Minutes P&Z 02/15/1994 - Joint SessionMINUTES OF JOINT SESSION
TOWN COUNCIL/PLANNING AND ZONING COMMISSION
TROPHY CLUB, TEXAS
FEBRUARY 15, 1994
THE STATE OF TEXAS
COUNTY OF DENTON
The Town Council of the Town of Trophy Club, Texas met in
a Joint Session with the Planning and Zoning Commission on
Tuesday, February 15, 1994. The meeting was held within the
boundaries of the Town and was open to the Public.
Council Members Present:
Jim Carter
Doug Glaspell
Gene Hill
Cotton Moore
Patti Stoltz
Mayor
Council Member
Mayor Pro Tem
Council Member
Council Member
Council Member Engelbeck was unable to attend.
Planning and Zoning Commission Members Present:
Mike Hamper
Vance Booker
Don Cotton
Tom Mayfield
Bob Paige
Roger Williams
Chairman
Commissioner
Commissioner
Commissioner
Commissioner
Commissioner
Commissioner Schaaf was unable to attend.
Also present were guests and staff members:
John Hill
Donna Welsh
Don Franklin
Ann Zedah
Pauline Shaw
Karen Sadri
Bill LeGrand
Hap Baggett
Gary Teague
Nestor Karlis
George Bryant
James Dykes
Town Attorney
Town Manager
Chief of Police
Planning Resources Group
Representative
Planning & Zoning Administrator
Town Secretary
Director of Public Works
Vice -President, Beck
Properties, Inc.
Partner in Teague, Nall and
Perkins, Inc.
Public Works Chairman
The Village at Trophy Club
Representative
Precinct 4 J.P. Candidate
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Town Treasurer Jacobs was unable to attend.
JOINT SESSION
Mayor Carter called the meeting to order at 7:00 p.m. noting
a quorum was present. He then welcomed Council Members,
guests, and staff.
INVOCATION
An Invocation was given by Gary Teague of Teague, Nall, and
Perkins, Inc.
PLEDGE OF ALLEGIANCE TO THE AMERICAN AND TEXAS FLAGS
The pledge of allegiance to the American and Texas Flags was
led by Public Works Chairman, Nestor Karlis.
TOWN COUNCIL AND PLANNING AND ZONING COMMISSION TO CONSIDER
THE APPLICATION FOR A FINAL PLAT REGARDING APPROXIMATELY 4.9
ACRES OUT OF THE C MEDLIN SURVEY, ABSTRACT 823, LOCATED NORTH
AND WEST ALONG TROPHY CLUB DRIVE AND SOUTH OF MUNICIPAL DRIVE
FOR BECK PROPERTIES TROPHY CLUB, L.P.; AND TAKE APPROPRIATE
ACTION.
Hap Baggett, Vice President of Beck Properties, Inc., gave
a short presentation of their final plat named The Woods
Addition. He requested that the fence at the back of the lots
be allowed to have brick columns between cedar fence sections
for aesthetic reasons and ease of future transport. The
perimeters facing Trophy Club Drive will have the mandatory
masonry fencing. He asked that this section's undeveloped
land be incorporated with the total amount to be dedicated as
park areas or offer monetary reimbursement within a six (6)
month time frame. Being environmentally aware, the company
plans to transplant any trees from the plat to the golf
course, school, and medians.
Chairman Hamper of the Planning and Zoning Commission called
the meeting to order at 7:08 p.m. noting a quorum was
present.
Discussion included spelling corrections, legal descriptions,
street names, and subdivision and ordinance compliance. The
applicant readily agreed to the recommendations and
suggestions.
Commissioner Williams made a motion to approve the Page 3,
Joint Session, Town Council/Planning and Zoning
Commission
application for final plat with the recommended changes.
Commissioner Paige seconded; motion passed unanimously.
Mayor Pro Tem Hill then made a motion to accept the Planning
and Zoning Commission's recommendation. Council Member Moore
seconded; motion passed unanimously.
TOWN COUNCIL TO RECESS OUT OF JOINT MEETING; PLANNING AND
ZONING TO ADJOURN JOINT MEETING.
Commissioner Williams made a motion to adjourn the joint
meeting at 7:26 p.m. Commissioner Cotton seconded; motion
passed unanimously.
TOWN COUNCIL SESSION
TOWN COUNCIL TO CONSIDER THE ADOPTION OF AN ORDINANCE OF THE
TOWN OF TROPHY CLUB, TEXAS CALLING A GENERAL ELECTION TO BE
HELD ON MAY 71 1994 FOR THE PURPOSE OF ELECTING THREE (3)
COUNCIL MEMBERS FOR TWO (2) YEAR TERMS EACH; DESIGNATING THE
ENTIRE TOWN AS ONE ELECTION PRECINCT AND DESIGNATING A
POLLING PLACE WITHIN SAID TOWN; APPOINTING A PRESIDING
ELECTION JUDGE AND AN ALTERNATE PRESIDING JUDGE; ESTABLISHING
OTHER PROCEDURES FOR THE CONDUCT OF THE ELECTION;
ESTABLISHING A DATE FOR CANVASSING RETURNS; AND PROVIDING AN
EFFECTIVE DATE.
