Minutes EDC 4B 01/12/2009MINUTES OF REGULAR SESSION FOR THE
ECONOMIC DEVELOPMENT CORPORATION 4B BOARD
LOCATION: 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS
Monday, January 12, 2009
6:30 PM
STATE OF TEXAS
COUNTY OF DENTON
The Economic Development Corporation 4B of the Town of Trophy Club, Texas, met in Regular
Session on January 12, 2009. The meeting was held within the boundaries of the Town and was
open to the public.
EDC 4B DIRECTORS PRESENT:
James Hicks
President
Dave Glaser
Vice President
Larry E. Crosser
Treasurer
Damian Olthoff
Secretary
Dan Bishop
Director
Zachary Jeffery
Director
Rebecca Shuman
Director
EDC 4B DIRECTORS ABSENT:
Glenn Strother EDC 4B Council Liaison
STAFF AND GUEST(S) PRESENT:
Stephen Seidel Assistant Town Manager
Jean Ashenfelter JA Designs
A.1 Call to order and announce a quorum.
President Hicks, noting a quorum of EDC 4B, called the regular session to order at 6:35 p.m.
A.2 Discuss and take appropriate action regarding a branding/marketing initiative.
JA Designs Jean Ashenfelter made a presentation to the Board regarding branding and
marketing. She provided information on the importance of branding/marketing, what is
branding/marketing, and how Trophy Club could benefit from a new brand inglmarketing
initiative. The Board discussed the information, and overall was not in favor of moving forward
on a branding/marketing initiative at this time.
A.3 Receive Council Member Strother's update on November 16, 2008 Council Retreat.
Council Member Strother was unable to attend the meeting due to being out of town. Assistant
Town Manager Seidel provided his perspective and insight into the November Council Retreat.
The Board requested a February meeting with one agenda item that will allow Council Member
Strother to present his update.
A.4 Discuss and take appropriate action regarding skill set for prospective new
members.
The consensus of the Board is to make note in the minutes that in an effort to continue to have
a well-balanced committee, the Board will seek qualified candidates to fill vacancies with
experience in the following professional areas: real estate developer, financial/accounting,
marketing/ public relations, project manager or retail.
A.5 Discuss and take appropriate action regarding future meeting dates and times.
The Board discussed their current meeting schedule and whether it should be altered based on
workload and demand.
Director Olthoff moved to approve the proposed 2009 meeting dates as listed and to hold a
meeting when needed:
April 2009
July 2009 — Budget PH
August 2009 — Budget PH
October 2009
January 2010
Director Shuman seconded the motion.
Overall, the Board concluded that Board members should keep the second Monday of each
month open in the event there is a need to hold a meeting, but that a meeting is not required
unless necessary. The Board will meet in February to discuss Council Member Strother`s
November Council Retreat update and the next tentative meeting date is April.
Motion carried unanimously.
Board to Convene into Executive Session at 8:16 p.m.
A.6 Pursuant to Texas Government Code, Annotated, Subchapter 551, Section 551.087
Deliberation Regarding Economic Development Negotiations, the Board will enter
into executive session to discuss the following:
The offer of financial or other incentives to a business prospect that the Town
seeks to have locate within the territory of the Town.
Board to Reconvene into Regular Session at 8:35 p.m.
The Board took a break and resumed the meeting at 8:41 p.m.
A.7 Staff Updates:
A. GSBS Architects work on Design Charrette
Assistant Town Manager Seidel provided a brief update on the current project stage and
future plans. He plans to meet with GSBS and the Beck Family on January 21 to
discuss the draft of the new zoning district.
B. Buxton Retail Site Assessment
Assistant Town Manager Seidel stated that Buxton had completed their retail analysis
based on their most current data upload. He will be researching the retail/restaurant
listing for candidates to develop retail match information. Assistant Town Manager
Seidel will forward the latest information to the Board for their review.
A.8 Approval of Minutes:
A. October 27, 2008 Joint Session with Town Council
B. November 10, 2008 Regular Session
Director Crosser made a motion to approve the October 27, 2008 Joint Session with Town
Council Minutes as written. Director Glaser seconded, motion carried unanimously.
Director Shuman made a motion to approve the November 10, 2008 Regular Session minutes
as presented. Director Crosser seconded; motion carried unanimously.
A.9 Approval of Financials:
A, October 2008
Director Crosser presented the October 2008 Financials to the Board.
Director Crosser made a motion to approve the October 2008 Financials as presented. Director
Shuman seconded; motion carried unanimously.
A.10 Items for Future Agendas.
• Receive Council Member Strother's update on November 16, 2008 Council Retreat —
moved to February 9
A.11 Next Meeting scheduled for February 9, 2009 at 6:30 p.m.
A.12 Adjourn regular session.
Director Glaser made a motion to adjourn at 9:15 p.m. Director Crosser seconded; motion
carri d ynanimously.
1
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Jam s Hicks, President Damian o , Secretary