Minutes P&Z 01/04/2001MINUTES OF A
PUBLIC HEARING & REGULAR SESSION
FOR THE
PLANNING AND ZONING COMMISSION
TOWN OF TROPHY CLUB
The Planning and Zoning Commission of the Town of Trophy Club, Texas met in a
Public Hearing & Regular Session on 4 January 2001, at 6:30 P.M. in the
Boardroom of the Trophy Club Administration Building, 100 Municipal Drive,
Trophy Club, Texas 76262.
COMMISSIONERS ATTENDANCE:
Chairman Hill
Vice Chairman Gilliland
Commissioner Ashby
Commissioner Reed
Commissioner Rodgers
Commissioner Shegon
Commissioner Sheridan
STAFF AND GUESTS PRESENT:
present
arrived at 6:38 pm
present
present
present
present
present
Kerin C. Fleck
Planning & Zoning Coordinator
Dan Boutwell
Planning Consultant
John Harbin
Applicant/Developer
Julie Chambers
Resident
1. CALL TO ORDER AND ANNOUNCE A QUORUM.
Chairman Hill called the meeting to order at 6:32 p.m., and announced a
quorum was present.
PUBLIC HEARING
2. PLANNING & ZONING COMMISSION TO OPEN PUBLIC HEARING.
3. PLANNING & ZONING COMMISSION TO CONDUCT A PUBLIC HEARING
RELATIVE TO THE FOLLOWING:
A. DISCUSSION AND APPROPRIATE ACTION REGARDING A SITE PLAN
FOR A 6.000 ACRE TRACT OF LAND ZONED CR COMMERCIAL
RECREATION, LOCATED TO THE NORTH OF THE LAKES of TROPHY CLUB,
(APPLICANT: JOHN HARBIN, VICE PRESIDENT, BECK PROPERTIES).
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Planning & Zoning Public Hearing & Regular Session 4 January 2001
Dan Boutwell addressed the Commission and gave a brief overview of the
process involved with site plan approval.
Mr. Harbin addressed the Commission.
Mr. Harbin addressed the comments from Mr. Boutwell's memo dated, 4
December 2000, and stated that all items have been addressed.
The building for the concessions and the restrooms will be an open truss structure
constructed of natural stone as opposed to man made stone. The roof will be
the or slate.
The sign will be constructed of the same stone as the concession structure with a
cast stone trim. It will have raised brass letters on a black granite surface.
Chairman Hill asked if the fire hydrant spacing and water and sanitary sewer line
locations were acceptable. Ms. Fleck was directed to have the Fire
Department and Water Department review the plans prior to the Town Council
meeting, 5 February 2001.
Mr. Harbin stated that the driveway entrance on the future roadway was lined
up to match the entrance of the future residential subdivision.
No members of the audience requested to speak about the agenda item.
4. PLANNING & ZONING COMMISSION TO CLOSE PUBLIC HEARING AND/OR
CONTINUE TO A DATE CERTAIN.
A motion was made to close the public hearing.
Motion:
Reed
Second:
Ashby
Ayes:
Hill, Gilliland, Sheridan, Rodgers, Shegon
Nays:
None
Action:
7-0
Motion carried.
PLANNING & ZONING COMMISSION TO CONVENE INTO A REGULAR
SESSION.
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A. DISCUSSION AND APPROPRIATE ACTION REGARDING A SITE PLAN
FOR A 6.000 ACRE TRACT OF LAND ZONED CR COMMERCIAL
RECREATION, LOCATED TO THE NORTH OF THE LAKES of TROPHY CLUB,
(APPLICANT: JOHN HARBIN, VICE PRESIDENT, BECK PROPERTIES).
Commissioner Ashby stated concerns about the utility issues in regard to the
future streets.
Mr. Boufwell stated that this item might be a contingency for the approval of this
item; the Fire Department review and approval of the utility plan.
Commissioner Ashby also asked about the placement of the perimeter wall. Mr.
