Minutes EDC 4B 08/13/2007MINUTES OF REGULAR SESSION
ECONOMIC DEVELOPMENT CORPORATION 4B
TOWN OF TROPHY CLUB
AUGUST 13, 2007
6:30 P.M.
STATE OF TEXAS
COUNTY OF DENTON
The Economic Development Corporation 4B of the Town of Trophy Club, Texas, met in a
Regular Session on August 13, 2007. The meeting was held within the boundaries of the Town
and was open to the public.
DIRECTORS PRESENT:
James Hicks
President
Doyle Nicholson
Vice -President
Damian Olthoff
Secretary
Larry E. Crosser
Treasurer
Cy Holley
Director
Rebecca Shuman
Director
Glenn Strother
Director
DIRECTORS ABSENT:
Philip Sterling Council Liaison
STAFF AND GUEST(S) PRESENT:
Brandon Emmons Town Manager
Sakura Moten- Dedrick Finance Director
Shannon DePrater Staff Liaison
Jean Ashenfelter Town of Trophy Club Arts Advisory Group Chair
REGULAR SESSION
Call to order and announce a quorum.
President Hicks, noting a quorum of EDC 4B, called the regular session to order at 6:37 p.m.
Open Public Hearing:
On the 91h day of July 2007 and the 13th day of August 2007, at 6:30 p.m. there will be a
public hearing of the Economic Development Corporation 4B of the Town of Trophy
Club, Texas, at the Municipal Utility District Building, 100 Municipal Drive, Trophy Club,
Texas, 76262, for the purpose of considering the expenditure of funds for the fiscal year
2007-2008 budget. There is a sixty-day period that begins June 22, 2007, the date of the
first public notice of the proposed project(s), during which the public may submit a
petition with any objections to the project(s). Please contact Shannon DePrater
concerning any questions, (682) 831-4605.
President Hicks opened the Public Hearing at 6:37 pm.
No Citizen input.
Close Public Hearing.
President Hicks closed the public hearing at 6:38 p.m.
EDC B
August 13, 2007 Regular Session
Page 2 of 3
Discuss and take appropriate action regarding a request for funding the Town's
membership to Artsnet for FY07/08.
Director Shuman gave some background information and stated that she would support funding
the membership for Fiscal Year 07/08 only.
Trophy Club Arts Advisory Group Chair Jean Ashenfelter gave an overview of the project and
answered questions from the Board.
Directory Holley stated he would like to see a plan that shows how this membership will promote
the economic development of the Town.
Director Shuman made a motion to fund the $2,500 for the Artsnet Membership with the
promise that the Town of Trophy Club Arts Advisory Group present their action plan to the
Board at their November meeting. Director Nicholson seconded; motion carried unanimously.
EDC 4B TO CONVENE INTO WORKSHOP SESSION
Interview candidates for five (5) expired seats:
7:00 p.m. — Mr. Isherwood to call in
7:15 p.m. or immediately following previous applicant — Mr. Chitwood
Questions/comments for current Board members reapplying
The Board interviewed Mr. Isherwood. Mr. Chitwood was unavailable for an interview.
EDC 4B TO RECONVENE INTO REGULAR SESSION
Discuss and take appropriate action regarding a recommendation to the Town Council of
candidates for one (5) expired seats on the EDC413.
Director Holley made a motion to re-elect all incumbents. Director Strother seconded.
Discussion ensued regarding the staggering of terms. To allow for more even staggering of
terms, Director Shuman made a second motion to extend President Hicks' term for one year,
allowing for Directors Crosser, Nicholson, Olthoff and Shuman terms to expire in 2009 and
Directors Hicks, Holley and Strother terms to expire in 2008. Director Holley seconded; motion
carried unanimously.
Discuss and take appropriate action regarding FY06/07 Budget Amendment.
Board must formally vote on amendment.
Ms. Dedrick, Finance Director, shared with the Board that amounts have since changed since
the public hearings for the budget amendment. Ms. Dedrick stated that the amounts from
Reserves and EDC Projects will actually decrease by $15,000 because of the MUD 1 payment
of their portion of the Buxton Study. The excess will be transferred into Reserves.
Director Holley made a motion to adopt the FY06/07 Budget Amendment as presented. Director
Crosser seconded; motion carried unanimously.
The following item was moved forward as the next discussion item:
Discuss and take appropriate action to forward FY07/08 Budget to Town Council for
approval.
Director Crosser made a motion to forward FY07/08 Budget to Town Council as presented.
Director Shuman seconded; motion carried unanimously.
EDC B
August 13, 2007 Regular Session
Page 3 of 3
Discuss and take appropriate action regarding September ICSC Conference.
The Board discussed the dates of the ICSC Conference and meeting locations. The consensus
of the Board was to upgrade one hotel room to a suite to allow for a meeting location. The
Board decided to ask the Mayor if he would like to attend the Conference and Directors Hicks,
Crosser and Strother will check their schedule for availability.
Town Manager Brandon Emmons stated that the Town would fund the hotel and travel
accommodations of staff and the Mayor, if EDC 4B would pay the conference registration fee for
all attendees.
Once the attendees have been established, that group will come up with their plan and packet
for the ICSC Conference.
Discuss and take appropriate action regarding Buxton Study.
The Board narrowed Buxton's retail match list by eliminating all retailers requiring large amounts
of space that Trophy Club could not provide for. Director Holley stated that he would like to take
the list back to the residents for their input.
The Board directed Town Staff to move forward and create a retail survey listing all remaining
services and give examples of stores and once the results have been tallied, forward the list to
the Board and Buxton.
Discuss and take appropriate action regarding Long Range/Strategic Planning.
Director Shuman tallied the Board to find a date suitable for a planning session. The Board
decided on Monday, December 17, 2007 from 1:00 p.m. until 5:00 p.m. Discussion continued to
move their monthly meeting to Monday, December 17th from noon until 1:00 p.m.
The Board asked Town Staff to move forward and research costs of facilitators.
Approval of June 2007 Financials.
Director Holley made a motion to approve the June 2007 Financials as written. Director Olthoff
seconded; motion carried unanimously.
Other business.
No other business was presented.
Next meeting scheduled for September 10, 2007 at 6:30 p.m.
The Board will meet on September 10, 2007at 6:30 p.m. in the Public Services Conference
Room.
Adjourn regular session.
Director Oithoff made a motion to adjourn at 9:14 p.m. Director Shuman seconded; motion
carried unanimously.
Jim Hi ks Damian Olthoff