Minutes EDC 4B 03/11/2002MINUTES OF WORKSHOP/REGULAR SESSION
ECONOMIC DEVELOPMENT CORPORATION 4B
TOWN OF TROPHY CLUB
March 11, 2002
STATE OF TEXAS
COUNTY OF DENTON
The Economic Development Corporation 413 of the Town of Trophy Club, Texas, met in a
Workshop/Regular Session on March 11, 2002. The meeting was held within the boundaries of the Town
and was open to the public.
DIRECTORS PRESENT:
James Hicks
Jonathan Witherspoon
Pam Cates
Carol Cotton
Terry Christlieb
Susan Edstrom
DIRECTORS ABSENT:
John Carter
STAFF AND GUEST(S) PRESENT:
Roger Unger
Renae Gonzales
Scott Smith
David Miller
Greg Tucker
Paul Rosenberger
Neil Twomey
Chris Clark
President
Vice -President
Director
Secretary
Director
Director/Council Liaison
Treasurer
Staff Liaison
Acting Recording Secretary
Mayor
Deputy Director Trophy Club Westlake DPS
Fire Chief Trophy Club Westlake DPS
Community Development Manager
EDC4A/Ways & Means
Resident
WORKSHOP SESSION
CALL TO ORDER AND ANNOUNCE A QUORUM:
President Hicks stated a quorum was present and proceeded to the regular session.
DISCUSSION OF REGULAR AGENDA ITEMS:
ADJOURN WORKSHOP SESSION:
REGULAR SESSION/PUBLIC HEARING
CALL TO ORDER AND ANNOUNCE A QUORUM:
President Hicks called the meeting to order and announced a quorum at 6:37 p.m.
DEVELOPER REPORT:
No developer report.
PUBLIC HEARING FOR PUBLIC RELATIONS REQUEST FOR FUNDING FOR
ADVERTISING:
No residents were present for input regarding the public hearing.
DISCUSSION AND APPROPRIATE ACTION FOR THE POSSIBILITY OF ISSUING BONDS
FOR THE CONSTRUCTION OF THE POOL AND PHASE 2 AND PHASE 3 OF THE PARK:
Director Neil Twomey from EDC4A presented the wording of their motion to the Town Council regarding
the issuance of bonds for the construction of the CIA pool. The following motions were made by EDC413
regarding the issuance of bonds and the operational costs of the completed pool:
Page 2 ECONOMIC DEVELOPMENT CORP 411 March 11, 2002
Director Christlieb made a motion to submit an option for the Town to issue debt up to $1.4 million for a
term up to twenty years and that EDC4B will negotiate an agreement with the Town for reimbursing the
Town for 25% of such incurred debt service upon approval of the Parks & Recreation Committee's
applications for phase 2 and 3 of the ten acre park and the construction of the Town's new pool facility and
the congruent approval of EDC4A to enter into a similar agreement with the Town. Director Witherspoon
seconded. The motion passed unanimously.
Director Cates made a motion for the EDC4B to fund operations of the pool for the first five years. They
will fund up to 100% for the first two years, the third year 80%, fourth year 50%, and fifth year 20%. An
additional clause for a contract with the Town for funds received from pool revenues such as swim lessons,
admissions, etc. should be netted towards operational costs and put in restricted funds. Director Cotton
seconded. The motion passed unanimously.
DISCUSSION AND APPROPRIATE ACTION OF BID TAB FOR AWARDING OF OUTDOOR
WARNING SYSTEM:
Deputy Director of Trophy Club Westlake DPS, David Miller, and Fire Chief Greg Tucker went over the
Bid Tabulation and Recommendation letter in the packet comparing the two systems. Fire Chief Tucker
stated that both systems, Federal and Wheelen, were similar and excellent choices but it was the staff s
opinion that the Wheelen system would provide the most economical life cycle costs of all systems bid.
Director Christlieb made a motion to accept the Wheelen bid in the amount of $77,189.20. Director Cates
seconded. Motion passed unanimously.
DISCUSSION OF EXTENSION OF TROPHY WOOD ROAD:
Mayor Scott Smith made a presentation to the EDC413 Board regarding the extension of Trophy Wood
Drive to the Hwy. 114 service road. The extension would be a two lane concrete permanent road in the
amount of $438,000 based on an Engineer's Statement of Probable of Cost from Teague, Nall and Perkins.
Mayor Smith stated that he would like to form a co-op comprised of Denton County, EDC413, Developers
Cy Holley and Hap Baggett to fund the extension. The consensus of the EDC4B Board was that they
possibly would be interested in sharing costs with the proper commitments all the way through with all
parties involved.
REVIEW AND APPROVE MINUTES:
Director Cotton stated that she was absent at the February 25"' meeting and was listed as present on the
minutes. Director Cotton made a motion to accept the February I 1 `", February 25"', and March 6"' minutes
with the change to the February 25t" minutes. Director Witherspoon seconded. The motion passed
unanimously.
REVIEW AND APPROVE FINANCIAL REPORT:
Director Cotton made a motion to accept the financial report as written. Director Witherspoon seconded.
Motion passed unanimously.
OTHER BUSINESS:
None.
ADJOURN:
Director Christlieb made a motion to adjourn the meeting at 8:27 p. in. Director Edstrom seconded.
Motion passed unanimously.
Janri4 Hicks
President
3/20/02drg
Carol Cotton
Secretary