Minutes EDC 4B 03/01/2010ASMPb
161 Trophy Club Entities
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Meeting Minutes
Economic Development Corporation
413 (EDC 413)
Monday, March 1, 2010
6:30 PM
STATE OF TEXAS
COUNTY OF DENTON
100 Municipal Drive
Trophy Club, Texas 76262
Public Services Conference Room
The Economic Development Corporation 4B of the Town of Trophy Club, Texas, met
in Regular Session on March 1, 2010. The meeting was held within the boundaries of
the Town and was open to the public.
BOARD MEMBERS:
Present: 5 - President James Hicks, Director Dan Bishop, Vice President Dave Glaser,
Director Nick Sanders, and Director Rebecca Shuman
Absent: 2 - Director Zachary Jeffery, and Secretary/Treasurer Dean Murray
STAFF AND GUEST(S) PRESENT:
Stephen Seidel, Assistant Town Manager
Shannon DePrater, Deputy Town Secretary/ RMO
Bill Rose, Council member
Adam Adams, Parks & Recreation Director
Joseph Walker, Professor, UNT/Consultant
Call To Order and announce a quorum.
President Hicks, noting a quorum of EDC 4113, called the regular session to
order at 6:39 p.m.
REGULAR SESSION
1. 2010-118-T Presentation by Director Adam Adams regarding Trophy Club Parks and Recreation
projects and activities.
Attachments: ' i'ark Summa[y pdf
Parks and Recreation Director Adam Adams and Dr. Joseph Walker updated the
Board on the Trophy Club Parks and Recreation projects and activities and
addressed questions from the Board.
This matter was Discussion only - No action taken
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Economic Development Meeting Minutes March 1, 2010
Corporation 413 (EDC 4B)
2. 2010-120-T Discuss and take appropriate action regarding Town Audit expense in the amount of
$5000.
Assistant Town Manager Stephen Seidel explained that in order to be more
financially transparent and in accordance with governmental accounting principles,
the Town will now be dividing up the audit expense to the appropriate funds. Because
EDC 4B is a separate fund and requires a separate audit within the overall Town
audit, the expense will need to be paid by EDC 4B funds. The Town is doing this for
all separate non -General Fund funds. Seidel recommended Finance creating a new
line item named 'Audit" and transfer $5,000 from an existing line item to cover the
expense.
Director Sanders moved to recommend Finance create a new line item named
"Audit" under expenditures and transfer the amount already paid from
Miscellaneous Expenses to cover the expense. Director Shuman seconded.
The motion CARRIED by the following vote:
Aye: 5 - President Hicks, Director Bishop, Vice President Glaser, Director
Sanders, and Director Shuman
3. 2010-121-T Discuss and take appropriate action regarding the 2010 ICSC Conference.
Seidel shared that a basic 10'x10' booth space has a member cost of $370. This
price includes a company sign and pipe/drape booth. The price does not include any
type of furniture. Furniture must be ordered separately from the official expo
contractor. Booth space is reserved on a first come, first serve basis.
Seidel will look into the additional costs to furniture, purchasing giveaways and
printing costs and bring back to the Board.
Director Shuman moved to direct Seidel to rent a booth, including making
deposits for furniture and other necessities not to exceed $1000. Director
Glaser seconded. The motion CARRIED by the following vote:
Aye: 5 - President Hicks, Director Bishop, Vice President Glaser, Director
Sanders, and Director Shuman
4. 2010-122-T Receive Council update from Mayor Pro Tem Strother; discussion of same.
No action taken, Mayor Pro Tem Strother was not in attendance.
This matter was Discussion only - No action taken
5. 2010-123-T Receive Commercial Property update including current projects; discussion of same.
Seidel updated the Board regarding:
26 Acre Tract — Seidel tentatively set a meeting for this week with Beck Properties.
Trophy Wood Business Center— Seidel and Jason Claunch from Catalyst
Commercial have a few potential prospects for this center, including site visits.
Regency Center— has solid operators looking at this site.
Hampton Inn — received a site visit from owner's consultant.
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Economic Development Meeting Minutes March 1, 2010
Corporation 413 (EDC 413)
This matter was Discussion only - No action taken
6. 2010-124-T Discuss and take appropriate action regarding the approval of the February 2, 2010
Regular Session Minutes.
Attachments: February 8 2010 Minutes.pdf
Director Shuman moved to approve the February 8, 2010 Regular Session
Minutes as presented. Director Sanders seconded. The motion CARRIED by
the following vote:
Aye: 5 - President Hicks, Director Bishop, Vice President Glaser, Director
Sanders, and Director Shuman
7. 2010-125-T Discuss and take appropriate action regarding the approval of the January 2010
Financials.
Attachments: January 2010 Monthly Financial Reports.pdf
Director Sanders moved to approve the December 2009 Financials as
presented. Director Shuman seconded. The motion CARRIED by the following
vote:
Aye: 5 - President Hicks, Director Bishop, Vice President Glaser, Director
Sanders, and Director Shuman
8. 2010-126-T Future Agenda Items.
Attachments: EDC 4B Future Agenda Items.pdf
Seidel will be bringing a draft presentation for the April 12, 2010 Council update to the
Board at the next meeting.
Seidel shared that the May meeting will be a Planning and Zoning Workshop, with
Carolyn Huggins, Planning and Zoning Manager taking the Board through the
development process.
Sanders asked about the TxDot Signage item — Seidel keeps contacting TxDot and
cannot get a good contact. Sanders suggested calling someone at Southlake; they
just added Value Place to a Southlake sign.
Sanders mentioned the Chamber item on the list because the Chamber is getting
more active and this item could also serve as a Chamber report.
This matter was Discussion only - No action taken
9. 2010-127-T Next meeting date: April 5, 2010
President Hicks mentioned that the next meeting is scheduled for April 5, 2010 at
6:30 p.m.
This matter was Discussion only - No action taken
Adjourn
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Economic Development Meeting Minutes March 1, 2010
Corporation 4B (EDC 4B)
Director Shuman moved to adjourn at 8:29 p.m. Director Bishop seconded.
The motion CARRIED by the following vote:
Aye: 5 - President Hicks, Director Bishop, Vice President Glaser, Director
Sanders, and Director Shuman
(_7 ames Icks, President
- 4, ""� -
Dean Murray, reasurer/Secretary
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