Agenda Packet EDC 4B 09/08/2014Economic Development Corporation 4B
(EDC 4B)
Trophy Club Entities
Meeting Agenda
100 Municipal Drive
Trophy Club, Texas 76262
Svore Municipal Building Boardroom7:00 PMMonday, September 8, 2014
CALL TO ORDER AND ANNOUNCE A QUORUM
CITIZEN PRESENTATIONS
Citizens are allowed three (3) minutes to address the Board regarding an item over
which the Board has policy or oversight authority as provided by Texas law, the ethics
order, or other policy order.
REGULAR SESSION
1.2014-1426-T Recognition of September Business Spotlight Partner: Hampton Inn &
Suites Trophy Club
September 2014 Business Spotlight.pdfAttachments:
2.2014-1421-T Interview EDC 4B Board Applicants and take appropriate action regarding a
recommendation to the Town Council to appoint three (3) Director positions.
- Dave Brod
- Sean Weaver
- Jim Hicks
- Gerald Rapp
- Eric Jensen
3.2014-1422-T Discuss and take appropriate action regarding the FY15 Budget.
EDC-4B Budget Update.pdfAttachments:
4.2014-1423-T Discuss and take appropriate action regarding the August 2014 Minutes.
August 4 2014 Minutes.pdfAttachments:
5.2014-1424-T Discuss and take appropriate action regarding the July 2014 Financials.
July Budget Report 2014.pdfAttachments:
Economic Development Corporation 4B (EDC 4B)1 of 15 Monday, September 8, 2014
September 8, 2014Economic Development
Corporation 4B (EDC 4B)
Meeting Agenda
6.2014-1425-T Assistant Town Manager Update:
- September Focus on Business event
- PetFest - September 20
- Trophy Wood
- Trophy Club Town Center
- The Plaza
- Village Centre
- The Village
ADJOURN
*THE BOARD MAY CONVENE INTO EXECUTIVE SESSION TO DISCUSS POSTED
ITEMS AS ALLOWED BY THE TEXAS OPEN MEETINGS ACT, TEXAS LOCAL
GOVERNMENT CODE 551.071.
Notice is hereby given that a quorum of the Town Council may be in attendance at
this meeting.
CERTIFICATION
I certify that the above notice was posted on the front window of the Svore Municipal
Building, 100 Municipal Drive, Trophy Club, Texas, on Tuesday, September 2, 2014 by
6:00 P.M. in accordance with Chapter 551, Texas Government Code.
-------------------------------------------------------
April Reiling
PIO & Marketing Manager
If you plan to attend this public meeting and have a disability that requires special
needs, please contact the Town Secretary’s Office at 682-831-4600, 48 hours in
advance and reasonable accommodations will be made to assist you.
I certify that the attached notice and agenda of items to be considered by this Board
was removed by me from the front window of the Svore Municipal Building, 100
Municipal Drive, Trophy Club, Texas, on the __________ day of
______________________, 2014.
________________________________, Title: ___________________________
Economic Development Corporation 4B (EDC 4B)2 of 15 Monday, September 8, 2014
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12014-1426-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:9/2/2014 Economic Development Corporation 4B (EDC 4B)
On agenda:Final action:9/8/2014
Title:Recognition of September Business Spotlight Partner: Hampton Inn & Suites Trophy Club
Attachments:September 2014 Business Spotlight.pdf
Action ByDate Action ResultVer.
Recognition of September Business Spotlight Partner: Hampton Inn & Suites Trophy Club
Economic Development Corporation 4B (EDC 4B)3 of 15 Monday, September 8, 2014
September 201 4 Business Spotlight : Hampton Inn & S uites
Kriya Hotel’s new Hampton Inn and Suites Trophy Club rolled out the red carpet, hosting a tremendously
successful grand opening on May 2, 2013. Among the approximately 200 guests in attendance were
representatives from the Southlake Chamber of Commerce, Keller Chamber of Commerce and
Northwest Metroport Chamber of Commerce, as well as other dignitaries from the city government and
the region. The event was highlighted by a ribbon cutting. Guests of the opening premier feasted on a
delectable selection of hors d'oeuvre and refreshments while enjoying a tour of the new Trophy Club
hotel. Each star studded guest was photographed in true Hollywood fashion, receiving a souvenir photo
and swag bag as they departed.
