL EXPENDITURES $ 161,656 $
7,277
$
29,613 $ (132,043)
EXCESS/(DEFICIT) $ - $
4,982
$
20,170
Economic Development Corporation 413 12 of 20 March 12, 2012
ECONOMIC DEVELOPMENT CORPORATION 413 FUND
Balance Sheet
January 31, 2012
ASSETS
Cash In Bank - First Financial
Texpool - EDC4B Fund
Accounts Receivable - Sales Tax
TOTAL ASSETS
I IARII ITIFS
Accounts Payable - Vendors
TOTAL LIABILITIES
NET ASSETS
Unrestricted
TOTAL NET ASSETS
$ (40,859)
377,513
24,651
$ 361,305
$
361,305
$ 361,305
Economic Development Corporation 413 13 of 20 March 12, 2012