Minutes P&Z 07/06/1999 - Joint SessionMINUTES OF A JOINT PUBLIC HEARING/SESSION
WITH THE TOWN COUNCIL AND THE
PLANNING AND ZONING COMMISSION
TOWN OF TROPHY CLUB
July 6, 1999
The Planning and Zoning Commission and Town Council of the Town of Trophy Club, Texas
met in a Joint Public Hearing/Session on July 6, 1999 at 7:30 P.M. in the Boardroom of the
Trophy Club Administration Building, 100 Municipal Drive, Trophy Club, Texas 76262.
COMMISSIONERS PRESENT:
Mike Hamper
Chairman
Gene Hill
Vice Chairman
Clayton Reed
Member
Donald Cotton
Member
Roger Williams
Member
Rick Gilliland
Member
David Schaaf
Member arrived at 7:39 pm
STAFF AND GUESTS PRESENT:
Cathy Morgas Planning Director
Dan Boutwell Town Planner
Chairman Hamper called the meeting to order at 7:30 p.m. announcing a quorum was present.
PLANNING AND ZONING COMMISSION TO OPEN JOINT PUBLIC HEARING WITH THE
TOWN COUNCIL:
Commissioner Hill moved to open the joint public hearing with the Town Council. Commissioner
Williams seconded; motion passed unanimously.
TOWN COUNCIL TO CONDUCT A PUBLIC HEARING JOINTLY WITH THE PLANNING AND
ZONING COMMISSION RELATIVE TO THE FOLLOWING:
A. AN ORDINANCE OF THE TOWN OF TROPHY CLUB, TEXAS AMENDING
ORDINANCE NO. 98-29 OF THE TOWN, THE SAME BEING THE
COMPREHENSIVE ZONING ORDINANCE, BY AMENDING THE OFFICIAL
ZONING MAP OF THE TOWN BY CHANGING THE ZONING ON A
CERTAIN TRACT OF LAND DESCRIBED AS A 13.97 ACRE TRACT OF
LAND FROM ITS CURRENT ZONING OF COMMERCIAL -GENERAL TO
PD PLANNED DEVELOPMENT #21 FOR PROFESSIONAL, BUSINESS
AND RETAIL USES; PROVIDING THAT SUCH TRACT OF LAND SHALL
BE USED IN ACCORDANCE WITH THE REQUIREMENTS OF THE
COMPREHENSIVE ZONING ORDINANCE AND ALL OTHER
APPLICABLE ORDINANCES OF THE TOWN; PROVIDING THAT THE
ZONING MAP SHALL REFLECT THE PD PLANNED DEVELOPMENT #21
ZONING DISTRICT FOR THE SUBJECT PROPERTY; PROVIDING A
SAVINGS CLAUSE; PROVIDING A PENALTY NOT TO EXCEED THE
SUM OF TWO THOUSAND DOLLARS ($2,000.00) FOR EACH OFFENSE
AND A SEPARATE OFFENSE SHALL BE DEEMED COMMITTED EACH
DAY DURING OR ON WHICH A VIOLATION OCCURS OR CONTINUES;
PROVIDING A SEVERABILITY CLAUSE; AND PROVIDING AN
EFFECTIVE DATE.
P&Z/ Town Council Joint Public Hearing/Session July 6, 1999
Public Comments:
The following residents addressed the Commission and Council:
• Don Plowman 11 Crooked Creek Ct.
• Terry Finnegan 4 Round Rock Ct.
• Bart McKay 6 Round Rock Ct.
PLANNING AND ZONING COMMISSION TO CLOSE JOINT PUBLIC HEARING AND/OR
CONTINUE TO A DATE CERTAIN:
Commissioner Hill moved to close the Joint Public Hearing. Commissioner Reed seconded;
motion passed unanimously.
PLANNING AND ZONING COMMISSION TO CONVENE INTO JOINT PUBLIC SESSION
WITH THE TOWN COUNCIL:
Commissioner Williams moved to convene into joint public session with the Town Council at
7:45 p.m. Commissioner Reed seconded; motion passed unanimously.
TOWN COUNCIL TO CONSIDER A RECOMMENDATION FROM THE P&Z AND TAKE
APPROPRIATE ACTION REGARDING:
A. AN ORDINANCE OF THE TOWN OF TROPHY CLUB, TEXAS
AMENDING ORDINANCE NO. 98-29 OF THE TOWN, THE SAME BEING
THE COMPREHENSIVE ZONING ORDINANCE, BY AMENDING THE
OFFICIAL ZONING MAP OF THE TOWN BY CHANGING THE ZONING
ON A CERTAIN TRACT OF LAND DESCRIBED AS A 13.97 ACRE TRACT
OF LAND FROM ITS CURRENT ZONING OF COMMERCIAL -GENERAL
TO PD PLANNED DEVELOPMENT #21 FOR PROFESSIONAL,
BUSINESS AND RETAIL USES; PROVIDING THAT SUCH TRACT OF
LAND SHALL BE USED IN ACCORDANCE WITH THE REQUIREMENTS
OF THE COMPREHENSIVE ZONING ORDINANCE AND ALL OTHER
APPLICABLE ORDINANCES OF THE TOWN; PROVIDING THAT THE
ZONING MAP SHALL REFLECT THE PD PLANNED DEVELOPMENT #21
ZONING DISTRICT FOR THE SUBJECT PROPERTY; PROVIDING A
SAVINGS CLAUSE; PROVIDING A PENALTY NOT TO EXCEED THE
SUM OF TWO THOUSAND DOLLARS ($2,000.00) FOR EACH OFFENSE
AND A SEPARATE OFFENSE SHALL BE DEEMED COMMITTED EACH
DAY DURING OR ON WHICH A VIOLATION OCCURS OR CONTINUES;
PROVIDING A SEVERABILITY CLAUSE; AND PROVIDING AN
EFFECTIVE DATE.