Mayor Pro Tem Hill made a motion to adopt the ordinance to
call a general election on May 7, 1994. Council Member
Glaspell seconded; motion passed unanimously.
TOWN COUNCIL TO CONSIDER ADOPTING A RESOLUTION OF THE TOWN
COUNCIL OF THE TOWN OF TROPHY CLUB, TEXAS ENDORSING AND
APPROVING THE INITIATION OF A PETITION REQUESTING THE
EXPANSION OF TWO-WAY TOLL-FREE LOCAL CALLING BETWEEN THE
ROANOKE EXCHANGE (THE PETITIONING EXCHANGE) AND THE DENTON,
PONDER, RHOME, JUSTIN, ARGYLE, AND BARTONVILLE EXCHANGES
(THE PETITIONED EXCHANGES); PROVIDING AN EFFECTIVE DATE.
Mayor Carter requested that this tabled resolution be brought
before the Council at this meeting. Mayor Pro Tem Hill then
made a motion to consider the resolution of toll-free
calling. Council Member Glaspell seconded; motion passed
unanimously.
Public Works Chairman, Nestor Karlis, informed the Council
that this will be a long term project. It includes the
petition process for which citizen Doyle Krauss has accepted
the responsibility and the Council's approval to forward the
petition of at least 100 names to the Public Utility
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Commission
Commission. The P.U.C. will direct all phone companies
involved to notify their customers at the proper time.
Because an additional monthly fee will be assessed for the
expanded service, educating the area public of its savings
value will be an important factor.
Mayor Pro Tem Hill made a motion to approve the initiation of
a petition concerning the exchange expansion of two-way toll-
free calling in the Roanoke Exchange. Council Member Stoltz
seconded; motion passed unanimously.
TOWN COUNCIL TO CONSIDER ADOPTING A RESOLUTION TO ACCEPT A
BID FROM MASTER CONSTRUCTION & ENGINEERING FOR 1994 STREET
REPAIRS IN THE AMOUNT OF $ 32,710.82; AUTHORIZING THE MAYOR
TO SIGN THE CONTRACT; AND PROVIDING AN EFFECTIVE DATE.
Public Works Chairman Karlis presented a chart designating
which companies bid and at what price for the materials to be
used. He encouraged the Council to take the Public Works
recommendation of the above lowest bidder.
Because Master Construction has no previous working
relationship with the Town, Gary Teague of Teague, Nall and
Perkins, Inc. (the Town's Engineering Consultants) conducted
financial and reference verifications. The Dallas -based
company received excellent and positive recommendations
concerning its business reputation.
Council Member Glaspell then made a motion to accept the bid
from Master Construction & Engineering. Mayor Pro Tem Hill
seconded; motion passed unanimously.
THE VILLAGE AT TROPHY CLUB RESPECTFULLY REQUESTS A
MERITORIOUS EXCEPTION TO THE TOWN'S SIGN ORDINANCE 92-12.
Mr. George Bryant of The Village at Trophy Club assured the
Council that the taller sign (6 foot by 4 foot) to advertise
this commercial acreage will not impact the residential area.
Chairman Hamper of the Planning and Zoning Commission noted
the sign's square footage complied with the ordinance.
Mayor Pro Tem Hill made a motion to approve the variance
subject to a one (1) year review on February 15, 1995.
Council Member Glaspell seconded; motion passed unanimously.
CONSENT AGENDA
As no one wished to remove any item from the Consent Agenda,
Council Member Glaspell made a motion to approve the agenda
I
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as it stands. Mayor Pro Tem Hill seconded; motion passed
unanimously.
The approved items are as follows:
A. Minutes of the January 18, 1994 Council Meeting.
D. Financial Reports Ending 01/31/94
C. Town Council to consider purchasing two in -car video
recording systems for the patrol cars in the amount
of $ 3,630.00 to be taken out of contingency.
PRESENTATIONS BY CITIZENS
Mayor Carter introduced James Dykes, candidate for Justice of
the Peace of Precinct 4. Mr. Dykes distributed campaign
literature while presenting his background and goals for the
office he is seeking.
STAFF AND COMMITTEE REPORTS
Police Chief Franklin explained the expectations of the
Emissions Inspection for Exempt Vehicles. This mandated
program which coordinates with the Federal Clean Air Act
has gas operated exempt vehicles inspected every two (2)
years beginning July 1, 1994.
Planning and Zoning Administrator, Ms. Pauline Shaw,
expressed to the Council how really well the recycling
program is being accepted.
No other Committees had reports.
PRESENTATIONS BY COUNCIL
The Council had no presentations.
EXECUTIVE SESSION
The Town Council adjourned into Executive Session at 7:58
p.m. to discuss and consider committee appointments to the
Zoning Board of Adjustment.
OPEN SESSION
Council reconvened into open session at 8:05 p.m. Council
Member Stoltz made a motion to approve the regular committee
appointments of Jan Clinkenbeard and Al Bush with Clayton
Reed and Lou Vest as alternates. Council Member Moore
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seconded; motion passed unanimously.
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Mayor Pro Tem Hill made a motion to adjourn the meeting at
8:08 p.m. and to meet again on Tuesday, March 15, 1994.
Council Member Glaspell seconded; motion passed unanimously.
RECORDING SECRETARY
PLANNING AND ZONING SECRETARY