Minutes EDC 4B 03/14/2011MINUTES OF REGULAR SESSION iy, -a-
ECONOMIC DEVELOPMENT CORPORATION 4B BOARD
LOCATION: 11 MUNICIPAL DRIVE,'f*
Monday, March 14, 2011
ii
STATE OF TEXAS §
COUNTY OF DENTON §
The Economic Development Corporation 46 of the Town of Trophy Club, Texas, met in Regular
Session on March 14, 2011. The meeting was held within the boundaries of the Town and was
open to the public.
James Hicks
President
Dave Glaser
Vice President
Nicole Fontayne
Director arrived at 6:33 p.m.
Nick Sanders
Director
Rebecca Shuman
Director
Sean Weaver
Director
EDC 4B DIRECTORS ABSENT:
Dean Murray
Secretary/Treasurer
STAFF AND GUEST(S)
PRESENT:
Stephen Seidel
Assistant Town Manager
Shannon DePrater
Town Secretary
April Reiling
PIO/Marketing Manager
Glenn Strother
Council Member
Bill Rose
Council Member
Margi Cantrell
Council Member
Call to order and announce a quorum.
President Hicks, noting a quorum, called the regular session to order at 6:32 p.m.
President Hicks announced the absence of Director Murray.
Citizen Presentations
Citizens are allowed three (3) minutes to address the Board regarding an item over which the
Board has policy or oversight authority as provided by Texas law, the ethics order, or other
policy order.
No citizens addressed the Board.
REGULAR SESSION
1. Assistant Town Manager Seidel to introduce Public Information Officer/Marketing
Manager April Reiling.
Assistant Town Manager Seidel introduced Public Information Officer/Marketing Manager April
Reiling.
President Hicks moved agenda item 3 next:
3. Discuss and take appropriate action regarding a Rebranding / Marketing plan.
Assistant Town Manager requested moving forward with a formal rebranding/marketing plan to
be brought back to the Board for approval.
No action, update only.
2. Receive Park Bond Project Overview and Presentation from Parks & Recreation
Director Adam Adams; discussion of same.
Parks and Recreation Director Adam Adams presented a Park Bond Project Overview and
answered questions from the Board.
4. Discuss and take appropriate action regarding Director training:
- 2011 Economic Development Sales Tax Workshop - June 24, 2011 - Mesquite, Texas
Directors Shuman, Fontayne, and Weaver will attend this training session. Staff will register the
Directors and email the information to the Directors attending.
5. Discuss and take appropriate action regarding the Dallas Economic Development
Guide Ad Invoice.
Assistant Town Manager Seidel explained the invoice and presented the Board with the Ad.
Seidel shared that there is funding in the Board's advertising and EDC Projects budget lines.
Director Sanders motioned to approve authorizing expenditure of funds from both advertising
and EDC Projects; seconded by Director Fontayne. Motion carried unanimously.
6. Discuss and take appropriate action regarding Management duties and powers.
President Hicks explained that Assistant Town Manager Seidel's role has increased and would
like to propose some guidelines to help Seidel work more efficiently for the Board.
Director Sanders motioned for the Board to approve a policy authorizing town staff assigned
EDC 4B responsibilities to expend budgeted funds for a single expenditure without further board
approval in an amount less than or equal to $1,000 and if greater than $1,000 but less than
$5,000 of a single expenditure, Staff must receive approval from both the President and
Treasurer (or designee) before commitment; Director Glaser seconded. Motion carried
unanimously.
7. Receive an Update from the Creating an Economic Development Plan for your
Community Webinar attendees; discussion of same.
President Hicks and Director Shuman gave a brief update on the Creating an Economic
Development Plan for your Community Webinar and answered questions from the Board.
8. Receive Commercial Property update including current projects; discussion of same.
Assistant Town Manager Seidel updated the board and answered questions from the Board.
Director Weaver left the meeting at 7:50 p.m.
9. Receive update on the Coupon Book Project.
Assistant Town Manager Seidel gave a brief update regarding the Coupon Book Project and
answered questions from the Board.
10. Receive Council update from Council Member Strother; discussion of same.
Council member Strother updated the Board and addressed questions.
11. Discuss and take appropriate action regarding the approval of the January 24, 2011
Regular Session Meeting Minutes.
Director Sanders motioned to approve the January 24, 2011 Minutes as presented; Director
Shuman seconded. Motion carried unanimously.
12. Discuss and take appropriate action regarding the Monthly Financials Dated
November 2010.
13. Discuss and take appropriate action regarding the Monthly Financials Dated
December 2010.
14. Discuss and take appropriate action regarding the Monthly Financials Dated January
2011.
Director Sanders motioned to approve the November 2010, December 2010 and January 2011
as presented; Director Shuman seconded. Motion carried unanimously.
16. Future Agenda Items.
Assistant Town Manager Seidel shared that he will have an agenda item coming forward as a
possible sponsorship event for the EDC 4B Board.
Director Shuman asked for an update on the Memorandum of Understanding for the SH114 t
170 Corridor.
Director Shuman also mentioned that now is the time for the Board to consider planning
Homecoming/Holiday events from the Future Agendas list.
Director Sanders would like Seidel to thank Regency for their Holiday decorations and also
lights on the buildings to enhance the center and possible funding aid from the Board.
16. Next meeting date: April 11, 2011.
President Hicks announced April 11, 2011 as the next meeting date.
The Board convened into Executive Session at 8:15 p.m.
EXECUTIVE SESSION
17. Pursuant to Texas Government Code, Annotated, Subchapter 551, Section 551.087
Deliberation Regarding Economic Development Negotiations, the Board will enter into
executive session to discuss the following:
- The offer of financial or other incentives to a business prospect that the Town
seeks to have locate within the territory of the Town.
The Board reconvened into Regular Session at 8:44 p.m.
RECONVENE INTO REGULAR SESSION
18. Consider and take appropriate action regarding the Executive Session.
No action
Adjourn
Director Sanders motioned to adjourn at 8:45 p.m.; Director Glaser seconded. Motion carried
unanimously.
Jame icks, President can Mu y, TreasureriSecretary