Minutes P&Z 04/21/1998 - Joint Public HearingMINUTES OF
JOINT PUBLIC HEARING/JOINT PUBLIC SESSION
PLANNING & ZONING COMMISSION/
TOWN COUNCIL
TOWN OF TROPHY CLUB
April 21, 1998
THE STATE OF TEXAS §
The Planning and Zoning Commission met in a joint public hearing/joint public session with the Town
Council on Tuesday, April 21, 1998. The meeting was held within the boundaries of the Town and was
open to the public.
JOINT PUBLIC HEARING
CALL TO ORDER AND ANNOUNCE A QUORUM:
A. TOWN COUNCIL: Mayor Carter called the Town Council to order and announced
a quorum was present at 7:00 p.m.
B. PLANNING & ZONING COMMISSION: Mike Hamper, Chairman of the
Planning and Zoning Commission called the Commission to order and announced a
quorum was present at 7:02 p.m.
PLANNING AND ZONING COMMISSIONERS PRESENT:
Mike Hamper
Rick Gilliland
Clayton Reed
Gene Hill
Chairperson
Commissioner
Commissioner
Commissioner
PLANNING AND ZONING COMMISSIONERS ABSENT:
David Schaaf
Donald Cotton
COUNCIL MEMBERS PRESENT:
Jim Carter
Marshall Engelbeck
Edwin "Ed" Decker
Susan H. McCabe
Kevin Carr
STAFF AND GUESTS PRESENT:
Donna Welsh
Karen Sadri
Bill LeGrand
Lou Opipare
Pam Liston
Cathy Mor 'gas
Mike Cherryhomes
Roger Unger
Gary Tomlin
Commissioner
Commissioner
Mayor
Mayor Pro Tem
Council Member
Council Member
Council Member
Town Manager
Town Secretary
Director of Public Works
Chief, TCFD
Town Attorney
P&Z Administrator
Lieutenant, TCPD
Municipal Utility District Manager
(Arrived at 7:25 p.m.)
Resident/reporter
Page 2 JOINT PUBLIC HEARING April 21, 1998
INVOCATION:
Gary Tomlin gave the invocation.
PLEDGE OF ALLEGIANCE TO THE AMERICAN AND TEXAS FLAG:
The Pledge of Allegiance to the American and Texas Flags was led by Gene Hill, Planning and Zoning
Commissioner.
The Mayor announced the resignation of John Hill as the Town Attorney, effective June 1, 1998. Mayor
Carter complimented Mr. Hill's work for the Town and acknowledged the longevity of his relationship
with the Town. `�
PLANNING AND ZONING COMMISSION TO OPEN JOINT PUBLIC HEARING WITH
TOWN COUNCIL:
Commissioner Hill moved to open the joint public hearing with the Town Council. Commissioner Reed
seconded; motion passed unanimously.
TOWN COUNCIL TO OPEN JOINT PUBLIC HEARING WITH THE PLANNING AND
ZONING COMMISSION:
Mayor Tem Engelbeck moved to open the joint public hearing with the Planning & Zoning Commission.
Council Member McCabe seconded; motion passed unanimously.
TOWN COUNCIL TO CONDUCT A PUBLIC HEARING JOINTLY WITH THE PLANNING
AND ZONING COMMISSION RELATIVE TO THE FOLLOWING:
A. TOWN COUNCIL TO CONSIDER A PETITION TO ANNEX A 4.20 ACRE
TRACT AND 3.80 TRACT INTO THE TOWN OF TROPHY CLUB, TEXAS.
No public presentations.