The new Hampton Inn and Suites Trophy Club is conveniently located just off State Highway 114 at 525
Plaza Drive, Trophy Club, TX. The hotel features ninety-four total deluxe guest rooms, with thirty-one of
which are luxurious suites and is near numerous area-based corporations. This prime location just off
State Highway 114 is convenient to all areas of the Dallas/Fort Worth Metroplex and only fifteen
minutes from DFW International Airport.
The Hampton Inn and Suites welcomes guests with a beautifully appointed lobby and mezzanine, rich in
textures and sea glass tones, creating a comfortable, inviting atmosphere. Hotel amenities include
complimentary lightning-fast wireless high-speed internet access throughout, a business center, a
sundry “suite” shop, 576-square-foot meeting room, a board room, large fitness center with Precor
equipment and soothing outdoor swimming pool and whirlpool spa.
Deluxe guest rooms and guest suites feature the Cloud Nine Hampton fresh bedding package in king and
double queen configurations with a lap desk for ease of working in complete comfort, a 37-inch high
definition flat-panel television featuring premium cable programming and pay-per-view movies, free
local phone calls, spacious work desk, and all the amenities you expect at Hampton Inns. Each of our
beautifully appointed rooms offer a microwave, refrigerator and granite top wet bar with coffee maker.
Enjoy the convenience of a hair dryer, iron and ironing board and a personal safe for valuables.
The Hampton Inn & Suites Trophy Club serves a full hot American breakfast each morning in the
mezzanine for all registered guests and offers the Hampton “Grab and go” breakfast bags for those on
the move. Another complimentary feature for those on the move is the complimentary local shuttle
that is available Monday – Friday 7 a.m. – 8 p.m. and covers a 3 mile radius of the hotel. Hampton’s
famous 100% satisfaction guarantee ensures high-quality service.
Everything the discerning traveler desires awaits in a beautifully designed 4-story hotel with ample
parking, offering the business and leisure traveler comfortable accommodations. The visitor to Trophy
Club, TX, has a wonderful new hotel to call “home” at the Hampton Inn and Suites Trophy Club.
Hampton Inn & Suites Trophy Club
www.hamptontrophyclub.com
525 Plaza Drive
Trophy Club, TX 76262
214-446-6741
Economic Development Corporation 4B (EDC 4B)4 of 15 Monday, September 8, 2014
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12014-1421-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:9/2/2014 Economic Development Corporation 4B (EDC 4B)
On agenda:Final action:9/8/2014
Title:Interview EDC 4B Board Applicants and take appropriate action regarding a recommendation to the
Town Council to appoint three (3) Director positions.
- Dave Brod
- Sean Weaver
- Jim Hicks
- Gerald Rapp
- Eric Jensen
Attachments:
Action ByDate Action ResultVer.
Interview EDC 4B Board Applicants and take appropriate action regarding a recommendation to the Town
Council to appoint three (3) Director positions.
- Dave Brod
- Sean Weaver
- Jim Hicks
- Gerald Rapp
- Eric Jensen
Economic Development Corporation 4B (EDC 4B)5 of 15 Monday, September 8, 2014
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12014-1422-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:9/2/2014 Economic Development Corporation 4B (EDC 4B)
On agenda:Final action:9/8/2014
Title:Discuss and take appropriate action regarding the FY15 Budget.
Attachments:EDC-4B Budget Update.pdf
Action ByDate Action ResultVer.
Discuss and take appropriate action regarding the FY15 Budget.