Harbin stated that the building line for the wall has already been noted on the
final plat.
Commissioner Sheridan asked if staff reviews were not a standard practice for
item approvals. Ms. Fleck said that due to receiving the site plan information
later than usual, reviews were not able to be made by the various departments
in order to include for the Commissions review.
Commissioner Sheridan asked that the
plan to ensure there are no possible
equipment.
Fire Department review the landscape
areas that might inhibit public safety
Commissioner Sheridan also asked about the building for the concession and
restroom structure. Mr. Boutwell stated that the construction plans would be
submitted to the building department for their review.
Vice Chairman Gilliland had no comments.
Commissioner Rodgers had no comments.
Commissioner Shegon asked about the lighting for the facility. Mr. Harbin stated
that he was proposing a maximum foot-candle of 20.0. The facility has been
designed for recreational play, not tournament play, and the lighting will reflect
that. All the lights will be on timers, and there will also be a master clock that will
turn all the timers off at a time the Town dictates.
Mr. Harbin suggested that the issue of lighting also be included in the motion as
a contingency.
Commissioner Reed had no comments.
91
Chairman Hill asked about the location of the pumps for the pool. Mr. Harbin
stated that they would be enclosed by a structure to shield the equipment from
public view, with the electric transformer in the same location.
A motion was made to approve the site plan with the following contingencies:
a. The Fire Department and Water Department must review and
approve
b. The site plan shall indicate a note for timers to be set for individual
facility usage, and there will be a master clock to override all other
timers, to turn off at a time determined by the Town
C. No overhang lights, they will be shielded and will comply with the
lighting plan
d. Maximum foot candles will be 20.0 and 0.0 at the street
Motion: Ashby
Second: Reed
Ayes: Hill, Gilliland, Sheridan, Rodgers, and Shegon
Nays: None
Action: 7-0
Motion carried.
7. DISCUSSION AND APPROPRIATE ACTION REGARDING A REPLAT FOR THE
FOLLOWING: LOT 10R, BLOCK 1, THE ESTATES OF HOGAN'S GLEN, PHASE 11
AND LOTS 11 R AND 5R, BLOCK 1, WATERS EDGE AT HOGAN'S GLEN.
Mr. Boutwell informed the Commission and Mr. Harbin that a replat in a
residential subdivision requires a public hearing, therefore this item must be
heard at a later date, once the public hearing requirements have been met.
Mr. Harbin made an official request to pull the item and reset it for a later
agenda.
Mr. Boutwell said that because the agenda item called for a discussion also, the
Commission could listen to Mr. Harbin' s comments.
Mr. Harbin explained the reason for the replat. The resident of lot 10, on the
corner of Stephen's Court and Hogan's Drive wanted to add on to his house,
which necessitated a larger lot. Therefore, the resident bought the lot behind
him, and approached Mr. Harbin about replatting the lots to create one large
lot. In order to keep the same number of lots, Mr. Harbin would like to split lot 5
on the corner of Katie Lane and Hogan's Drive, into two separate lots. This
replat will keep the number of lots the same, while changing the configuration
of each lot. All lots will meet the minimum square footage and set back
requirements of the district.
L1
Mr. Harbin addressed the comments from Gary Teague's review of the replat.
No action was taken regarding this item.
21. DISCUSSION AND APPROPRIATE ACTION REGARDING REVISION TO
STRATEGIC PLAN FOR VISION 2010.
Chairman Hill summarized the recommendations he will be presenting on behalf
of the Commission at the, 27 January 2001, Vision 201 Oworkshop.
9. REPORTS FROM COMMISSIONERS, OTHER MATTERS.
There were no reports from the Commissioners.
Ms. Fleck updated the Commission on plans for a Planning & Zoning workshop to
be held at the end of January or the beginning of February.
7. ADJOURNMENT.
Chairman Hill adjourned the meeting at 8:35 pm.
Gerill,6hairman
-. 6.
K rin C. Fleck, Planning Zoning Coordinator
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