B. TOWN COUNCIL OF THE TOWN OF TROPHY CLUB, TEXAS TO CONSIDER
AN ORDINANCE OF THE TOWN OF TROPHY CLUB, TEXAS, GOVERNING
AND REGULATING THE PLATTING AND SUBDIVISION OF LAND WITHIN
AND WITHOUT THE CORPORATE LIMITS OF THE TOWN OF TROPHY
CLUB; PROVIDING DEFINITION; PROVIDING FOR PRELIMINARY AND
FINAL PLAT PROCEDURES; PRESCRIBING REGULATIONS FOR FILING
PLATS, SUBDIVISION CONSTRUCTION AND ISSUANCE OF BUILDING
PERMITS; PROVIDING FOR REGULATION OF BLOCKS, LOTS, STREETS,
UTILITY EASEMENTS, SIDEWALKS, WATER SUPPLY, STORM SEWERS
AND DRAINAGE, IN ACCORDANCE WITH THE TOWN'S DESIGN
STANDARDS FOR PAVING, DRAINAGE AND UTILITIES; PRESCRIBING
FEES TO BE CHARGED; ESTABLISHING JURISDICTION WITHIN THE
CORPORATE LIMITS OF THE TOWN AND WITHIN THE TOWN'S
EXTRATERRITORIAL JURISDICTION; REPEALING ANY PART OF ANY
ORDINANCE IN CONFLICT WITH THIS ORDINANCE; PROVIDING A
PROCEDURE FOR OBTAINING A WAIVER FROM THESE REGULATIONS;
PROVIDING FOR ENFORCEMENT; PROVIDING A SEVERABILITY
CLAUSE; REPEALING ORDINANCE 96-17 OF THE TOWN RELATING TO
SUBDIVISION REGULATIONS; PROVIDING A PENALTY NOT -TO -EXCEED
THE SUM OF TWO THOUSAND($2,000.00) DOLLARS FOR EACH OFFENSE
AND A SEPARATE OFFENSE SHALL BE DEEMED COMMITTED EACH DAY
DURING OF ON WHICH A VIOLATION OCCURS OR CONTINUES;
PROVIDING AN EFFECTIVE DATE.
Chairman Hamper explained the necessity in reviewing and updating the subdivision regulations on an
annual basis.
Page 3 JOINT PUBLIC HEARING/JOINT SESSION APRIL 21, 1998
Discussion between the Town Council and Planning and Zoning Commission ensued.
No public discussion or presentations.
PLANNING AND ZONING COMMISSION TO CLOSE JOINT PUBLIC HEARING AND/OR
CONTINUE TO A DATE CERTAIN:
At 7:30 p.m. Corlmissioner Hill moved to close the joint public hearing. Commissioner Reed seconded;
motion passed unanimously.
TOWN COUNCIL TO CLOSE THE JOINT PUBLIC HEARING AND/OR CONTINUE TO A
DATE CERTAIN:
At 7:30 p.m. Council Member McCabe moved to close the joint public hearing. Council Member Carr
seconded; motion passed unanimously.
TOWN COUNCIL/PLANNING AND ZONING COMMISSION TO RECONVENE INTO A
JOINT PUBLIC SESSION:
The Town Council and Planning and Zoning Commission reconvened into joint session at 7:30 p.m
JOINT SESSION
TOWN COUNCIL TO CONSIDER A RECOMMENDATION FROM THE P&Z AND TAKE
APPROPRIATE ACTION REGARDING:
A. TOWN COUNCIL OF THE TOWN OF TROPHY CLUB, TEXAS TO
CONSIDER AN ORDINANCE OF THE TOWN OF TROPHY CLUB,
TEXAS, GOVERNING AND REGULATING THE PLATTING AND
SUBDIVISION OF LAND WITHIN AND WITHOUT THE CORPORATE
LIMITS OF THE TOWN OF TROPHY CLUB; PROVIDING
DEFINITION; PROVIDING FOR PRELIMINARY AND FINAL PLAT
PROCEDURES; PRESCRIBING REGULATIONS FOR FILING PLATS,
SUBDIVISION CONSTRUCTION AND ISSUANCE OF BUILDING
PERMITS; PROVIDING FOR REGULATION OF BLOCKS, LOTS,
STREETS, UTILITY EASEMENTS, SIDEWALKS, WATER SUPPLY,
STORM SEWERS AND DRAINAGE, IN ACCORDANCE WITH THE
TOWN'S DESIGN STANDARDS FOR PAVING, DRAINAGE AND
UTILITIES; PRESCRIBING FEES TO BE CHARGED; ESTABLISHING
JURISDICTION WITHIN THE CORPORATE LIMITS OF THE TOWN
AND WITHIN THE TOWN'S EXTRATERRITORIAL JURISDICTION;
REPEALING ANY PART OF ANY ORDINANCE IN CONFLICT WITH
THIS ORDINANCE; PROVIDING A PROCEDURE FOR OBTAINING A
WAIVER FROM THESE REGULATIONS; PROVIDING FOR
ENFORCEMENT; PROVIDING A SEVERABILITY CLAUSE;
REPEALING ORDINANCE 96-17 OF THE TOWN RELATING TO
SUBDIVISION REGULATIONS; PROVIDING A PENALTY NOT -TO -
EXCEED THE SUM OF TWO THOUSAND(S2,000.00) DOLLARS FOR
EACH OFFENSE AND A SEPARATE OFFENSE SHALL BE DEEMED
COMMITTED EACH DAY DURING OF ON WHICH A VIOLATION
OCCURS OR CONTINUES; PROVIDING AN EFFECTIVE DATE.