Economic Development Corporation 4B (EDC 4B)6 of 15 Monday, September 8, 2014
EDC 4B FY 2011
ACTUAL
FY 2012
ACTUAL
FY 2013
ACTUAL
FY 2014
BUDGET
FY 2014
ESTIMATE
FY 2015
PROPOSED
FY 2016
PROJECTED
FY 2017
PROJECTED
Beginning Fund Balance 299,715$ 341,135$ 382,709$ 167,530$ 188,704$ 332,636$ 332,650$ 314,579$
Total Revenue 123,737$ 161,241$ 246,997$ 305,100$ 323,349$ 327,572$ 335,881$ 344,394$
Total Expenditures 82,317$ 119,667$ 441,002$ 340,100$ 179,417$ 327,528$ 343,134$ 359,529$
Net Increase (Decrease)41,420$ 41,574$ (194,004)$ (35,000)$ 143,932$ 44$ (18,071)$ (29,722)$
Ending Fund Balance 341,135$ 382,709$ 188,704$ 132,530$ 332,636$ 332,650$ 314,579$ 284,857$
Economic Development Corporation 4B (EDC 4B)7 of 15 Monday, September 8, 2014
TOWN OF TROPHY CLUB
FUND DEPARTMENT DIVISION
15 EDC 4B 951 EDC 4B 951 EDC 4B
LINE ITEM DETAIL
LINE ITEMS ACTUAL
2013
BUDGET
2014
ESTIMATED
2014
PROPOSED
2015
PLANNING
2016
60200 AUDITING $3,500 $1,000 $1,000 $1,000 $1,000
62100 ELECTIONS $6,116 $0 $0 $0 $0
63200 ADVERTISING $2,910 $16,500 $5,800 $3,000 $7,200
63250 PRINTING $0 $1,000 $250 $500 $500
63300 DISCOVER TROPHY CLUB MAGAZINE $0 $0 $0 $0 $0
63551 SCHOOLS & TRAINING $1,955 $2,320 $1,430 $2,120 $3,050
68100 DUES & MEMBERSHIP $400 $600 $1,050 $1,050 $1,050
68200 TRAVEL & PER DIEM $153 $3,226 $52 $1,533 $1,700
70100 OFFICE SUPPLIES $523 $1,000 $700 $400 $500
76950 COMMUNITY EVENTS $0 $0 $0 $0 $0
79999 MISCELLANEOUS EXPENSE $12,427 $6,750 $4,025 $7,100 $8,950
87150 EDC PROJECTS $123,285 $50,744 $38,150 $11,450 $7,750
87200 INCENTIVE PROGRAMS $0 $130,000 $0 $140,773 $150,773
99100 TRANSFER TO GENERAL FUND $55,200 $71,996 $71,996 $158,602 $160,661
99400 TRANSFER TO DEBT SERVICE $234,533 $54,964 $54,964 $0 $0
SERVICES/SUPPLIES TOTAL $441,002 $340,100 $179,417 $327,528 $343,134
15-951 TOTAL $441,002 $340,100 $179,417 $327,528 $343,134
Economic Development Corporation 4B (EDC 4B)8 of 15 Monday, September 8, 2014
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12014-1423-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:9/2/2014 Economic Development Corporation 4B (EDC 4B)
On agenda:Final action:9/8/2014
Title:Discuss and take appropriate action regarding the August 2014 Minutes.
Attachments:August 4 2014 Minutes.pdf
Action ByDate Action ResultVer.
Discuss and take appropriate action regarding the August 2014 Minutes.
Economic Development Corporation 4B (EDC 4B)9 of 15 Monday, September 8, 2014
MINUTES OF REGULAR SESSION FOR THE
ECONOMIC DEVELOPMENT CORPORATION 4B BOARD
LOCATION: 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS
Monday, August 4, 2014
7:00 p.m.
STATE OF TEXAS
COUNTY OF DENTON
The Economic Development Corporation 4B of the Town of Trophy Club, Texas, met in Regular
Session on June 9, 2014. The meeting was held within the boundaries of the Town and was
open to the public.
EDC 4B DIRECTORS PRESENT:
James Hicks President
Dean Murray Treasurer/Secretary Arrived at 7:35 p.m.
Greg Wilson Director
Sean Weaver Director
David Brod Director
EDC 4B DIRECTORS ABSENT:
Rebecca Shuman Vice President
Randall Conn Director
STAFF AND GUEST(S) PRESENT:
Stephen Seidel Assistant Town Manager
April Reiling Public Information Officer & Marketing Manager
Alora Wachholz Economic Development & Marketing Coordinator
President Hicks called the meeting to order and announced a quorum at 7:06 p.m.
CITIZEN PRESENTATIONS
President Hicks requested citizen presentations be announced and, hearing none, moved to the
following agenda item.
PUBLIC HEARING
1. Public Hearing considering the expenditure of funds for the fiscal year 2014-15
budget.
President Hicks opened the Public Hearing at 7:08 p.m. and, hearing no public comment
requested, closed the hearing at 7:08 p.m.
