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Minutes P&Z 10/21/1999MINUTES OF REGULAR SESSION FOR THE PLANNING AND ZONING COMMISSION TOWN OF TROPHY CLUB October 21, 1999 The Planning and Zoning Commission of the Town of Trophy Club, Texas met in a regular session on October 21, 1999, at 6:00 P.M. in the Boardroom of the Trophy Club Administration Building, 100 Municipal Drive, Trophy Club, Texas 76262. COMMISSIONERS PRESENT: Mike Hamper Chairman Donald Cotton Member Rick Gilliland Member Clayton Reed Member David Schaaf Member Roger Williams Member COMMISSIONERS ABSENT: Gene Hill Vice -Chairman [Arrived at 6:14 p.m.] [excused] STAFF AND GUESTS PRESENT: Kerin C. Fleck Planning & Zoning Coordinator Cathy Morgas Planning Director Dan Boutwell Planning Consultant John Harbin Beck Properties Mary Ann Folger, resident Cody Pletz, Regency Realty Chairman Mike Hamper called the meeting to order at 6:03 p.m. announcing a quorum was present. Chairman Hamper noted that Vice Chairman Hill has received an excused absence. 2. DISCUSSION AND APPROPRIATE ACTION REGARDING THE LANDSCAPE PLANS FOR TROPHY CLUB PLAZA PD -21, (APPLICANT CODY PLETZ, PROJECT MANAGER, REGENCY REALTY). Cody Pletz, Project Manager, Regency Corporation addressed the Commission. Mr. Pletz presented the Commission with the off-site landscaping which was coordinated with the Beautification Committee. After two meetings with the Committee, approval was given. The landscape plan matches the Planned Development landscaping requirements verbatim. There will be a 57 tree span between Shasta Drive and Village Trail, consisting of a combination of Live Oak, Alderica Pine, Bradford Pear and Nellie R. Stevens Holly along the cul-de-sac areas and spread out just past the cul-de-sacs. For the cul-de-sacs two fifteen foot wall sections, four feet in height, with pilasters as columns on either end will be installed. The six-foot effective height of combined screening will be met with the combination of a 1 1/2 -foot berm, the four -foot wall and the grade increase. The trees will be 4" caliper as stated in the PD. The Pine will grow to be approximately 18-22 feet and it will branch out all the way to the ground, providing very good coverage. The on-site landscaping entry feature, located on the northeast side was also coordinated with the Beautification Committee. It will have a long wall curved in toward the intersection of SH114 and Trophy Lake Drive. There will be four columns with Nellie R. Stevens P&Z Regular Session Meeting 21 October 1999 Holly up front and Yaupon Holly close to the wall in the back. The irrigation plan will be installed and after the initial installation, the Town will maintain it. The landscaping will be maintained for one year, after which point, the Town will maintain. The best time for the installation of all the landscaping features will be in the springtime of `2000. This should eliminate the need for replanting due to weather. Mr. Pletz was asked by Cathy Morgas to provide the staff with a landscaping schedule so that the staff can keep the residents informed of a time schedule to eliminate any confusion. The on-site landscaping does follow the PD as well. Mr. Pletz proceeded to address the tract of land, which will be the site of the pharmacy. Initially, Walgreen's was planned for the site, however, Regency Realty is in the process of preparing a "build to suite" program with Eckerd's. The deal has not yet been signed, but is currently in the hands of the Eckerd Real Estate Committee, and Regency is confident that it will go through. Therefore, the final footprint of the building has not yet been determined. The area does not show any construction details. The entire area will be hydro -seeded until the construction crews break ground on that particular tract, preventing any dirt moving or erosion. Mr. Boutwell directed Mr. Pletz that the landscape plan for the Eckerd's tract will have to be brought back before the Commission because it is not being introduced now. Mr. Pletz agreed. Regarding the remainder of the center, the plan includes the placement of the shrubs and trees. In the parking area islands, crepe myrtles will be installed. On the perimeter a