Minutes EDC 4B 02/13/2006MINUTES OF WORKSHOP/REGULAR SESSION
ECONOMIC DEVELOPMENT CORPORATION 4B
TOWN OF TROPHY CLUB
FEBRUARY 13, 2006
6:30 P.M.
STATE OF TEXAS
COUNTY OF DENTON
The Economic Development Corporation 4B of the Town of Trophy Club, Texas, met in a Workshop/Regular
Session on February 13, 2006. The meeting was held within the boundaries of the Town and was open to the
public.
DIRECTORS PRESENT:
Doyle Nicholson
Vice -President
Damian Olthoff
Secretary
Bill Devlin
Treasurer
Rebecca Shuman
Director
Ralph Scoggins
Director
Larry E. Crosser
Director
DIRECTORS ABSENT:
James Hicks President
STAFF AND GUEST (S) PRESENT:
Sharon Huppert EDC Clerk
Roger Unger Staff Liaison
WORKSHOP SESSION
1. Call to order and announce a quorum.
2. Discussion of regular agenda items.
3. Adjourn workshop session.
REGULAR SESSION
1. CALL TO ORDER AND ANNOUNCE A QUORUM.
Vice President Nicholson called the Workshop/Regular Session to order at 6:40 p.m., and announced
that there was a quorum.
2. DEVELOPER'S REPORT.
No report.
3. DISCUSS AND TAKE APPROPRIATE ACTION IN REGARDS TO THE BUDGET OF THE
COMMUNITY POOL.
Roger Unger stated that budget workshops have started and asked what were the thoughts of the
Directors in reference to the funding of the community pool. Treasurer Devlin stated that the Board
would be willing to continue with the Debt Service Fee as stated in the original contract.
No action taken.
4. DISCUSS AND TAKE APPROPRIATE ACTION IN REGARDS TO FUNDING EVENTS AT
HARMONY PARK.
Roger Unger led a discussion. Director Shuman. requested Adam Adams, Parks and Recreation
Director, to submit a tangible park report at the next meeting that includes the following information; use
of funds, plan for the year, update on past year plan.
No action taken.
5. PROJECT(S) UPDATES/STATUS.
Director Shuman advised the Board that she will contact Regency Center in reference to the timetable
for the completion of signage at the corner of Hwy 114 and Trophy Lake Drive and status of pigeon
dropping clean up.
6. DISCUSSION AND APPROPRIATE ACTION FOR STRATEGIC PLANNING.
Director Shuman gave a report on the task force that was implemented to work with the school district
and the Town on a joint service agreement; i.e.', library and athletic fields.
7. DISCUSSION OF UPDATES TO THE FOLLOWING FORMS 1) ACTION ITEMS LOG; 2)
FUNDING REQUEST LOG; 3) ISSUE ITEMS LOG.
Removal of this agenda item to be discussed at March. meeting.
8. APPROVAL OF FINANCIAL STATEMENTS.
Director Shuman made a motion to accept financials as presented. Treasurer Devlin seconded the
motion and it passed unanimously.
9. APPROVAL OF MEETING MINUTES.
Director Shuman made a motion to approve the meeting minutes as amended; i.e. change Damian
Olthoff's title from Director to Secretary. Director Crosser seconded the motion and it passed
unanimously.
10. OTHER BUSINESS.
Board directed EDC clerk, Sharon Huppert, to forward a copy of the Board, Commission and
Committee Handbook to Directors Larry Crosser and Damian Olthoff.
Board directed EDC clerk, Sharon Huppert, to investigate possible Texas Economic Development
Council course located in Arlington.
Board directed EDC clerk, Sharon Huppert, to investigate obtaining the Open Meetings Act video
training course in order to place on the agenda at the next scheduled Board meeting or obtain training
CDs to distribute to Board members.
11. ADJOURN REGULAR SESSION.
Director Scoggins made aot�to adjourn at 7:40 p.m. Director Devlin seconded the motion and it
passed unaniypously.,,
Nicholson
Damian Olthoff