Minutes P&Z 07/12/2001MINUTES OF A
REGULAR SESSION
FOR THE
PLANNING AND ZONING COMMISSION
TOWN OF TROPHY CLUB
12 JULY 2001
The Planning and Zoning Commission of the Town of Trophy Club, Texas met in a
Regular Session on 12 July 2001, at 6:30 pm in the Boardroom of the Trophy Club
Administration Building, 100 Municipal Drive, Trophy Club, Texas 76262.
COMMISSIONERS ATTENDANCE:
Chairman Hill
Vice Chairman Gilliland
Commissioner Ashby
Commissioner Reed
Commissioner Rodgers
Commissioner Shegon
Commissioner Sheridan
STAFF AND GUESTS PRESENT:
Kerin C. Fleck
Dan Boutwell
Jim Barnett
James Connel
Pat Towrey
Robert Monaco
David Burgher
Gary Tomlin
present
arrived at 6:37 pm
excused
present
present
excused
present
Planning & Zoning Coordinator
Planning Consultant
Applicant/ Sprint PCS
Applicant/ Sprint PCS
Applicant/ Sprint PCS
Applicant/ Resident
Applicant/ Butler Burgher
1. CALL TO ORDER AND ANNOUNCE A QUORUM.
Chairman Hill called the meeting to order at 6:36 pm, and announced a
quorum was present.
2. CONTINUE PRESENTATION, DISCUSSION AND CONSIDERATION OF APPROPRIATE
ACTION RELATIVE TO AN APPLICATION FOR A CONDITIONAL USE PERMIT FOR A
CO -LOCATED, WIRELESS ANTENNA FACILITY, LOCATED GENERALLY TO THE NORTH
OF STATE HIGHWAY 114 AND SOUTH OF 6 LAKE FOREST COURT, WITHIN A TXU
EASEMENT. APPLICANT: SPRINT PCS. (CUP -01-002)
Chairman Hill read the agenda caption, summarized the past meeting's
outcome and explained the procedure for the current meeting.
Mr. Barnett addressed the Commission. He discussed the propagation maps
and photo simulations showing the TXU tower before, without the antenna and
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Planning & Zoning Regular Session 12 JULY 2001
after, with the antenna. He also showed a map previously requested by the
Commission showing the placement of current and proposed antenna sites.
Mr. Barnett went on to show the actual plans for the antenna with the changes
requested by the Commission.
Sheet Number Z-1:
The NORTH ELEVATION shown in the lower left-hand corner shows the GPS
antennas that have been added to the top of the tower, above the antennas.
The ISOMETRIC ELEVATION shows the new antenna design.
The ENLARGED SITE PLAN shows the new configuration of the tower equipment
running lengthwise along SH 114.
Sheet Number Z-2:
The WEST CROSS SECTIONS and the EAST CROSS SECTIONS show before and after
grades and elevations of the equipment area with an existing fence and bush
as benchmarks.
Sheet Number Z-3:
The SUBDIVISION MAP is a new addition, showing the proposed physical location
of the structure in relation to the subdivision Lake Forest Village Phase Ill.
Sheet Number Z-4:
This sheet is also a new addition showing more detail for the antenna mount and
extension arms.
Everything after page Z-4 is part of what was submitted to the Texas Department
of Transportation.
Sheet Number TX -1:
The BEFORE AND AFTER SITE PLANS show the proposed site for the tower as well
as the new three (3) foot retaining wall.
Sheet Number TX -2:
This sheet shows the TRAFFIC CONTROL PLAN when the tower is replaced with the
new structurally secure tower. A crane will switch out the poles.
Sheet Number TX -3:
This sheet shows the BEFORE AND AFTER GRADE PLANS along with elevations.
Sheet Number TX -4:
This sheet shows the BEFORE AND AFTER SITE PLANS with the elevations and the
culvert, all following TXDOT requirements.