combination of Live Oaks spread out, mostly along Trophy Lake Drive, and alongside the parking area there will be Holly, which provides the barrier between the parking area and the street. Towards Tom Thumb there will be a combination of Bald Cypress, Live Oak and Leland Cypress spread out throughout the sides and the back of Tom Thumb to provide additional screening. Across the back of the property, there will be Nellie R. Stevens Holly approximately 3' in height at the time of planting and the ground will be sodded. The Holly will serve as the required screening between parking and adjacent property. Along SH114 the existing screen of trees will be kept. Motion: Reed Second: Gilliland Ayes: Cotton, Hamper, Schaaf, Williams Nayes: None Approved: 6-0 Abstain: Motion carried. DISCUSSION AND APPROPRIATE ACTION REGARDING REQUEST FOR A CHAIRTABLE SALE HELD INSIDE THE FIRST UNITED METHODIST CHURCH AT A TIME YET TO BE DETERMINED (APPLICANT MARY ANN FOLDER). Mary Ann Folger addressed the Commission. First, Mary Ann noted that the name of the church changed to Fellowship Methodist Church. Chairman Hamper asked when the sale would be, for how long and what kind of signage would be used to advertise the event. Mary Ann stated that the sale would take place on a Saturday. She did not know when the sale would be or how long it would last, because she wanted to wait P& Z Regular Session 21 October 1999 for approval from the Commission before putting any plans into action. Ms. Folger had not given any thought to sign proposals either. Chairman Hamper explained to Ms. Folger that under the Comprehensive Zoning Ordinance, this request for the sale of merchandise for a non profit organization is considered a temporary use and is permitted under the Zoning Ordinance with a recommendation from the Planning & Zoning Commission to the Town Council. Commissioner Williams moved to recommend approval of this request based upon the fact that Ms. Folger will present all appropriate details to the staff prior to this item going before the Council. Motion: Williams Second: Reed Ayes: Cotton, Hamper, Gilliland, Schaaf, Nayes: None Abstain: Rpproved: 64 Motion carried. 4. DISCUSSION AND APPROPRIATE ACTION REGARDING THE REQUESTED ZONING CHANGE FOR THE ESTATES OF HOGAN'S GLEN PHASE III, PD -22 (APPLICANT JOHN HARBIN, VICE PRESIDENT, BECK PROPERTIES). John Harbin addressed the Commission. Mr. Harbin stated that this development was an extension of the existing private, gated residential development of Hogan's Glen. The zoning change is a 74.956 acre tract of land that previously consisted of R-12 and R-15 zoning. There will be two different minimum lot sizes. Blocks 1& 2 not less than fifteen thousand (15,000) square feet in the Estates and not less than seven thousand two hundred (7,200) square feet in the Villas, Blocks 3 & 4. Chairman Hamper addressed the proposed PD, siting specific areas: Exhibit "C", B. Non Specified Regulations: It was clarified that from this section not just zoning ordinances would apply. All other Town ordinances would apply. Chairman Hamper inquired why the front, side and rear yard building lines are lower than current zoning requirements from R-15 zoning or better, by about fifteen (15) feet. Mr. Harbin stated that because this proposal is an extension of an existing development, the same building lines were inculcated to this PD. The reduction allows more room to situate the houses on the lot, and preserves more trees. These building lines are the same requirements dictated in PD's 19 and 22, of Hogan's Glen. Commissioner Reed asked why the Estates rear yard building line was a twenty (20) foot minimum, except as noted on the plat. Why would the plat be different from the written PD? Mr. Harbin said that a situation came up on a specific lot, the way it was shaped, it was advantageous to move the setback down five (5) feet. Clarification was made on 7. Width of Side Yard: The Villas of Hogan's Glen (Blocks 3 & 4): Zero (0) foot minimum on one side and ten (10) foot minimum on the other side. The ten (10) 3 P&Z Regular Session 21 October 1999 foot minimum would be enforced even if the zero (0) side was not used. K. Fences / Walls / Retaining