Minutes EDC 4B 12/13/2010MINUTES OF REGULAR SESSION FOR THE
ECONOMIC DEVELOPMENT CORPORATION 4B BOARD
LOCATION: 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS
Monday, December 13, 2010
6:30 PM
STATE OF TEXAS
COUNTY OF DENTON
The Economic Development Corporation 4B of the Town of Trophy Club, Texas, met in
Regular Session on December 13, 2010. The meeting was held within the boundaries of
the Town and was open to the public.
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James Hicks
President
Dave Glaser
Vice President
Dean Murray
Secretary/Treasurer arrived 6:40 p.m.
Nicole Fontayne
Director arrived 6:42 p.m.
Nick Sanders
Director
Sean Weaver
Director
EDC 413 DIRECTORS ABSENT:
Rebecca Shuman Director
STAFF AND GUEST(S) PRESENT:
Mike Siye Town Manager
Stephen Seidel Assistant Town Manager
Shannon DePrater Interim Town Secretary
Carolyn Huggins Community Development Director
Glenn Strother Council Member
Bill Rose
Council Member
Call to order and announce a quorum.
President Hicks, noting a quorum, called the regular session to order at 6:36 p.m.
REGULAR SESSION
1. Discuss and take appropriate action regarding the approval of the October 11,
2010 Regular Session Meeting Minutes.
Director Sanders motioned to approve the October 11, 2010 Minutes as presented;
Director Glaser seconded. Motion carried unanimously.
2. Discuss and take appropriate action regarding the approval of the October 25,
2010 Special Session Meeting Minutes.
EDC 4B December 13, 2010 Regular Session Minutes Page 1 of 4
Director Glaser motioned to approve the October 25, 2010 Minutes as presented;
Director Sanders seconded. Motion carried unanimously.
3. Discuss and take appropriate action regarding the approval of the November 8,
2010 Regular Session Meeting Minutes.
Director Glaser motioned to approve the November 8, 2010 Minutes as presented;
Director Sanders seconded. Motion carried unanimously.
4. Discuss and take appropriate action regarding the Monthly Financials Dated
September 2010 (Preliminary).
Director Sanders motioned to approve the September 2010 (Preliminary) as presented;
Director Glaser seconded. Motion carried unanimously.
5. Discuss and take appropriate action regarding the Monthly Financials Dated
October 2010.
Director Sanders motioned to approve the October 2010 as presented; Director Glaser
seconded. Motion carried unanimously.
6. Receive ICSC Conference Update/Recap, discussion of same.
President Hicks acknowledged the great help from Director Murray and Council member
Strother for setup and Directors Glaser, Fontayne and Sanders for attending the booth,
with a special thank you to Community Development Director Carolyn Huggins for
attending both days.
Director Sanders felt that it was well worth the financial expenditure for the Board to
attend. Sanders felt the slide show drew attendees in and gave the Board the
opportunity to interact with those who stopped by. He was also very pleased with
Catalyst and their support.
Community Development Director Carolyn Huggins enjoyed the opportunity to attend,
meet with other cities. Huggins shared how educational and beneficial the Conference
was. She expressed her appreciation to the Board for inviting her to attend.
Assistant Town Manager Seidel also thanked Information Systems Director Mike Pastor
for his help with setup and the presentation.
President Hicks also thanked Steve Zieverink for his help with booth tear down.
Town Manager Slye expressed his appreciation of the Directors' support of the booth.
EDC 4B December 13, 2010 Regular Session Minutes Page 2 of 4
7. Presentation from Community Development Director Carolyn Huggins
regarding Planned Developments in Trophy Club and the Development
Standards unique to each "PD"; discussion of same.
Community Development Director Huggins provided general information relating to
Trophy Club Planned Developments (PD). Huggins explained that typically a PD is a
zoning district and what makes a PD unique is that it is a mixed use zoning district.
Usually, a Developer will ask for a PD when straight zoning does not allow what the
Developer would like, including different lot sizes.
Commercial PDs include:
• PD -13 —The Village
• PD -21 -- The Plaza (Tom Thumb)
• PD -25 — Trophy Wood Business Center
Seidel stated that a good way to think of a PD is to think of a contract between the Town
and a Developer.
Huggins also explained how the existing Planned Developments might be improved in
the future and how the Board can help. The Board discussed options on how to
proceed with Planned Development improvements.
President Hicks suggested placing this agenda item on future agendas and invite
necessary individuals to participate in the discussions.
8. Discuss and take appropriate action regarding sponsorship of the Northeast
Tarrant County Transportation Summit.
Seidel shared Tarrant County Commissioner Fickes invited the Town to participate in
this event. The Town is participating and Seidel expressed this would be a great
opportunity for the Board to share a booth with the Town.
Director Sanders motioned to authorize the expense of $250 from the FY 2010-11
miscellaneous line item for NTTS summit sponsorship; Director Weaver seconded;
motion carried unanimously.
9. Discuss and take appropriate action regarding the prioritizing and calendaring
of the EDC 413 Board Future Agenda Items List.
The consensus of the Board was to prioritize Future Agenda Item's List as:
1. TxDot Signage and Costs
2. Training for Directors
3. Possible economic development incentives/projects such as a scene of lights
through a pathway — go to churches, community groups, etc.
4. Discuss Board's involvement/partnering with the Chamber and area associations
regarding both their programs and EDC 4B projects
5. Clock Tower and Maintenance
EDC 413 December 13, 2010 Regular Session Minutes Page 3 of 4
10. Receive Commercial Property update including current projects; discussion of
same.
Assistant Town Manager Seidel updated the board and answered questions.
11. Receive Coupon Project Update; discussion of same.
Director Murray updated the Board and answered questions. Seidel thanked Murray for
help work on this project.
12. Receive Council update from Council member Strother; discussion of same.
Council member Strother updated the board and answered questions.
13. Future Agenda Items.
Director Murray added Strategic Workshop with Key Business Owners.
14. Next meeting date: January 10, 2011.
President Hicks announced January 10, 2010 as the next meeting date.
Adjourn
Director Murray motioned to adjourn at 9:22 p.m.; Director Sanders seconded. Motion
carried unanimously.
-LJ�—
�J icks, President
Dean Murray, Treasurer/Secretary
EDC 413 December 13, 2010 Regular Session Minutes Page 4 of 4