Loading...
Minutes P&Z 01/25/2001MINUTES OF A PUBLIC HEARING & REGULAR SESSION FOR THE PLANNING AND ZONING COMMISSION TOWN OF TROPHY CLUB 25 JANUARY 2001 The Planning and Zoning Commission of the Town of Trophy Club, Texas met in a Public Hearing & Regular Session on 25 January 2001, at 6:30 P.M. in the Boardroom of the Trophy Club Administration Building, 100 Municipal Drive, Trophy Club, Texas 76262. COMMISSIONERS ATTENDANCE: Chairman Hill present Vice Chairman Gilliland arrived at 6:35 pm Commissioner Ashby present Commissioner Reed present Commissioner Rodgers excused Commissioner Shegon present Commissioner Sheridan present STAFF AND GUESTS PRESENT: Kerin C. Fleck Planning & Zoning Coordinator Dan Boutwell Planning Consultant John Hubbard Applicant/ VoiceStream Wireless Stacey Treadway Applicant/ Regency Realty 1. CALL TO ORDER AND ANNOUNCE A QUORUM. Chairman Hill called the meeting to order at 6:31 p.m., and announced a quorum was present. PUBLIC HEARING 2. PLANNING & ZONING COMMISSION TO OPEN PUBLIC HEARING. A motion was made to open the public hearing. Motion: Reed Second: Ashby Ayes: Hill, Sheridan, Shegon Nays: None Action: 5-0 Motion carried. 1 Planning & Zoning Public Hearing & Regular Session 25 January 2001 3. PLANNING & ZONING COMMISSION TO CONDUCT A PUBLIC HEARING RELATIVE TO THE FOLLOWING: A. REQUEST FOR THE CONSIDERATION OF AN APPLICATION FOR A CONDITIONAL USE PERMIT FOR A NON-GOVERNMENTAL INDEPENDENTLY SUPPORTED COMMERCIAL ANTENNA FACILITY, LOCATED TO THE NORTH OF STATE HIGHWAY 114, AND SOUTH OF GLEN EAGLES COURT (APPLICANT: JOHN HUBBARD, VOICESTREAM WIRELESS). Mr. Hubbard addressed the Commission. VoiceStream would like to affix a wireless antenna on top of an existing TXU utility pole, with the communications equipment at the base of the pole. VoiceStream will landscape the facility according to Town ordinances. However, TXU may have additional landscaping requirements that must be followed. Mr. Hubbard briefed the Commission on background information about VoiceStream. They are the sixth largest carrier in the Metroplex. He stated they want to build a more extensive coverage area for new building, new residential areas. Mr. Hubbard showed the Commission a site -coverage map currently, without an antenna facility, and then a site -coverage map once the facility has been installed and becomes operational. Mr. Hubbard discussed the site plan and described some of the details. Again, VoiceStream will be co -locating on an existing TXU tower. They have a twenty- five (25) by twenty-five (25) foot lease space at the base of the tower. In closing, Mr. Hubbard asked that the Town look favorably at their request for a conditional use permit at the proposed site. The applicant will meet all Town ordinances, federal health and safety standards. No members of the audience requested to speak about the agenda item. 4. PLANNING & ZONING COMMISSION TO CLOSE PUBLIC HEARING AND/OR CONTINUE TO A DATE CERTAIN. A motion was made to close the public hearing. 0 Planning & Zoning • Hearing & Regular Session 25 January 2001 Motion: Reed Second: Shegon Ayes: Hill, Gilliland, Ashby, Sheridan Nays: None Action: 6-0 Motion carried. 5. PLANNING & ZONING COMMISSION TO CONVENE INTO A REGULAR SESSION. REGULAR SESSION 6. PLANNING & ZONING COMMISSION TO TAKE APPROPRIATE ACTION AND MAKE A RECOMMENDATION TO THE TOWN COUNCIL REGARDING: A. REQUEST FOR THE CONSIDERATION OF AN APPLICATION FOR A CONDITIONAL USE PERMIT FOR A NON-GOVERNMENTAL INDEPENDENTLY SUPPORTED COMMERCIAL ANTENNA FACILITY, LOCATED TO THE NORTH OF STATE HIGHWAY 114, AND SOUTH OF GLEN EAGLES COURT (APPLICANT: JOHN HUBBARD, VOICESTREAM WIRELESS). Mr. Boutwell gave a staff report. He asked the applicant to revise the site plan to show the antenna as the lower profile antenna that is currently at the site. The plan submitted for the C.U.P. indicated the tower to have a tri -pod antenna platform, creating a higher profile antenna. Mr. Boutwell asked the applicant about the facilities storage equipment. Mr. Hubbard explained that the storage area will be a small cabinet approximately two (2) feet deep, five (5) feet wide, and five (5) feet tall. Mr. Boutwell asked what type of screening would be installed on the site. Mr. Hubbard stated that VoiceStream is willing to work with the Town of Trophy Club, as well a TXU, for appropriate screening. Mr. Boutwell stated that TXU has their own landscaping requirements. However, some type of screening from the public will be required from the Town. Commissioner Ashby asked the current height of the tower and the proposed height of the tower. Mr. Hubbard said the current height is eighty (80) to eighty-five (85) feet, and the new tower will be ninety (90) feet tall. 3 Planning & Zoning Public Hearing & Regular Session 25 January 2001 Mr. Boutwell stated that the type of treatment VoiceStream is proposing, co - locating on an existing tower, is a type of stealth tower. Commissioner Ashby reiterated about the necessity for screening the site. Commissioner Sheridan asked which group would maintain the landscaping on the site. Mr. Boutwell stated that TXU would be responsible for the landscape maintenance, therefore the landscaping installed would have to afford little maintenance needs. Commissioner Sheridan asked how long the temporary pole would be in place. Mr. Boutwell stated that a motion could be made to specify the length of time the temporary pole may stay in place. Commissioner Sheridan asked the applicant about the Site License Agreement. Page two (2), 8. Use states: Licensee may use the License Premises to install, replace, modify, repair, service... etc. Does this give the authority for the modifications to be made beyond the control of the Town? Mr. Boutwell stated that any change, revisions or modifications