Walls: 3. Side or Rear Yard Fencing Visible from the Street. Fencing shall be constructed as noted in K.1. K. Fences / Walls / Retaining Walls: 1. Front Yard Fencing. the first sentence was changed to: Fencing will be allowed to extend to from the front face of the building to the side property lines. Chairman Hamper asked when the pathway plan will be installed. Mr. Harbin opened this topic up for discussion, noting that he would do whatever he was directed by the Commission. If the pathway were installed when the streets are laid, the pathway would be ruined by the large construction trucks at the time of building. If the pathways are installed as each lot is developed, there are gaps in the pathway, as all the lots will probably not be built on at the same time. Also, there would be differences in consistency, while would hire different companies, who use different exposed aggregate, everything from temperature, to what plant the concrete came from. Mr. Harbin said that he would include a timeframe. If the lots were not built upon by a certain time, then the sidewalks would be installed. Ms. Morgas noted that a timeframe, by phase at the beginning of construction, should also be added to the open areas the developer is responsible for. Mr. Harbin stated that he would work on wording for that section. The name, "The Estates of Hogan's Glen, Phase III, was asked to be changed. Phase III indicates that the entire subdivision will be developed at one time, when the subdivision will actually be developed in several sections. The name change is intended to prevent any future confusion. The Deeds and Restrictions were addressed. Chairman Hamper asked that all sections of the Deed Restrictions which specifically address areas that are covered in the PD to be a.) taken out or b.) re -worded to match what the PD already states. Mr. Harbin stated that he would address all areas of the document so that it will conform to the PD and be up to date. No action taken. 5. DISCUSSION AND APPROPRIATE ACTION REGARDING THE PRELIMINARY PLAT FOR THE ESTATES OF HOGAN'S GLEN PHASE III, PD -22 (APPLICANT JOHN HARBIN, VICE PRESIDENT, BECK PROPERTIES). Chairman Hamper brought to the attention of Mr. Harbin that lot # 18 was left off the plat. Mr. Boutwell stated that a temporary emergency access easement may need to be given to the Town for the turn around on STREET "A". This would enable the public to access the street. Mr. Harbin said that he would consider adding that to the plat. Chairman Hamper asked if the preliminary plat and the final plat could be approved at the same time. Mr. Boutwell said yes, although he discourages it. If there is a problem with the preliminary, the final is still on the agenda, and only one item may be tabled, the other would have to be either approved or denied. Mr. Boutwell stated that if both item were to be on the agenda and something came up and there was a problem with the preliminary, and it looked as though the Commission would table the preliminary, what would be required to keep from 4 P& Z Regular Session 21 October 1999 denying the final plat, would be for Mr. Harbin to provide the Commission with a waiver of a thirty (30) day rule and request the table. Ms. Morgas added that there are several things the Town Attorneys are beginning to recommend. The first of which is a Subdividers Agreement, which will be brought before the Commission to approve and then will go on to be apart of the Subdivision Regulations. The second is a Performance Bond for everything over and above the infrastructure. No action was taken due to outstanding zoning requirements left off the plat. 6. DISCUSSION AND APPROPRIATE ACTION REGARDING THE PATHWAY PLANFOR THE ESTATES OF HOGAN'S GLEN, PHASE III, PD -22, (APPLICANT JOHN HARBIN, VICE RESIDENT, BECK PROPERTIES). Chairman Hamper said that this item has already been addressed under Agenda Item # 4. No action taken. 7. REVIEW AND DISCUSS CONCEPT PLAN FOR PROPOSED WILLOW HEIGHTS, PD - 23, GENERALLY LOCATED EAST OF "THE LAKES" SUBDIVISION, (APPLICANT JOHN HARBIN, VP, BECK PROPERTIES). Mr. Harbin addressed the Commission. Mr. Harbin stated that the proposed PD was not ready to be submitted for approval. There are still many areas which need to be addressed. Mr. Harbin stated that he would bring this PD before the Commission at a later date when he has made the appropriate revisions. No action taken. 