Minutes EDC 4B 05/12/2008MINUTES OF REGULAR SESSION FOR THE
ECONOMIC DEVELOPMENT CORPORATION 4B BOARD
LOCATION: 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS
Monday, May 12, 20008
6:30 PM
STATE OF TEXAS
COUNTY OF DENTON
The Economic Development Corporation 4B of the Town of Trophy Club, Texas, met in Regular Session on May
12, 2008. The meeting was held within the boundaries of the Town and was open to the public.
EDC 4B DIRECTORS PRESENT:
James Hicks President
Larry E. Crosser Treasurer
Dan Bishop Director
Dave Glaser Director
Rebecca Shuman Director
Glenn Strother Director
DIRECTORS ABSENT:
Damian Olthoff Secretary
Philip Sterling EDC 4B Council Liaison
STAFF AND GUEST(S) PRESENT:
Brandon Emmons Town Manager
A.1 Call to order and announce a quorum.
President Hicks, noting a quorum of EDC 4B, called the regular session to order at 6:30 p.m.
A.2 Discuss and take appropriate action regarding the appointment of Board Officers.
Director Strother moved to nominate Director Hicks as President. Director Crosser seconded; motion carried
unanimously.
Director Crosser moved to nominate Director Glaser as Vice President. Director Bishop seconded; motion carried
unanimously.
Director Strother moved to nominate Director Olthoff as Secretary. Director Shuman seconded; motion carried
unanimously.
Director Bishop moved to nominate Director Crosser as Treasurer. Director Strother seconded; motion carried
unanimously.
A.3 Discuss and take appropriate action regarding the hiring of a Strategic Planning Facilitator.
Director Shuman moved after successful review of Mr. Holifield's firm, plan and resume, the Board will enter into a
contract for Professional Services with Ron Holifield. Director Crosser seconded.
Director Strother thought amendments to the motion were needed to make sure the contract was with Mr. Holifield
and not his staff.
Town Manager Emmons clarified the motion authorizing staff to request.a contract for professional services with
Government Resources Inc. and present at next EDC 4B meeting for approval.
Town Manager Emmons shared that the Board will have a proposal to review before the meeting.
Motion carried unanimously.
Director Crosser asked that agenda item A.4 be held until after the approval of the financials.
A.5 Discuss and take appropriate action necessary for preparation of the 2008 ICSC Regional Meeting.
Director Strother stated based on last year; the group that goes to ICSC needs to go with a concept plan on
Trophy Club's commercial property. Director Strother has met with a developer that is willing to create a
preliminary concept plan, with a low cost, with the condition that they would be able present the plan if we have
the opportunity to move to the next level.
Director Strother will arrange for a short general information presentation for the Board at their next meeting.
A.6 Staff Updates
Town Manager Emmons answered questions from the Board.
A.7 Items for Future Agendas
The Board would like to the following items to the list of future agenda items:
• Arts Advisory Group Update
• EDC Training for new directors
• Joint Meeting with EDC 4A regarding Pool Bond Payment (November)
A.8 Other Business
No discussion.
A.9 Approval of Minutes:
A. March 10, 2008 Regular Session
B. March 24, 2008 Joint Workshop Session
Director Crosser moved to approve the March 10, 2008 Regular Session minutes as written. Director Shuman
seconded; motion carried unanimously.
Director Strother moved to approve the March 24, 2008 Joint Workshop Session as amended. Director Shuman
seconded; motion carried unanimously.
A.10 Approval of Financials:
A. February 2008
B. March 2008
Director Shuman moved to approve both February 2008 and March 2008 Financials as written. Director Strother
seconded; motion carried unanimously.
A.4 Discuss and take appropriate action regarding the FY2008-2009 Budget.
The Board began discussions regarding the FY2008-2009 Budget.
No action taken.
A.11 Next Meeting scheduled for June 9, 2008 at 6:30 p.m.
rhe Board agreed to meet on June 9, 2008.
Director Strother thanked the directors for the opportunity to serve on the Board.
A.12 Adjourn regular session.
Director Strother made a motion to adjourn at 8:39 p.m. Director Shuman seconded; motion carried unanimously.
Jim c , President Damian Olthoff, Se etar
EDC B Regular Session Page 2 of 2
May 12, 2008 Minutes