made to the plan must come back before the Planning & Zoning Commission as well as the Town Council. Vice Chairman Gilliland asked how maintenance crews might gain access the site. Mr. Boutwell stated that the same easement access point used by TXU would be used to reach this site. Mr. Hubbard stated that VoiceStream has an access agreement with TXU. Vice Chairman Gilliland stated that a requirement for approval will be screening, most likely a live plant material. Chairman Shegon stated that he had no questions for the applicant. Commissioner Reed asked for a clarification of the colors indicated on the site - coverage plan. The colors reflected on the site -coverage plan indicate the following: 51 Planning & Zoning Public Hearing & Regular Session 25 January 2001 Red: strongest signal - provides penetration of commercial construction Yellow: less strong signal - provides penetration of residential structures Green: less strong signal - provides mobility in a car while still having coverage Blue: weakest signal - predicted coverage only outdoors when there is nothing between the service subscriber and the tower site Commissioner Reed asked how wide the area of coverage is, and if other service providers would co -locate on the tower. The coverage area will be approximately a 1-1/2mile radius. A higher tower will allow a wider area of coverage. The possibility of co -locating will be up to TXU since it is their tower. Ground space below the tower might be too limited, and the available height for a co -location might be too low. The engineer discussed the design of the tower. The low profile tower will provide a little less capacity than the tri -pod tower. However, there are new designs that would allow VoiceStream to change out the antennas with one that would still be flush mounted, but instead of eight (8) inches wide, it would be ten (10) to twelve (12) inches wide, and allow the provider to do the same thing. Another cabinet may need to be added to prevent the need for another site. VoiceStream stated they are aware the modifications will be submitted to the Town for approval. Chairman Hill asked about the material for temporary fencing. Once the pole replacement is complete, the construction fence will be removed. A motion was made for the recommendation of approval of the conditional use permit as submitted with the following modifications: a. a revised site plan with the locations of the existing pole and new location of tower, as well as the correct tower design and correct antenna design. b. indication of screening that would be designed in accordance with the regulations of the Town and TXU - subject to the approval of the Town C. temporary pole will be removed within forty-five (45) days of the tower changeover 5 Motion: Gilliland Second: Reed Ayes: Hill, Ashby, Shegon, Sheridan Nays: None Action: 6-0 Motion carried. A recommendation will be made to the Town Council at the 19 February 2001 meeting. The applicant was excused at 7:00 pm. 7. DISCUSSION AND APPROPRIATE ACTION REGARDING A REQUEST FOR SPECIAL SIGN CONSIDERATION AT THE TROPHY CLUB PLAZA, PD -21, (APPLICANT: STACEY TREADWAY, MANAGER OF CENTER MARKETING, REGENCY REALTY). Ms. Treadway addressed the Commission. In cooperation with the Northwest Independent School District, Regency Realty is planning to sponsor a citywide art contest - It's Elementary. Students in grades 4-8 will be invited to create artwork that will be entered in a contest. The principal from Samuel Beck Elementary and Medlin Middle School will pre -judge artwork and submit twenty (20) to be considered for final judging. Ultimately, six (6) winning designs will be reproduced onto large seven (7) foot banners that will be attached to the light poles in the Tom Thumb parking lot. The banners will remain in place for a period of six (6) months. The anticipated timeframe is March 2001 - August 2001. A motion was made to approve the request for special sign consideration, provided that sturdy fasteners are installed to keep the banner secure through high winds. Motion: Ashby Second: Sheridan Ayes: Hill, Gilliland, Reed, Shegon Nays: None Action: 6-0 Motion carried. A recommendation will be given to the Town Council at the 5 February 2001 Meeting. Dr. Bruce Fusselman asked the Commission about the possibility of a veterinary clinic in the Plaza. Chairman Hill stated the owner of the property, Regency I Planning & Zoning Public Hearing & Regular Session 25 January 2001 Realty, would be responsible to apply for an amendment to the uses outlined in the planned development ordinance. 8. REVIEW AND APPROVE MINUTES A. 21 DECEMBER 2000 B. 4 JANUARY 2001 A motion was made to approve the minutes for 21 December 2001. Motion: Ashby Second: Reed Ayes: Hill, Gilliland, Sheridan Nays: None Abstain: Shegon Action: 5-0-1 Motion carried. A motion was made to approve the minutes for 4 January 2001, with a revision to the fourth paragraph under agenda item 7, to state something similar to "all lots have changed in configuration; all lots will remain within the lot size requirements for the zoning district." Motion: Ashby Second: Reed Ayes: Hill, Gilliland, Shegon, Sheridan Nays: None Action: 6-0 Motion carried. 9. REPORTS FROM COMMISSIONERS, OTHER MATTERS. Commissioner Reed asked about the status of the pathway across from Indian Creek Drive, which was to be installed by Synergy Properties. Ms. Fleck was directed to look into the situation. 10. REPORTS FROM STAFF. There were no reports from staff. 11. ADJOURNMENT. Chairman Hill adjourned the meeting at 7:35 pm. N Planning & Zoning Public Hearing & Regular Session 25 January 2001 OF Gene Hill, Chairman n C. Fleck, Plannirig & Zoning Coordinator KCF/PLANNING&ZONING/MINUTES/2001 /JAN/ 01252001 PH& REG SESS [2/7/01 5:27:52 PM) E-0