8. DISCUSSION AND REVIEW OF PROPOSED CHANGES TO THE COMPREHENSIVE ZONING ORDINANCE NO. 98-29, (APPLICANT, TOWN OF TROPHY CLUB). Chairman Hamper asked if anyone had anything further for recommendations to the CZO. Commissioner Reed asked that the definition of "compartmentalized parking lots" be added to the list of definitions. Mr. Boutwell stated that there are many areas, which have been brought to his attention, and he has made changes. He did not provide all of the changes made. For the next regular session meeting, Mr. Boutwell will provide the Commissioners with the complete changes. Chairman Hamper addressed SECTION 28 "CG" - H. Off -Street Parking 6. This item should specifically state what type of ground cover would be acceptable on the islands. Not less than one tree and a combination of ground cover, shrubs and flowers. Chairman Hamper directed Mr. Boutwell to make the appropriate changes. SECTION 29- "CR" —R. Supplemental Non-residential Requirements — The referenced Section 43A does not exist in the CZO. This Section should be changed to 47H. Also, this subtitle should be changed to Supplemental Non-residential Re9wi eDistricts & Uses. F»& Z Regular Session 21 October, 1999 Chairman Hamper address SECTION 35—ACCESSORY STRUCTURES The Staff has been encountering problems with playhouses. Structures are going inover twelve /12)feet inhe\gh[over one hundred /1OO\square feet. Chairman Hornperexplained that `\ 'hOUS8 nti0DSvv�[8t@k8nOutOf .e{�ZC)because the staff found dhard toenforce. playhouse ruyu/ ". 9. REVIEW AND APPROVE MINUTES. August 19.1S9S—Approved 8ecorrected Motion: M88O Second: Cotton /\veS: Hamper, Gilliland, Schaaf, Williams N8yeS: None Abstain: Approved: 6-0 Motion carried. September 18.1S8S—Approved nScorrected Motion: Williams Second: 8ohacd /\vee: Cotton. Hmrnp8r. {]iUU@nd' Reed Nayos: None Abstain: Approved: 0-0 Motion carried. 10. REPORTS FROM COMMISSIONERS, OTHER MATTERS' The Lakes of Trophy Ckob. PD -15: The residents are trying to fnnn another Neighborhood Association. This Association vvnu|d work independent of the Homeowners Association.Chairman Hamper stated that he has met with the StGffto discuss the Landscape Plans for P -15. The plans are o legal document which rnua[ be followed. At a meeting held with the partners of The Lakes, they conveyed that they are willing to do everything they are t�h@ t was made d when the PID was put together and supposed 0o do under the @gn�nrn�D approved by the Planning & Zoning Commission. Donna VVdah. Town Manager and Ms. Morg8s have been in negotiations with Briscoe and Clark. They have also met with the Army of Engineers. The Corp. said that d is not the responsibility of the Town to make sure that the Corp.—iUg@dOn pian for the Corp. land is followed. In foCi. the Town is to stay out Of any rn8�ens \ '�� h] �h� f ��nQin��nS The only thing the Town can do is make sure that the trails n»onng Corp.� � SyStSn0 8nDUOd the lakes are done appropriately. Because in the 484 permit there was OO maintenance design Or schedules created on hOvv they were to maintain all of the t[@i(n. the Corp.has given the Town permission to request e nn@\nt8n@nc8 p)GO from Briscoe Clark on how they [B planning to maintain until the 404 permit is C000p\0t9d in December, 2000. And also 8 future ~ |8n OfhOvv it will b� maintained. ��S VV8|Sh and K4a ��Org8S are also in he process Of p � � � requesting that information from Briscoe Clark. W1S. K8o[goS reiterated that there are nD8Dy issues the residents have with the Developer that the Town can {8km no part in, such as the Homeowners Association. 6 P/z Regular Session 21 October, 1999 Access to T. W. King Road: Gary Teague, Town Engineer, Teague, Nall & Perkins, has worked out a plan that Southlake is in agreement with. Currently, we a waiting to get an appointment with TxDot. 11. ADJOURN: Chairman Hamper adjourned the meeting at 9:00 p.m. on October 21, 1999. -i , 74etLj Mike Hamper, Chairman 4-rin C. Fleck, -PIan riin/Zoning Coordinator 11/5/99kcf 7