REGULAR SESSION
2. Discuss and take appropriate action regarding the May 2014 Financials.
Assistant Town Manager Stephen Seidel briefly explained that the month date was incorrect
error on the original document sent in the agenda packet, but that the financial information
reported was correct. He also informed the Board that they have been provided with a financial
report for May 2014 including a corrected date header at the dais. Director Wilson made a
motion to approve the May 2014 Financials as presented with the header change and Director
Brod seconded. The motion passed unanimously.
Economic Development Corporation 4B (EDC 4B)10 of 15 Monday, September 8, 2014
3. Discuss and take appropriate action regarding the June 2014 Financials.
Director Brod made a motion to approve the June 2014 Financials as presented and Director
Weaver seconded. The motion passed unanimously.
4. Discuss and take appropriate action regarding the June 9, 2014 Minutes.
Director Wilson made a motion to approve the June 9, 2014 Minutes as presented and Director
Brod seconded. The motion passed unanimously.
5. Recognition of July, August, and September Business Spotlight partners.
Economic Development & Marketing Coordinator Alora Wachholz briefly introduced the July
Business Spotlight partner, The Sassy Flamingo, the August Business Spotlight partner, Dr.
Crumpton, D.D.S., and announced the September Business Spotlight partner as Hampton Inn.
6. Discuss and take appropriate action regarding the fiscal year 2014-15 EDC-4B
budget.
Assistant Town Manager Seidel gave an overview presentation excerpted from the Town
Council Budget Workshop session that occurred on Friday, August 1, 2014, of the EDC-4B
budget. It began with a general overview of the accomplishments in Trophy Club’s economic
development department throughout the past fiscal year and then moved into discussion
regarding some of the goals for the upcoming year. Seidel then went through the proposed
budget included in the agenda packet explaining what items and projects were included in the
FY15 Budget. He then summarized the Council request from the Budget Workshop that EDC-
4B take on the entire cost of staffing the position of Economic Development & Marketing
Coordinator position in the upcoming fiscal year. Director Murray requested that Mayor Nick
Sanders, who was present as a member of the public audience, approach the dais and explain
the rationale behind this Council request. Mayor Sanders explained briefly what has transpired
throughout the course of the Budget Workshop and why the Council is looking to cut costs in
many different ways, including the partial payment to maintain the Economic Development &
Marketing Coordinator position, in an effort to substantially lower the public tax rate. Director
Murray suggested that the EDC-4B Board make a recommendation to Council that they would
offer to pay an amount greater than 50% but less than 100% for the position in the upcoming
fiscal year and then gradually step up the total that they cover over the course of a few years
until they would be paying the full amount. In this manner, EDC-4B substantial projects may be
online and generating additional dollars that would help to offset the cost. Director Weaver
explained why he does not feel that the EDC-4B should be using money that can go toward
economic development incentives and programs to pay for a Town staff member, and why that
should be the responsibility of the Council. Director Wilson made a motion to approve the fiscal
year 2014-15 EDC-4B budget as presented, with the directive to Assistant Town Manager
Seidel to go through those line items which could be thinned and remove costs in a total that
meets with the need of EDC-4B to produce 66% of the position of Economic Development &
Marketing Coordinator with the caveat that they would ramp up to 100% over the course of the
next few years. Director Brod seconded. The motion carried with 4 voting in favor and Director
Sean Weaver dissenting.
7. Discuss and take appropriate action regarding future Focus on Business events.
Assistant Town Manager Seidel and Economic Development & Marketing Coordinator Alora
Wachholz provided a brief overview of the future Focus on Business event planned at the
Trophy Club Hampton Inn on Wednesday, September 24, 2014. No action was taken on this
item.
Economic Development Corporation 4B (EDC 4B)11 of 15 Monday, September 8, 2014
8. Discuss and take appropriate action regarding Shop Local Programs Policy.
Assistant Town Manager Seidel and Economic Development & Marketing Coordinator Alora
Wachholz provided a brief overview of why this item had been brought back to EDC-4B after a
period of 90 days, as was previously requested, to review the impact that allowing only
commercial business participation may have on the program. The response thus far has been
positive and residential business interest has been exceedingly low, therefore the Board
requested to hold a review of the program after a period of one year. No formal action was
taken on this item, but direction was given.
