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Minutes EDC 4B 09/02/2003 - Joint Workshop, Special SessionMINUTES OF JOINT ECONOMIC DEVELOPMENT CORPORATION B AND TOWN COUNCIL WORKSHOP MEETING FOR THE TOWN OF TROPHY CLUB SEPTEMBER 2, 2003 LOCATION: 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS STATE OF TEXAS COUNTY OF DENTON § The Town Council of the Town of Trophy Club, Texas, met in Regular Session on Monday, September 2, 2003. The meeting was held within the boundaries of the Town and was open to the public. WORKSHOP SESSION — 6:00 P.M. EDCB MEMBERS PRESENT: John Carter Pam Cates Andrew Hayes Jim Hicks Doyle Nicholson Tim Meredith Rebecca Shuman EDCB MEMBERS ABSENT: None TOWN COUNCIL MEMBERS ABSENT: Scott Smith STAFF AND GUEST(S) PRESENT: Donna Welsh Diane Cockrell Roger Unger Robert De Los Santos Randy Briggs Nell Twomey EDC -B Board EDC -B Board (Arrived 6:20 p.m.) EDC -B Board (Arrived 6:35 p.m.) EDC -B Board EDC -B Board EDC -B Board (Arrived 6:25 p.m.) EDC -B Board Mayor Town Manager Town Secretary Finance Director Director of Police and Fire Services Community Development Manager Ways and Means Committee CALL TO ORDER AND ANNOUNCE A QUORUM. Mayor Pro Tern Foley called the Workshop session to order at 6:06 p.m. noting a quorum was present. EDCB President Hicks called the Workshop session to order at 6:07 p.m. noting a quorum was present. DISCUSSION OF FISCAL YEAR 03-04 BUDGET FOR THE TOWN. Roger Unger gave an overview of the FY03-04 proposed budget. DISCUSSION OF EDC -B BUDGET. Roger Unger and Jim Hicks gave an overview of the EDC -B budget. ADJOURN WORKSHOP SESSION. Workshop adjourned at 6:50 p.m. Page 2 EDCB Meeting September 2, 2003 EDC -B SPECIAL SESSION CALL TO ORDER President Hicks called the Special Session to order at 6:53 p.m. DISCUSSION AND APPROVAL TO INCREASE REIMBURSEMENT IN FISCAL YEAR 02-03 AND FISCAL YEAR 03-04 TO THE TOWN OF TROPHY CLUB FOR POOL EXPENSES. Director Carter made a motion to only fund $99,500 for pool operations because of the 60 -clay public hearing requirement. Director Cates seconded and the motion passed unanimously. It was suggested that additional funding be submitted on a new project application for both fiscal years for consideration. It was requested that the staff come back with a five-year plan for the pool. DISCUSSION AND APPROPRIATE ACTION TO APPROVE FISCAL YEAR 03-04 EDCB BUDGET. Director Nicholson made a motion to adopt the changes in the budget except for the change in Pool operations, accepting the $16,725 in administrative project costs and moving the $7,000 for 4"' of July fireworks, and moving the $9,725 for Town Memberships to the Town of Trophy Club. It was stipulated that the Town of Trophy Club would add the $7,000 and the $5,000 for a total of $12,000 for fireworks. It was also stipulated that the Town memberships of $9,725 should be for memberships to promote business in Trophy Club. Director Carter seconded the motion and it passed unanimously. ADJOURN SPECIAL SESSION. Director Hayes made a motion to adjourn Special Session at 8:14 p.m. Director Nicholson seconded the motion and it passed unanimously. Jame Hicks Andy Hayes President Secretary