Commissioner Hill made a motion that the Planning and Zoning Commission recommend to the Town
Council to adopt the subdivision regulations presented with the following amendments as discussed in
the Public Hearing; Section 3.15, preliminary plats, 18X24 inches and Section 3.16, final plats, should
state no use of any property without plat and site plan approval. Commissioner Gilliland seconded;
motion passed unanimously.
Page 4 JOINT PUBLIC SESSION April 21, 1998
Council Member McCabe moved to accept the Planning and Zoning Commission recommendation as
amended and stated by Commissioner Hill. Mayor Pro Tem Engelbeck seconded; motion passed
unanimously.
TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION REGARDING
AWARDING THE BIDS FOR JOGGING/BIKE LANES ON TROPHY CLUB AND
INDIAN CREEK DRIVES AND DIRECTING THE STAFF TO PREPARE THE
RESOLUTION TO AWARD THE CONTRACT. (COUNCIL MEMBER CARR)
Bill LeGrand, Director of Public Works, addressed the Council concerning the bids he had received for
painting the necessary striping (thermal plastic) and signage required for the hike and bike trails. Bids
received are as follows:
► Striping Technology $ 69,804.00
► Lectric Lites $ 73,616.00
Council Member Carr explained the intent concerning this issue was to increase the level of safety for
citizens. He offered numerous suggestions to solve this issue both pro and con. He also addressed
numerous "rumors" that had been circulating.
The following citizens addressed the Council: ( in order of appearance )
► Dave Robison
► Bill Matthai
► Roger Williams
► William G. Ball
► Sue Whitlark
► Kristine Peterson
► Doyle Krauss
► Fred Allen
► Peter Nesbitt
► Chris Clark
► Harry Dayton
► Carol Wandall
► Conrad Sharpe
► John Birke
► Connie White
► Donna Otto
► Barry Huizenga
► Riley Mills
► Karen Scott
► Michael Zerger
► Carol Peterson
► Bill Lewis
► Dawn Seay
2 Crickett Ct.
500 Indian Creek Dr.
215 Phoenix Dr.
977 Trophy Club Dr.
975 Trophy Club Dr.
1124 Trophy Club Dr.
549 Indian Creek Dr.
1022 Trophy Club Dr.
28 Salida Dr.
11 Palmetto Ct.
103 Fairway Village Dr.
537 Indian Creek Dr.
102 Summit Cove Dr.
614 Indian Creek Dr.
119 Trophy Club Dr.
2 Lake Forest Dr.
208 Pebble Beach Dr.
113 Seminole Dr.
101 Greenhill Tr.
1 Skyline Dr.
539 Indian Creek Dr.
6 Timberline Ct.
535 Timber Ridge Dr.
The opinions were mixed in relation to the hike/bike lanes. Numerous citizens gave suggestions, most
wanted more information and their main concern is the safety of those who choose to use these lanes
both pedestrian and vehicular traffic . Other concerns addressed were property impact, necessity and any
future needs.
The following residents couldn't attend the meeting and sent their opinions with Mr. Nesbitt. These
opinions were not read into the minutes, please see attached.
► Brent Stephens 219 Pebble Beach Dr.
► Jean Grunthaner 8 Meadow Creek Ct.
► Kay Pratt 13 Troon Dr.
► D. Coetzer 7 Woodlands Ct.
Page 5 JOINT SESSION April 21, 1998
The Council ask Planning and Zoning to address the issue of jogging and bike lanes. Council Member
McCabe indicated that the most serious issue was to address some method of getting children to school.
After considerable discussion, it was determined that there are two separate issues. First and most
important is getting children safely to school and second consideration is to have some type of bike path.
Council did not take any action on awarding bids.
PLANNING AND ZONING COMMISSION TO ADJOURN JOINT PUBLIC SESSION WITH
TOWN COUNCIL:
Commissioner Reed moved to adjourn the joint public hearing at the 8:33 p.m. with the Town Council
Commissioner Hill seconded; motion passed unanimously.
PLANNING AND ZONING COMMISSION TO ADJOURN JOINT PUBLIC SESSION WITH
TOWN COUNCIL:
Mayor Pro Tem Engelbeck moved to adjourn the joint public hearing at 8:34 p.m. with the Planning and
Zoning Commission. Council Member Decker seconded; motion passed unanimously.
Mike Hamper, Ch' irperson y- T ROpz.
coo
RY
Cathy Morga, P& Z Admii6trator
5/13/98 k1m