Commissioner Hill explained this agenda item to the Town Council and the audience.
Commissioner Hill moved to recommend to the Council the rezoning of this site and to adopt
the ordinance with modifications as discussed (modifications are attached to theses
minutes). Commissioner Reed seconded; motion passed with Commissioners Schaaf
opposed and Gilliand abstaining. All unresolved issues of the Town Planner, Dan Boutwell
and the Commissioners were addressed, discussed and satisfactorily resolved by the
Developer.
2
P&Z/ Town Council Joint Public Hearing/Session July 6, 1999
Town Council discussed this agenda. Questions were raised regarding the roofing materials.
The developer has agreed to bring different materials and colors to the P/Z for recommendation
to the Town Council for selection. Mayor Pro Tem Brewster recommended that the P/Z review
the colors that are available offer up a couple of choices to the Council's review and approval.
Commissioner Gilliland was excused and left the meeting at 9:00 p.m.
Council member Smith commended the P/Z for the way they have handled this item. He wants
some clarification on the height of effective screening, perhaps a combination of shrubs and
trees. The developer offered to meet with the Beautification Committee regarding this concern.
More questions were raised on this height of the lighting poles. Chief of Police, David Miller
stated that from a crime prevention standpoint, the safest parking lot you can design is the best
lit parking lot, so it can be easily seen from the street, and easily patrolled. If you go with shorter
light fixtures, say 25 -foot fixtures, it reduces the peripheral of the light and the candle watt ability
of the light, which would mean that more light fixtures would have to be added to obtain a good
visibility of the parking lot. Council member Edstrom has some concerns on this item and has
talked with to the store managers of Winn Dixie and Tom Thumb in Flower Mound. They have
no increased problems with the 25 -foot light poles. She could like Trophy Club to take a look at
what surrounding towns are doing in regards to light poles and perhaps get something in place
that will be better than what other towns have, or at least meet it. The developer discussed the
30 -foot pole concern. They always put shields on taller poles to prohibit the overspray of light
on adjacent property. You get less spread of the light on the fewer poles, but less reflection of
the light off the concrete pavement. They have not enjoyed a lot of success with the 25 -foot
poles in shopping centers. They would strongly recommend that Trophy Club not go below the
30 -foot poles.
Council member Edstrom requested that the PD state that the perimeter lighting structures
would be shielded.
Gary Teague, of Teague, Nall & Perkins, (Town Engineering Firm) answered questions
regarding the flood plain issue. The developer's engineer will be required to submit a detailed
analysis of the impact of the work scheduled. Federal law prohibits raising the elevation of the
flood plain in excess of 12 inches. If elevation is being raised, it has to be submitted to FEMA
and it will change the flood plain map. This study will be an official part of this plan. Mr. Teague
addressed the issue of traffic on Trophy Lake Drive. A traffic analysis has been done and is
currently being evaluated.
Cathy Morgas, Planning Director, reviewed how the PD will be enforced. A meeting was held
with the Project Manager, Cody Pletz, and he will follow the PD to the letter. Once construction
drawings are received, a preliminary meeting that will include the Town Planner, Inspector, Fire
Chief, Water, Wastewaster Superintendent and the Town Engineer to go over these drawings so
that any additions in the PD will be addressed. Further meetings will be ongoing. No permits
will be allowed to be pulled until the final plat has been filed and construction drawings
approved. However, grading will be allowed.
Mayor Pro Tem Brewster made the motion to approve the recommendation. Council
member Smith seconded. The Town Attorney questioned what they are approving as several
items were changed and discussed. If the ordinance is to be approved, specific wording needs
to be part of the ordinance to make it enforceable. Mayor Pro Tem Brewster withdrew his
motion.
P&Z/ Town Council
Joint Public Hearing/Session July 6, 1999
Council member Brewster made the motion to accept the recommendation from P/Z to adopt the
ordinance with changes as shown on the next page. Council member Smith seconded; motion
passed. These changes will be part of these minutes.
PLANNING AND ZONING COMMISSION TO ADJOURN JOINT PUBLIC SESSION WITH THE
TOWN COUNCIL:
Commissioner Hamper moved to adjourn the joint public session with the Town Council at 9:38
p.m. Commissioner Cotton seconded; motion passed unanimously.
