Minutes EDC 4B 09/09/2002MINUTES OF WORKSHOP/REGULAR SESSION
ECONOMIC DEVELOPMENT CORPORATION 4B
TOWN OF TROPHY CLUB
September 9, 2002
STATE OF TEXAS
COUNTY OF DENTON
The Economic Development Corporation 4B of the Town of Trophy Club, Texas, met in a
Workshop/Regular Session on September 9, 2002. The meeting was held within the boundaries
of the Town and was open to the public.
DIRECTORS PRESENT
James Hicks
President
John Carter
Treasurer
Jonathan Witherspoon
Vice -President
Carol Cotton
Secretary
Pam Cates
Director
Terry Christlieb
Director
Doyle Nicholson
Director
DIRECTORS ABSENT:
None
STAFF AND GUEST(S) PRESENT
Roger Unger Staff Liaison 7:45
Jan Woodruff Staff
Donna Krauss Public Relations Chairman
Tommie Baines Representative of The Knolls Developer
WORKSHOP SESSION
CALL TO ORDER AND ANNOUNCE A QUORUM:
President Hicks stated a quorum was present at 6:36 p.m. and proceeded to the public hearing.
session.
PUBLIC HEARING
DISCUSSION AND APPROPRIATE ACTION TO ACTION FOR THE EXPENDITURE LINE
ITEMS OF THE FY2003 BUDGET THAT HAVE NOT HAD A PUBLIC HEARING PRIOR TO
THIS DATE INCLUDING:
ROUTINE INCLUDING LEGAL, PROFESSIONAL OUTSIDE SERVICES, OFFICE
SUPPLIES, PUBLICATIONS, SCHOOLS AND TRAINING, AND MISCELLANEOUS
EXPENSES
ADVERTISING INCLUDING LEGAL NOTICES AND TOWN PROMOTION
4T" OF JULY PROJECT
TOWN MEMBERSHIPS
No one was present from the public to ask questions.
ADJOURN PUBLIC HEARING.
Director Cotton made a motion to adjourn the public hearing. Director Christlieb seconded and
the vote to adjourn was unanimous.
REGULAR SESSION/PUBLIC HEARING
CALL TO ORDER AND ANNOUNCE A QUORUM:
President Hicks called the meeting to order and announced a quorum.
PAGE 2 EDC 4B SEPTEMBER 9, 2002
MEETING MINUTES
DEVELOPER REPORT:
No developer report.
DISCUSSION AND APPROPRIATE ACTION REGARDING BILLBOARD ADVERTISING FOR
THE TOWN OF TROPHY CLUB.
Donna Krauss talked about the expenses to rent a billboard. She suggested that it have Trophy
Club's motto, "Great Place to Call Home". Tommie Baines indicated that The Knolls would
possibly pay half the first year. It was decided that since EDCs promotional expenses is limited to
10% of the revenues, there was not enough money to rent a billboard at this time. Jan Woodruff
will look into the possibility of erecting a sign on town property or on the Medical Plaza property.
Tommie Baines indicated that it would be approximately $5000 to erect our own billboard. Jan
Woodruff will ask Bob Bearden at the Comptroller's Office if the billboard could be counted as a
project or as advertising. Donna Krauss indicated that the Public Relations Committee would do
some research and get back with EDCB in eight weeks.
REVIEW AND APPROVE MINUTES:
Director Christlieb made a motion to accept the August 12th meeting minutes with the correction
of Tommie Baines name. Director Carter seconded the motion and it passed unanimously.
Director Nicholson abstained.
REVIEW AND APPROVE FINANCIAL REPORT:
Director Christlieb made a motion to approve the August 2002 financial statements. Director
Carter seconded the motion and it passed unanimously. It was noted that there was not a copy of
the state sales tax letter in the packet.
OTHER BUSINESS:
It was suggested that Jan Woodruff look into the possibility of linking Trophy Club businesses to
our website.
It was also suggested that Jan Woodruff ask the Community Development and Planning and
Zoning to let EDCB know when new businesses come in.
The EDCB Directors want to know the exact amount of the 10 -acre park and pool bond payments
and when they are due.
The EDCB Directors want Jan Woodruff to order each member a copy of the Handbook on
Economic Development Laws for Texas Cities after October 1 st for each Director.
ADJOURN:
Director Carter made a motion to adjourn the meeting at 7:59 p. m. Director Witherspoon
seconded. Motion passed unanimously.
Janes Hicks JoRri Carter
President Treasurer
101 102j