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Planning & Zoning Regular Session 12 JULY 2001
Chairman Hill asked the applicant to confirm that the need for the tower is to
provide more continuous coverage for the Town of Trophy Club, where at the
present time there are weak signal spots.
Mr. Barnett agreed.
Chairman Hill asked further questions regarding towers that may be needed in
the future.
There were no requests to speak from the public.
Vice Chairman Gilliland asked if a response had been given from TXDOT. Mr.
Barnett said that TXDOT has had the plans for one (1) week and they have not
yet given an answer to Sprint PCS.
Commissioner Rodgers asked how long the construction process would take.
Mr. Barnett said once the site is approved, typically if will takes anywhere from
forty five (45) to sixty five (65) days.
Commissioner Sheridan asked if there was anything in the contract with TXU that
is still negotiable, that could negate any of the items already submitted by the
applicant such as the grade plan?
Pat Towrey said that Sprint PCS has a master lease agreement that is set in stone
with TXU. Under the terms of the master lease agreement, they [Sprint PCS] are
bound by the regulations of TXDOT, the City of Westlake for the driveway permit,
as well as the Town of Trophy Club.
Mr. Sheridan also asked how long it would take TXDOT to approve the plans
submitted to them.
Mr. Connel said that he has not been able to get a firm answer from TXDOT.
However, to the best of his knowledge, the plans that were submitted meet the
requirements of TXDOT.
Commissioner Reed asked about the GPS antenna on the pole.
Mr. Barnett stated that the Commission requested at the last meeting the GPS
antenna be moved to the fop of the antenna because of the height it needs to
be above everything in the compound. The previous submittal had the GPS
equipment extending approximately three (3) feet above the eight (8) foot
screening wall.
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Planning & Zoning Regular Session 12 JULY 2001
A motion was made that this request would be forwarded to the Town Council
for approval at the 6 August 2001 meeting.
Motion:
Sheridan
Second:
Reed
Ayes:
Hill, Gilliland, Rodgers
Nays:
None
Action:
5-0
Motion carried.
This request will be forwarded to the Town Council with a favorable
recommendation for their review.
The applicant was excused.
3. PRESENTATION, DISCUSSION AND APPROPRIATE ACTION REGARDING A REQUEST
FOR A WAIVER TO FENCE ORDINANCE NO. 2000-17, AT 42 ALAMOSA DRIVE, LOT
880, BLOCK B, OF VILLAGE WEST, (APPLICANT: ROBERT MONACO, HOMEOWNER)
Mr. Monaco addressed the Commission. He handed out photographs of the
current fence that is fading due to sun and water damage from the sprinkler
system. He is proposing to paint the fence white to match the trim on the house.
He went on to say that his surrounding neighbors do not have any problem with
painting the fence white. Mr. Monaco said that he has driven around the Town
and has seen several fences that have been painted white, tan, gray, etc. and
he would like to request permission to paint his fence white.
The Commissioners had no questions for the applicant.
Chairman Hill said that the fences that have been painted and were submitted
as backup photos in Mr. Monaco's request, might have been installed when the
Town had no Code Enforcement Officer.
Commissioner Sheridan said that he discussed this issue with a representative at
Sherwin Williams and they said they were not favor of painted fences.
Vice Chairman Gilliland said that the general thought behind this requirement in
the fence ordinance was that by sticking with natural wood tones, while there
may be slight variations in stain colors, they still retain some of the same
characteristics as opposed to paint. When the option for paint is allowed, the
door is wide open for colors. Also, once the fences have been painted, it makes
the job of verifying that permissible materials have been used much harder.
Chairman Hill said that while he was seated on the Town Council, he sat through
many revisions to the fence ordinances and each time all aspects had been
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Planning & Zoning Regular Session 12 JULY 2001
thoroughly discussed. If paint were to be allowed, then the entire spectrum of
paint color would unlimited.
Commissioner Rodgers stated that with the spirit of the ordinance she cannot
support the request, however in the future she would be willing to revisit the
issue.
