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Minutes P&Z 07/06/1999 - Joint SessionMINUTES OF A JOINT PUBLIC HEARING/SESSION WITH THE TOWN COUNCIL AND THE PLANNING AND ZONING COMMISSION TOWN OF TROPHY CLUB July 6, 1999 The Planning and Zoning Commission and Town Council of the Town of Trophy Club, Texas met in a Joint Public Hearing/Session on July 6, 1999 at 7:30 P.M. in the Boardroom of the Trophy Club Administration Building, 100 Municipal Drive, Trophy Club, Texas 76262. COMMISSIONERS PRESENT: Mike Hamper Chairman Gene Hill Vice Chairman Clayton Reed Member Donald Cotton Member Roger Williams Member Rick Gilliland Member David Schaaf Member arrived at 7:39 pm STAFF AND GUESTS PRESENT: Cathy Morgas Planning Director Dan Boutwell Town Planner Chairman Hamper called the meeting to order at 7:30 p.m. announcing a quorum was present. PLANNING AND ZONING COMMISSION TO OPEN JOINT PUBLIC HEARING WITH THE TOWN COUNCIL: Commissioner Hill moved to open the joint public hearing with the Town Council. Commissioner Williams seconded; motion passed unanimously. TOWN COUNCIL TO CONDUCT A PUBLIC HEARING JOINTLY WITH THE PLANNING AND ZONING COMMISSION RELATIVE TO THE FOLLOWING: A. AN ORDINANCE OF THE TOWN OF TROPHY CLUB, TEXAS AMENDING ORDINANCE NO. 98-29 OF THE TOWN, THE SAME BEING THE COMPREHENSIVE ZONING ORDINANCE, BY AMENDING THE OFFICIAL ZONING MAP OF THE TOWN BY CHANGING THE ZONING ON A CERTAIN TRACT OF LAND DESCRIBED AS A 13.97 ACRE TRACT OF LAND FROM ITS CURRENT ZONING OF COMMERCIAL -GENERAL TO PD PLANNED DEVELOPMENT #21 FOR PROFESSIONAL, BUSINESS AND RETAIL USES; PROVIDING THAT SUCH TRACT OF LAND SHALL BE USED IN ACCORDANCE WITH THE REQUIREMENTS OF THE COMPREHENSIVE ZONING ORDINANCE AND ALL OTHER APPLICABLE ORDINANCES OF THE TOWN; PROVIDING THAT THE ZONING MAP SHALL REFLECT THE PD PLANNED DEVELOPMENT #21 ZONING DISTRICT FOR THE SUBJECT PROPERTY; PROVIDING A SAVINGS CLAUSE; PROVIDING A PENALTY NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00) FOR EACH OFFENSE AND A SEPARATE OFFENSE SHALL BE DEEMED COMMITTED EACH DAY DURING OR ON WHICH A VIOLATION OCCURS OR CONTINUES; PROVIDING A SEVERABILITY CLAUSE; AND PROVIDING AN EFFECTIVE DATE. P&Z/ Town Council Joint Public Hearing/Session July 6, 1999 Public Comments: The following residents addressed the Commission and Council: • Don Plowman 11 Crooked Creek Ct. • Terry Finnegan 4 Round Rock Ct. • Bart McKay 6 Round Rock Ct. PLANNING AND ZONING COMMISSION TO CLOSE JOINT PUBLIC HEARING AND/OR CONTINUE TO A DATE CERTAIN: Commissioner Hill moved to close the Joint Public Hearing. Commissioner Reed seconded; motion passed unanimously. PLANNING AND ZONING COMMISSION TO CONVENE INTO JOINT PUBLIC SESSION WITH THE TOWN COUNCIL: Commissioner Williams moved to convene into joint public session with the Town Council at 7:45 p.m. Commissioner Reed seconded; motion passed unanimously. TOWN COUNCIL TO CONSIDER A RECOMMENDATION FROM THE P&Z AND TAKE APPROPRIATE ACTION REGARDING: A. AN ORDINANCE OF THE TOWN OF TROPHY CLUB, TEXAS AMENDING ORDINANCE NO. 98-29 OF THE TOWN, THE SAME BEING THE COMPREHENSIVE ZONING ORDINANCE, BY AMENDING THE OFFICIAL ZONING MAP OF THE TOWN BY CHANGING THE ZONING ON A CERTAIN TRACT OF LAND DESCRIBED AS A 13.97 ACRE TRACT OF LAND FROM ITS CURRENT ZONING OF COMMERCIAL -GENERAL TO PD PLANNED DEVELOPMENT #21 FOR PROFESSIONAL, BUSINESS AND RETAIL USES; PROVIDING THAT SUCH TRACT OF LAND SHALL BE USED IN ACCORDANCE WITH THE REQUIREMENTS OF THE COMPREHENSIVE ZONING ORDINANCE AND ALL OTHER APPLICABLE ORDINANCES OF THE TOWN; PROVIDING THAT THE ZONING MAP SHALL REFLECT THE PD PLANNED DEVELOPMENT #21 ZONING DISTRICT FOR THE SUBJECT PROPERTY; PROVIDING A SAVINGS CLAUSE; PROVIDING A PENALTY NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00) FOR EACH OFFENSE AND A SEPARATE OFFENSE SHALL BE DEEMED COMMITTED EACH DAY DURING OR ON WHICH A VIOLATION OCCURS OR CONTINUES; PROVIDING A SEVERABILITY CLAUSE; AND PROVIDING AN EFFECTIVE DATE. Commissioner Hill explained this agenda item to the Town Council and the audience. Commissioner Hill moved to recommend to the Council the rezoning of this site and to adopt the ordinance with modifications as discussed (modifications are attached to theses minutes). Commissioner Reed seconded; motion passed with Commissioners Schaaf opposed and Gilliand abstaining. All unresolved issues of the Town Planner, Dan Boutwell and the Commissioners were addressed, discussed and satisfactorily resolved by the Developer. 