Minutes EDC 4B 09/27/2011ECONOMIC DEVELOPMENT CORPORATION 4B BOARD
LOCATION: 0 -A. DRIVE, TROPHY CLUB,
Tuesday, September 27, 2011
6:30 PM
STATE OF TEXAS§
COUNTY OF DENTON§
The Economic Development Corporation 4B of the Town of Trophy Club, Texas, met in Regular
Session on September 27, 2011. The meeting was held within the boundaries of the Town and was
open to the public.
EDC 4B DIRECTORS PRESENT:
James Hicks, President
Dean Murray, Secretary/Treasurer
Nick Sanders, Director
Rebecca Shuman, Director
Nicole Fontayne, Director
Sean Weaver, Director
EDC 4B DIRECTORS ABSENT:
Dave Glaser, Vice President
STAFF AND GUEST(S) PRESENT:
Stephen Seidel, Assistant Town Manager
April Reiling, PIO/Marketing Manager
Larry Hoover. Council Member/Mayor Pro Tem
Bill Rose, Council Member
Margi Cantrell, Council Member
Call to order and announce a quorum.
President Hicks, noting a quorum, called the regular session to order at 6:30 p.m.
Citizens are allowed three (3) minutes to address the Board regarding an item over which the Board
has policy or oversight authority as provided by Texas law, the ethics order, or other policy order.
1. Discuss and take appropriate action regarding the TIF contract.
Assistant Town Manager Seidel stated that if the Board would like to use current year values then the
Board would need to take action immediately in order to conduct the appropriate Public Hearings prior
to December 31. There are advantages and disadvantages to starting the process during 2012. The
TIF creation is not immediately necessary, but it is an item that needs to be completed. Dollars are
budgeted in the FY12 Budget to complete the project. Director Sanders felt the Board should delay the
TIF contract consideration. Director Shuman suggested the TIF contract remain on Future Agenda
Items. Board requested a presentation from Scott Polikov regarding his TIF proposal.
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Eisenberg and Associates made a presentation to the Board regarding their LogoMlebsite redesign
proposal. Director Sanders made a motion to award $35,000 to Eisenberg and Associates with the
expense coming from line item EDC 4B projects from 2010 — 2011 and to approve an additional
expenditure of up to $5,000 for further needs such as photography and printing. Seconded by Director
Murray. Motion modified to include the words authorizing President Hicks to sign any contracts only
prior to being vetted by the Town Attorney. Seconded by Director Fontayne. Motion passed
unanimously.
The Board conducted applicant interviews.
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Assistant Town Manager Seidel gave an update on the coupon book circulation. The remaining coupon
books were provided to the Wounded Warriors special event in order to be passed out to visitors
coming to the concert.
The Board discussed the ICSC Conference planning and will discuss again at the next meeting.
6. Governors Office for Economic Development trip overview.
President Hicks, Director Shuman, and Seidel discussed the trip to the Governor's Office for Economic
Development. Everyone felt it was a beneficial trip and learned quite a bit about State opportunities.
Additionally, Trophy Club was able to meet with Representative Parker and his staff.
7. Training update.
Directors Shuman and Fontayne attended workshops and reported highlights to the Board.
8. Commercial property update.
Assistant Town Manager Seidel provided an update to the Board regarding the 26 -acre property,
Trophy Wood business area, Regency, and Village Center.
9. Discuss and take appropriate action regarding the approval of the July 11, 2011 Regular
Session Meeting Minutes.
Director Sanders made a motion to approve, seconded by Director Weaver. Motion passed
unanimously.
10.Discuss and take appropriate action regarding the Monthly Financials dated June 2011.
Director Murray made a motion to accept June and July financials as stated. Motion was seconded by
Director Sanders. Motion passed unanimously.
regardingI I.Discuss and take appropriate action dated
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12.Future Agenda Items.
- Strategic Planning
- TIF presentation from Scott Polikov
- Regular updates on website/logo progress
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Depending on the Council schedule, there is a chance the Board would need to postpone its regular
meeting to a different date in October. Seidel would contact the Board with options.
Director Sanders moved EDC 4B convene into executive session to discuss or deliberate the
appointment, employment, evaluation, reassignment, duties, discipline or dismissal of a public officer or
employee pursuant to Section 551.074 (a) (1) of the Texas Open Meetings Act Personnel Matters
(§551.074(a)(1)): (1) Appointment of Directors. Motion seconded by Director Shuman. The Board
entered executive session at 10:05 p.m. The Board convened back into regular session at 10:30 p.m.
The Board took no action and the meeting was adjourned at 10:31 p.m.
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JarFicks, President
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Dean M,y ay,"treasurer/Secretary
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