Minutes P&Z 03/18/1999MINUTES OF REGULAR SESSION FOR THE
PLANNING AND ZONING COMMISSION
TOWN OF TROPHY CLUB
March 18, 1999
The Planning and Zoning Commission of the Town of Trophy Club, Texas met in a regular session oil
March 18, 1999 at 7:00 P.M. in the Boardroom of the Trophy Club Administration Building, 100
Municipal Drive, Trophy Club, Texas 76262.
COMMISSIONERS PRESENT:
Mike Hamper
Chairperson
Clayton Reed
Member
Roger Williams
Member
Rick Gilliland
Member
Donald Cotton
Member
David Schaaf
Member
COMMISSIONERS ABSENT:
Gene Hill Member
STAFF AND GUESTS PRESENT:
Cathy Morgas Planning Director
Dan Boutwell Town Planner, MPRG
Lee Irwin TCWC, Garage Sale Coordinator
Carol Cotton TCWC, President
David Miller Chief, TCPD
,John Harbin VP, Beck Properties
Randall Badawell VP, "Texas Nat'l Bank, Trophy Club Branch
Chairman Mike Hamper called the meeting to order at 7:03 p.m. announcing a quorum was present.
DISCUSSION AND APPROPRIATE ACTION REGARDING THE RECOMMENDATION TO
THE TOWN COUNCIL FOR A SPECIAL PRIVILEGE PERMIT TO THE TROPHY CLUB
WOMEN'S CLUB FOR A COMMUNITY GARAGE SALE:
The permit would be issued as a temporary use permit per section 33 of the Comprehensive Zoning
Ordinance..
The Women's Club is going to mark the streets involved. "The Commission also discussed;
• Looking into even side/odd side
• The town attorney to look into what the PD can do legally with signs
• Increasing patrol with the use of the motorcycle officer
• Closing off cul-de-sacs from parking traffic
• Making sure everyone is prepared
• The construction issues on Skyline & Timber Ridge
• Getting a list of proposed locations
• Recommendation is contingent on the TCWC working out the procedure for notification. Deadline is
3 weeks prior to the event.
Commissioner Reed moved to recommend granting a special privilege permit to the TCWC for a garage
sale to the Town Council. Commissioner Cotton seconded; motion passed unanimously
Page 2 P&Z Regular Session March 18, 1999
DISCUSSION AND APPROPRIATE ACTION REGARDING THE PARK LAND DEDICATION
ORDINANCE #87-09:
John Harbin, VP, Beck Properties, addressed the Commission.
Chairman ):-Camper asked Mr. Harbin if once the value of the land has been approved, will the developer,
Beck Properties, sell the Town of Trophy Club back that land at the approved price? Mr. Harbin replied,
"if we are comparing undeveloped land to undeveloped land."
It was suggested that a flat fee would make things easier.
The Commission directed Mr. Boutwell to focus on cleaning up the ordinance for further review and
study.
No action taken.
DISCUSSION AND APPROPRIATE ACTION REGARDING FENCE ORDINANCE #1999-01:
The Commission's general consensus was to have the minutes reflect that the intent of the ordinance is to
NOT use landscape timber or other treated wood material for retaining walls.
Following further discussion, Commissioner Williams moved to change the header on the fence
ordinance to include the "permitting of fences and walls." Commissioner Schaaf seconded; motion
passed unanimously.
DISCUSSION ON THE REFINEMENT OF THE PLANNING PROCESS:
The Commission directed Planner Boutwell to begin working on the implementation efforts towards
developing a planning schedule that will encompass the activities in the Vision 2008 report relating to
Planning and Zoning.
The Commission directed staff to begin to develop tasks, define timing and costs on a planning program
schedule.
REVIEW AND APPROVE MINUTES:
a. 12/10/98
b. 1/16/98
C. 2/4/98
These minutes will be refined and considered at a later date.
OTHER MATTERS:
Chairman Hamper updated the Commission on the meeting with the representative interested in the 16 -
acre tract along Trophy Lake Drive. Ile reiterated to the Commission the reasons he gave for what they
(the representatives) could and could not do.
The meeting time is to be changed from 7:00 PM to 6:00 PM effective at the next meeting.
The following items may need to be added to upcoming agendas:
Page 3
P&Z Regular Session March 18, 1999
✓
The commission may need to look at one drop ditches due to changes in utility de -regulations.
✓ Appointment of Kristie L. McPherson, recording secretary at the next meeting.
✓ Addressing the fact all new task committees need to coordinate with the P&Z.
✓ Present commercial districts need to be reviewed and upgraded to higher standards.
ADJOURN:
Commissioner Reed moved to adjourn the meeting 8:25 p.m. Commissioner Cotton seconded; motion
passed unanimously.
z—
Mike Hamper, Chairperson
Cathy Morga. , P& Z Admi istrator
4/8/99 klm