2 P&Z/ Town Council Joint Public Hearing/Session July 6, 1999 Town Council discussed this agenda. Questions were raised regarding the roofing materials. The developer has agreed to bring different materials and colors to the P/Z for recommendation to the Town Council for selection. Mayor Pro Tem Brewster recommended that the P/Z review the colors that are available offer up a couple of choices to the Council's review and approval. Commissioner Gilliland was excused and left the meeting at 9:00 p.m. Council member Smith commended the P/Z for the way they have handled this item. He wants some clarification on the height of effective screening, perhaps a combination of shrubs and trees. The developer offered to meet with the Beautification Committee regarding this concern. More questions were raised on this height of the lighting poles. Chief of Police, David Miller stated that from a crime prevention standpoint, the safest parking lot you can design is the best lit parking lot, so it can be easily seen from the street, and easily patrolled. If you go with shorter light fixtures, say 25 -foot fixtures, it reduces the peripheral of the light and the candle watt ability of the light, which would mean that more light fixtures would have to be added to obtain a good visibility of the parking lot. Council member Edstrom has some concerns on this item and has talked with to the store managers of Winn Dixie and Tom Thumb in Flower Mound. They have no increased problems with the 25 -foot light poles. She could like Trophy Club to take a look at what surrounding towns are doing in regards to light poles and perhaps get something in place that will be better than what other towns have, or at least meet it. The developer discussed the 30 -foot pole concern. They always put shields on taller poles to prohibit the overspray of light on adjacent property. You get less spread of the light on the fewer poles, but less reflection of the light off the concrete pavement. They have not enjoyed a lot of success with the 25 -foot poles in shopping centers. They would strongly recommend that Trophy Club not go below the 30 -foot poles. Council member Edstrom requested that the PD state that the perimeter lighting structures would be shielded. Gary Teague, of Teague, Nall & Perkins, (Town Engineering Firm) answered questions regarding the flood plain issue. The developer's engineer will be required to submit a detailed analysis of the impact of the work scheduled. Federal law prohibits raising the elevation of the flood plain in excess of 12 inches. If elevation is being raised, it has to be submitted to FEMA and it will change the flood plain map. This study will be an official part of this plan. Mr. Teague addressed the issue of traffic on Trophy Lake Drive. A traffic analysis has been done and is currently being evaluated. Cathy Morgas, Planning Director, reviewed how the PD will be enforced. A meeting was held with the Project Manager, Cody Pletz, and he will follow the PD to the letter. Once construction drawings are received, a preliminary meeting that will include the Town Planner, Inspector, Fire Chief, Water, Wastewaster Superintendent and the Town Engineer to go over these drawings so that any additions in the PD will be addressed. Further meetings will be ongoing. No permits will be allowed to be pulled until the final plat has been filed and construction drawings approved. However, grading will be allowed. Mayor Pro Tem Brewster made the motion to approve the recommendation. Council member Smith seconded. The Town Attorney questioned what they are approving as several items were changed and discussed. If the ordinance is to be approved, specific wording needs to be part of the ordinance to make it enforceable. Mayor Pro Tem Brewster withdrew his motion. P&Z/ Town Council Joint Public Hearing/Session July 6, 1999 Council member Brewster made the motion to accept the recommendation from P/Z to adopt the ordinance with changes as shown on the next page. Council member Smith seconded; motion passed. These changes will be part of these minutes. PLANNING AND ZONING COMMISSION TO ADJOURN JOINT PUBLIC SESSION WITH THE TOWN COUNCIL: Commissioner Hamper moved to adjourn the joint public session with the Town Council at 9:38 p.m. Commissioner Cotton seconded; motion passed unanimously. Mike Hamper, C airperson I A k4�-- athy M. -Morg"as, PIan' ing Dir6ctor 080299 kcf/jh 4 "f'21 - TRO C: ADDENDUMS TO PLANNED DEVELOPMENT #21 July 6, 1999 The following changes to Planned Development #21 were approved; Change all wording references to `owner', `developer', `developer/applicant' and `owner/developer' to read `developer/owner'. 2. Referencing Exhibit B — PD Site Plan (SP -26): remove the second `G' notation at the upper right hand corner of the grocery store site. 3. Referencing Exhibit B — PD Site Plan (SP -26): provide 2 additional landscaped islands to the first two sided parking aisle facing Trophy Lake Drive. 