9. Assistant Town Manager update:
- Trophy Wood
- Trophy Club Town Center
- The Plaza
- Village Centre
- The Village
- Shop Local at July 4th
Assistant Town Manager Stephen Seidel, Public Information Officer & Marketing Manager April
Reiling, and Economic Development & Marketing Coordinator Alora Wachholz provided updates
and answered questions related to the topics above.
*THE BOARD MAY CONVENE INTO EXECUTIVE SESSION TO DISCUSS POSTED ITEMS
AS ALLOWED BY THE TEXAS OPEN MEETINGS ACT, TEXAS LOCAL GOVERNMENT
CODE 551.071.
Adjourn
Director Murray made a motion to adjourn at 9:11 p.m. and Director Weaver seconded. The
motion passed unanimously.
______________________________ _______________________________
James Hicks, President Dean Murray, Treasurer/Secretary
Economic Development Corporation 4B (EDC 4B)12 of 15 Monday, September 8, 2014
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12014-1424-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:9/2/2014 Economic Development Corporation 4B (EDC 4B)
On agenda:Final action:9/8/2014
Title:Discuss and take appropriate action regarding the July 2014 Financials.
Attachments:July Budget Report 2014.pdf
Action ByDate Action ResultVer.
Discuss and take appropriate action regarding the July 2014 Financials.
Economic Development Corporation 4B (EDC 4B)13 of 15 Monday, September 8, 2014
TOWN OF TROPHY CLUB
MID-YEAR FINANCIAL REPORT
YEAR TO DATE JULY 83%
Revenue Original
Budget
Revised
Budget Year to Date Variance % Received
Sales Tax 305,000$ 305,000$ 225,430$ 79,570$ 74%
Interest Income 100 100 30 70 30%
Miscellaneous - - 3,938 (3,938) 100%
Total Revenue 305,100$ 305,100$ 229,397$ 75,703$ 75%
Expenditures Original
Budget Revised Budget Year to Date Variance % Used
Auditing 1,000$ 1,000$ 1,000$ -$ 100%
Advertising 16,500 16,500 450 16,050 3%
Printing 1,000 1,000 90 910 9%
Schools & Training 2,320 2,320 1,430 890 62%
Dues & Membership 600 600 550 50 92%
Travel & Per diem 3,226 3,226 132 3,094 4%
Office Supplies 1,000 1,000 220 780 22%
Miscellaneous Expense 6,750 6,750 3,781 2,969 56%
Capital EDC Projects 50,744 50,744 33,733 17,011 66%
Total Expenditures 83,140$ 83,140$ 41,386$ 41,754$ 50%
Other Uses Original
Budget
Revised
Budget Year to Date Variance % Used
Transfer to General Fund 71,996$ 71,996$ 45,579$ 26,417$ 63%
Transfer to Debt Service 54,964 54,964 41,223 13,741 75%
Total Other Uses 126,960$ 126,960$ 86,802$ 40,158$ 68%
Fund Balance Original
Budget
Revised
Budget Year to Date
Beginning Fund Balance 167,530$ 167,530$ 188,704$
+Net Increase (Decrease)95,000 95,000 101,209
Ending Fund Balance 262,530$ 262,530$ 289,913$
Percent of Budget Year Transpired
ECONOMIC DEVELOPMENT COPORATION 4B
Notable Expenditures
Auditing- The annual Audit was conducted and payed out. This is the only item in this line item.
Dues & Membership - The annual membership and award application were both paid for out of this line
item
From FY 2013 CAFR
Economic Development Corporation 4B (EDC 4B)14 of 15 Monday, September 8, 2014
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12014-1425-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:9/2/2014 Economic Development Corporation 4B (EDC 4B)
On agenda:Final action:9/8/2014
Title:Assistant Town Manager Update:
- September Focus on Business event
- PetFest - September 20
- Trophy Wood
- Trophy Club Town Center
- The Plaza
- Village Centre
- The Village
Attachments:
Action ByDate Action ResultVer.
Assistant Town Manager Update:
- September Focus on Business event
- PetFest - September 20
- Trophy Wood
- Trophy Club Town Center
- The Plaza
- Village Centre
- The Village
Economic Development Corporation 4B (EDC 4B)15 of 15 Monday, September 8, 2014