Minutes EDC 4B 10/11/2010MINUTES OF REGULAR SESSION FOR THE
ECONOMIC DEVELOPMENT CORPORATION 4B BOARD
LOCATION: 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS
Monday, October 11, 2010
6:30 PM
STATE OF TEXAS
COUNTY OF DENTON
The Economic Development Corporation 4B of the Town of Trophy Club, Texas, met in
Regular Session on October 11, 2010. The meeting was held within the boundaries of
the Town and was open to the public.
EDC 413 DIRECTORS PRESENT:
Dave Glaser
Vice President
Dean Murray
Secretary/Treasurer arrived at 7.49 p.m.
Nicole Fontayne
Director
Nick Sanders
Director
Rebecca Shuman
Director
Sean Weaver
Director
EDC 4B DIRECTORS ABSENT:
James Hicks President
STAFF AND GUEST(S) PRESENT:
Shannon DePrater Interim Town Secretary
Bill Rose Council Member
Call to order and announce a quorum.
Vice President Glaser, noting a quorum, called the regular session to order at 6:32 p.m.
REGULAR SESSION
1. Vice President Glaser to welcome new members.
Vice President Glaser welcomed Directors Fontayne and Weaver to the Board.
2. Discuss and take appropriate action on the nomination and appointment of the
following Officer positions:
a. President
b. Vice President
c. Secretary/Treasurer
Vice President Glaser shared that President Hicks would be delighted to serve as
President for another year.
Director Shuman nominated Director Hicks for President.
Director Shuman nominated Director Glaser for Vice President.
Director Sanders nominated Director Murray for Secretary/Treasure.
Directors voted on all nominations made; vote was unanimous to appoint Director Hicks
as President, Director Glaser as Vice President and Director Murray as
Secretary/Treasurer.
Vice President Glaser moved to Agenda Item #4.
4. Discuss and take appropriate action regarding training requirement for new
board members.
Director Shuman explained why she requested this item be placed on tonight's agenda.
Shuman explained the training available for EDC Directors and that it would be helpful
for all Directors to take the training and would like to make it standard that new Directors
attend the training within the first year of being appointed.
The Board discussed dates for training and requested that this item be brought back on
the next meeting, along with training dates.
5. Discuss and take appropriate action regarding the 2010 ICSC Conference.
Vice President Glaser asked Director Sanders to explain how the conference is set up
and asked for Director Sanders' and Council member Strother's recommendation as to
what the Board should obtain for the Conference.
The Board created a list of items to be addressed prior to the ICSC Conference; the list
included the following:
• Follow up with Jason Claunch regarding presentation materials, including some
sort of "Presentation Speech" to use when conference visitors come into the
booth.
• Should the Board members attending wear Town Shirts with Trophy Club
Economic Development embroidered on them and if so, what type of shirt?
• Gather materials from Regency and area developers; maybe invite a
representative to share the booth.
• What other items does the Board need to rent for the booth in addition to the
provided table and two chairs?
• Who will be attending and shifts to make sure the booth is manned appropriately
• Should the Board offer snacks in the booth?
• What handouts and marketing materials will be provided?
o Pens
0 25th Anniversary Handout
o Aerial Photos?
o Pictures of Trophy Club Park
o Park Concept Plan
• Should the Board invite the Becks to attend the booth?
The Board asked Staff to request an update from Acting Town Manager Seidel on what
has already been done for the conference and what he believes needs to be completed.
The Board would also like to meet with Jason Claunch before the conference and asked
Staff to see if they could arrange a meeting, either at the next scheduled meeting of
November 8 or on October 25.
6. Discuss and take appropriate action regarding the approval of the September
21, 2010 Regular Session Meeting Minutes.
Director Sanders made a motion to approve the September 21, 2010 Regular Session
Minutes as presented; Director Shuman seconded. Motion passed unanimously
7. Discuss and take appropriate action regarding the approval of the August 2010
Financials.
Director Sanders moved to approve the August 2010 Financials as presented; Director
Weaver seconded. Motion passed unanimously.
8. Future Agenda Items.
Director Sanders explained to the new Directors the intent of this agenda item is to
allow Directors to add items for discussion to a future meeting agenda.
Director Shuman asked for a Beck Property Status Update and an item to reprioritize
the future agenda items list; should the list be kept as is and whether or not to calendar
the current items. She would like these items to be placed on the agenda after the
ICSC Conference.
Director Sanders shared that he has a cost estimate for The Clock Tower Maintenance
item and would be willing to share that information when this item is placed on an
agenda to discuss.
Vice President Glaser moved to agenda item #3, as Director Murray was now
attendance.
3. Receive Coupon Book Project Update; discussion of same.
Director Murray explained that the book was almost ready for printing and suggested
printing 5,000 books at first to see how well the book is received. Murray asked if the
Board needed to go to Council for approval regarding the usage of Splash Park and
Trophy Club Park coupons. The Board's consensus was to move ahead with the
printing with the coupons in question printed.
The Board moved back to agenda item #5 to include Director Murray.
5. Discuss and take appropriate action regarding the 2010 ICSC Conference.
The Board brought Director Murray up to speed on the previous discussion. Director
Murray volunteered to provide a booth setup, to print the banners print the banners —
after the Board decides what to put on the banners, and a "Prize Wheel" for trinkets.
The Board agreed for Director Murray to proceed with purchasing trinkets and printing
the needed banners. Murray will research and provide Staff with the information to
forward to the Board.
9. Next Meeting Date - November 15, 2010 at 6:30 p.m.
Vice President Glaser corrected the meeting date being November 8 and not November
15, 2010. The Board may meet in Special Session on October 25, if needed, to meet
with Jason Claunch and to discuss items needed for the ICSC Conference.
Adjourn
Vice President Glaser adjourned the meeting at 8:31 p.m.
James Hicks, President Dean Murray, Treasurer/Secretary