4. Page 2, A.1.(c)(ii) — under permitted uses change Laundry and Dry Cleaning to read Laundry and Dry Cleaning (Limited to pickup and drop off only). 5. Page 2, A. 1.(c) — add (iii) Outdoor pay phones shall not be permitted. 6. Page 2, A.1.(d) — remove in its entirety. Renumbering will need to be completed. 7. Page 3, A.1.(g)(viii) Height— Add the following verbiage to the end of the paragraph, "Building and/or structure heights shall be measured from the adjacent finished sidewalk elevation." 8. Page 3, A. 1.(h) Parking, loading regulations — Fourth sentence should read "Landscaped islands shall, on an overall site plan average, be provided for every twelve (12) parking spaces. 9. Page 4, B.1 — Paragraph should be removed in its entirety. Renumbering will need to be completed. 10. Page 4, 132(e) — Last sentence, last three words (Landscape Concept Plan) should be changed to read Landscape Plan (LP -1). 11. Page 4, B.2.(f) — First sentence should read, "In addition, off-site landscaping shall be installed as a part of this development, and in the initial stage of this development, in the west right-of- way of Trophy Lake Dr. extending from Village Trail Drive to Shasta Drive. 12. Page 4, B.2.(f) — End of paragraph (f) should read "A total of fifty-seven (57) trees shall be planted between and adjacent to Paint Rock Court and Round Rock Court." 13. Page 4, 13.2.(f)(1) — End of the paragraph (1) add the following "Effective height of combined screening shall be six (6) feet measured from the top of curb on Trophy Lake Drive." 14. Page 4, 13.2.(f)(1) — Second new sentence at the end of paragraph (1) to read "Screening for Paint Rock Court and Round Rock Court each shall consist of sixty (60) lineal feet of shrubbery and decorative masonry wall with five -gallon, container -grown, Nellie R. Stevens holly planted three (3) feet on center. Decorative masonry wall, when used, shall not exceed fifteen (15) feet in length." 15. Page 4, 13.2.(f)(2) — Second line change the word "rear" to read "side" property lines. 16. Page 4, 8.2.(f)(2) — Second sentence is to be removed in its entirety. 17. Page 5, B.2. — add subsection (g) and it should read "The caliper of a tree is defined as the diameter of the tree trunk as measured at a point twelve (12) inches above the finished grade in accordance with standard nursery practice." 18. Page 5, B.2.(f)(3)— add to the end of the paragraph the following: "The irrigation for the off-site landscaping shall after the initial installation be the responsibility of the Town of Trophy Club." 19. Page 5, B.5. — The last sentence should read "Alternate materials may be used if approved by Planning and Zoning Commission." 20. Page 5, B.5. — Add this wording following the last sentence, "Color selection for roof material shall be approved by the Town Council upon recommendation from the Planning and Zoning Commission prior to issuing of the building permit." 21. Page 6, B.7. Lighting — Pole height to be 30 feet; concrete bases to be 24"; 12 feet ornamental street lights. 22. Page 6, B.7. Lighting - Concrete bases to be 24". 23. Page 6, B.7. Lightingt - 12 feet ornamental street lights. 24. Page 6, B.7, Lighting - Add the following wording to the end of the paragraph, "Perimeter lights will be shielded to minimize overspill." 25. Page 6, B.8.a. — Third line down delete the word "adjacent". Change the third line to read, "finish grade of the adjacent concrete curb within the highway right-of-way, twelve (12) feet in length ............... 26. Page 6, B.8.c. — Second line should read " ..... character so as to complement the project and conform to Town standards." 27. Page 7, B.8. — Add subsection g. and it should read as follows, "This planned development shall provide two (2) illuminated school crossing signs on Trophy Lake Drive in the vicinity of Village Trail at locations to be determined by the Director of Public Safety of the Town of Trophy Club." 28. Page 7, B.10. Final Site Plan - Delete the word "request'. 29. Page 7, B.13. Mechanical and electrical equipment - Change the word "minimum" in the second line to read "minimize." 2 30. Page 7, B. — Add a paragraph 15 and it should read, "On all building elevations, the tenant signs shown are included for purposes of illustration only and, with the exception of Tom Thumb Grocery, are not intended to identify a specific tenant. 31. Add a paragraph 16 and it should read, "Traffic impact analysis will be subject to the approval of the Town Engineer prior to the issuance of building permits."