Minutes EDC 4B 07/11/2005MINUTES OF WORKSHOP/REGULAR SESSION
ECONOMIC DEVELOPMENT CORPORATION 4B
TOWN OF TROPHY CLUB
JULY 11, 2005
6:30 P.M.
STATE OF TEXAS
COUNTY OF DENTON
The Economic Development Corporation 4B of the Town of Trophy Club, Texas, met in a Workshop/Regular
Session on July 11, 2005. The meeting was held within the boundaries of the Town and was open to the
public.
DIRECTORS PRESENT:
James Hicks
Doyle Nicholson
Bill Devlin
Andy Hayes
Rebecca Shuman
Amanda Foust
Ralph Scoggins
DIRECTORS ABSENT:
STAFF AND GUEST (S) PRESENT:
Sharon Huppert
Roger Unger
Donna Welsh
Patricia Adams
President
Vice -President
Treasurer
Secretary
Director
Director
Director
EDC Clerk
Staff Liaison
Town Manager
Town Attorney
1. CALL TO ORDER AND ANNOUNCE A QUORUM.
2. DISCUSSION OF REGULAR AGENDA ITEMS.
3: ADJOURN WORKSHOP SESSION.
REGULAR SESSION
1. CALL TO ORDER AND ANNOUNCE A QUORUM.
President Hicks called the Regular Session to order at 6:40 p.m., and announced that there was a quorum.
2. DEVELOPER'S REPORT.
Secretary Hayes informed the Board of a conversation with the Westlake Mall developers. Also, Mr. Hayes
discussed a conversation with Commissioner Carter in reference to the county line survey. Roger Unger
stated the Town is continuing to schedule meetings with DR Horton.
3. DISCUSSION AND APPROPRIATE ACTION TO APPROVE BOARD MEMBER TRAINING.
Director. Shuman stated the Board should have training for new Board members to assist them in
understanding the historical philosophy of the EDC B board, goals, and expectations of each.
Treasurer Devlin made a motion to table this agenda item until a later date. Vice President Nicholson
seconded the motion and it passed unanimously.
4. DISCUSSION AND APPROPRIATE ACTION TO ESTABLISH INDIVIDUAL BOARD MEMBER A)
JOB DESCRIPTION, B) ROLE, C) RESPONSIBILITIES, AND D) EXPECTATIONS.
Treasurer Devlin made a motion to table this agenda item until a later date. Vice President Nicholson
seconded the motion and it passed unanimously.
5. DISCUSSION AND APPROPRIATE ACTION TO DEVELOP A BOARD MEMBER HANDBOOK.
Treasurer Devlin made a motion to table this agenda item until a later date. Vice President Nicholson
seconded the motion and it passed unanimously.
ECONOMIC DEVELOPMENT CORPORATION 4B
JULY 11, 2005
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6. DISCUSSION AND APPROPRIATE ACTION IN REFERENCE TO A PRESENTATION OF THE
COMPREHENSIVE PLAN FOR THE TOWN OF TROPHY CLUB.
Director Shuman led a discussion in reference to hiring professional staff to obtain information (who, what,
why) the Town desires to continue in a suitable direction. No action was taken.
7. DISCUSSION AND APPROPRIATE ACTION ON A RESOLUTION OF THE TOWN COUNCIL OF
THE TOWN OF TROPHY CLUB, TEXAS, AND THE TROPHY CLUB ECONOMIC DEVELOPMENT
CORPORATION 4B, REPEALING RESOLUTION NO. 2003-04 AND AUTHORIZING AN
ECONOMIC DEVELOPMENT AGREEMENT WITH MIDWEST COMMERCIAL REALTY;
DESIGNATING TERMS OF THE AGREEMENT AND PROVIDING AN EFFECTIVE DATE.
Director Scoggins offered proposed amendments to the Resolution (copy attached to minutes). Town Attorney
Adams stated the Resolution is a general concept resolution.
Director Scoggins made a motion to table this agenda item until a later date. Treasurer Devlin seconded the
motion and it passed unanimously.
8. DISCUSSION AND APPROPRIATE ACTION TO APPROVE 2005106 BUDGET.
Director Scoggins made a motion to approve as amended. Director Shuman seconded the motion and it
passed unanimously.
9. DISCUSSION AND APPROPRIATE ACTION FOR STRATEGIC PLANNING.
Roger Unger reported that DR Horton is working on PD framework.
10. DISCUSSION OF UPDATES TO FORM -"ACTION ITEMS LOG".
The Board recommended compiling the "Action Items Log', "Funding Request Log", and "Issue Items Log" into
one agenda line item on future agendas.
11. DISCUSSION OF UPDATES TO FORM "FUNDING REQUEST LOG".
No updates.
12. DISCUSSION OF UPDATES TO FORM "ISSUE ITEMS LOG".
No updates.
13. APPROVAL OF FINANCIAL STATEMENTS.
Treasurer Devlin made a motion to accept and approve the June financials. Director Shuman seconded the
motion and it passed unanimously.
14. APPROVAL OF MEETING MINUTES.
Director Shuman made a motion to approve the June 20, 2005 meeting minutes as amended with Treasurer
Bill Devlin not present at the EDC B meeting. Director Scoggins seconded the motion and it passed 6-0-1
with Treasurer Devlin abstaining.
Director Shuman made a motion to approve the June 30, 2005 meeting minutes. Director Scoggins seconded
the motion and it passed unanimously.
15. OTHER BUSINESS.
Secretary Hayes requested Roger Unger io invite Charles Haynes to the August 8 meeting to discuss funding
vehicles. The Board will initiate a request from the Trophy Club Medical Center to schedule a breakfast
meeting on August 8.
Director Shuman commended Sharon Huppert, Community Relations, and the 40 of July celebration team on
their endeavors for a successful event.
A brief discussion was held in reference to the "Effective Meetings" information in this package.
ECONOMIC DEVELOPMENT CORPORATION 4B
JULY 11, 2005
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16. ADJOURN REGULAR SESSION.
Vice President Nicholson made a motion to adjourn at 9:30 p.m. Director Scoggins seconded the motion and
it passed unanimously.
James Hicks
President
Andy Hayes
Secretary