Mike Hamper, C airperson
I A
k4�--
athy M. -Morg"as, PIan' ing Dir6ctor
080299 kcf/jh
4
"f'21 -
TRO
C:
ADDENDUMS TO PLANNED DEVELOPMENT #21
July 6, 1999
The following changes to Planned Development #21 were approved;
Change all wording references to `owner', `developer', `developer/applicant' and
`owner/developer' to read `developer/owner'.
2. Referencing Exhibit B — PD Site Plan (SP -26): remove the second `G' notation at the upper
right hand corner of the grocery store site.
3. Referencing Exhibit B — PD Site Plan (SP -26): provide 2 additional landscaped islands to the
first two sided parking aisle facing Trophy Lake Drive.
4. Page 2, A.1.(c)(ii) — under permitted uses change Laundry and Dry Cleaning to read Laundry
and Dry Cleaning (Limited to pickup and drop off only).
5. Page 2, A. 1.(c) — add (iii) Outdoor pay phones shall not be permitted.
6. Page 2, A.1.(d) — remove in its entirety. Renumbering will need to be completed.
7. Page 3, A.1.(g)(viii) Height— Add the following verbiage to the end of the paragraph, "Building
and/or structure heights shall be measured from the adjacent finished sidewalk elevation."
8. Page 3, A. 1.(h) Parking, loading regulations — Fourth sentence should read "Landscaped
islands shall, on an overall site plan average, be provided for every twelve (12) parking spaces.
9. Page 4, B.1 — Paragraph should be removed in its entirety. Renumbering will need to be
completed.
10. Page 4, 132(e) — Last sentence, last three words (Landscape Concept Plan) should be
changed to read Landscape Plan (LP -1).
11. Page 4, B.2.(f) — First sentence should read, "In addition, off-site landscaping shall be installed
as a part of this development, and in the initial stage of this development, in the west right-of-
way of Trophy Lake Dr. extending from Village Trail Drive to Shasta Drive.
12. Page 4, B.2.(f) — End of paragraph (f) should read "A total of fifty-seven (57) trees shall be
planted between and adjacent to Paint Rock Court and Round Rock Court."
13. Page 4, 13.2.(f)(1) — End of the paragraph (1) add the following "Effective height of combined
screening shall be six (6) feet measured from the top of curb on Trophy Lake Drive."
14. Page 4, 13.2.(f)(1) — Second new sentence at the end of paragraph (1) to read "Screening for
Paint Rock Court and Round Rock Court each shall consist of sixty (60) lineal feet of shrubbery
and decorative masonry wall with five -gallon, container -grown, Nellie R. Stevens holly planted
three (3) feet on center. Decorative masonry wall, when used, shall not exceed fifteen (15)
feet in length."
15. Page 4, 13.2.(f)(2) — Second line change the word "rear" to read "side" property lines.
16. Page 4, 8.2.(f)(2) — Second sentence is to be removed in its entirety.
17. Page 5, B.2. — add subsection (g) and it should read "The caliper of a tree is defined as the
diameter of the tree trunk as measured at a point twelve (12) inches above the finished grade
in accordance with standard nursery practice."
18. Page 5, B.2.(f)(3)— add to the end of the paragraph the following: "The irrigation for the off-site
landscaping shall after the initial installation be the responsibility of the Town of Trophy Club."
19. Page 5, B.5. — The last sentence should read "Alternate materials may be used if approved by
Planning and Zoning Commission."
20. Page 5, B.5. — Add this wording following the last sentence, "Color selection for roof material
shall be approved by the Town Council upon recommendation from the Planning and Zoning
Commission prior to issuing of the building permit."
21. Page 6, B.7. Lighting — Pole height to be 30 feet; concrete bases to be 24"; 12 feet ornamental
street lights.
22. Page 6, B.7. Lighting - Concrete bases to be 24".
23. Page 6, B.7. Lightingt - 12 feet ornamental street lights.
24. Page 6, B.7, Lighting - Add the following wording to the end of the paragraph, "Perimeter lights
will be shielded to minimize overspill."
25. Page 6, B.8.a. — Third line down delete the word "adjacent". Change the third line to read,
"finish grade of the adjacent concrete curb within the highway right-of-way, twelve (12) feet in
length ...............
26. Page 6, B.8.c. — Second line should read " ..... character so as to complement the project and
conform to Town standards."
27. Page 7, B.8. — Add subsection g. and it should read as follows, "This planned development
shall provide two (2) illuminated school crossing signs on Trophy Lake Drive in the vicinity of
Village Trail at locations to be determined by the Director of Public Safety of the Town of
Trophy Club."
28. Page 7, B.10. Final Site Plan - Delete the word "request'.
29. Page 7, B.13. Mechanical and electrical equipment - Change the word "minimum" in the
second line to read "minimize."
2
30. Page 7, B. — Add a paragraph 15 and it should read, "On all building elevations, the tenant
signs shown are included for purposes of illustration only and, with the exception of Tom
Thumb Grocery, are not intended to identify a specific tenant.
31. Add a paragraph 16 and it should read, "Traffic impact analysis will be subject to the approval
of the Town Engineer prior to the issuance of building permits."