Commissioner Reed said he had nothing to add, and he agrees with the rest of
the Commission that at this time the ordinance in effect is something we have to
stand by.
A motion was made to recommend denial to the request to paint the fence
white at 42 Alamosa Drive.
Motion:
Gilliland
Second:
Reed
Ayes:
Hill, Rodgers, Sheridan
Nays:
None
Action:
5-0
Motion carried.
Ms. Fleck stated she would contact the applicant about the next step,
forwarding the application to the Town Council.
4. PRESENTATION, DISCUSSION AND APPROPRIATE ACTION REGARDING A
REQUEST FOR AN EXCEPTION TO THE SIGNAGE PROVISIONS OF TOWN
ORDINANCE 2001-09 P&Z, THE VILLAGE @ TROPHY CLUB IN ORDER TO
ALLOW TWO TEMPORARY "COMING SOON" BANNER SIGNS LOCATED AT
2001 AND 2003 SH 114, SUITE 300 AND SUITE 120 FOR A PERIOD OF TIME TO
BE DETERMINED, (APPLICANT: DAVID BURGHER/DEVELOPER)
Mr. Burgher addressed the Commission. He thanked the Commission for working
with him to amend the signage portion of PD -13 for tract 1.
Mr. Burgher said that the new sign requirements were very instrumental in getting
a new tenant, Christina's Mexican Restaurant. He has also just recently signed a
lease with a new Day Spa/Salon. In order to keep the momentum going, he
would like to formally request two temporary "Coming Soon" banner signs for
the previously mentioned tenants.
A motion was made to recommend approval of the exception to the signage
provisions of Town Ordinance 2001-09 P&Z in order to allow two temporary
"Corning Soon" banner signs located at 2001 and 2003 SH 114, Suite 300 and
Suite 120 initiating on August 15, 2001, going for a duration not to exceed sixty
(60) days and not to coincide with the "Grand Opening" banners.
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Planning & Zoning Regular Session 12 JULY 2001
Motion: Sheridan
Second: Rodgers
Ayes: Hill, Gilliland, Reed
Nays: None
Action: 5-0
Motion carried.
5. DISCUSSION AND APPROPRIATE ACTION REGARDING THE PLANNING AND
ZONING COMMISSION'S RECOMMENDATION TO THE TOWN COUNCIL FOR
APPROVAL OR DENIAL OF A REQUEST TO AMEND TOWN ORDINANCE NO.
95-20, PD -13, THE VILLAGE @ TROPHY CLUB, BY ADDING THE USE OF A
VETERINARY CLINIC/GROOMING FACILITY AND RETAIL SALES OF RELATED
PET CARE FOR TRACT 1, APPLICANT: DAVID BURGHER/DEVELOPER.
(AMD -01-005)
Mr. Burgher addressed the Commission and told them that a potential tenant
looking for a lease space for a full service pet care facility that would include a
veterinary clinic had recently approached him. The proposed facility would also
provide the services of a grooming facility and retail sales of related pet care
products.
Mr. Boutwell addressed the Commission and brought up a few points that should
be examined when considering a use like this.
Mr. Burgher said he would research the issue further and keep the Commission
updated as needed.
6. REVIEW AND APPROVE MINUTES:
a. 15 MAY 2001
b. 7 JUNE 2001
A motion was made to approve the minutes for 15 May 2001.
Motion:
Reed
Second:
Sheridan
Ayes:
Hill, Gilliland, Rodgers
Nays:
None
Action:
5-0
Motion carried.
Planning & Zoning Regular Session 12 JULY 2001
A motion was made to approve the minutes for 7 June 2001.
Motion:
Reed
Second:
Sheridan
Ayes:
Gilliland, Rodgers
Nays:
None
Abstain:
Hill
Action:
4-0-1
Motion carried.
7. DISCUSSION AND APPROPRIATE ACTION REGARDING THE PLANNING &
ZONING COMMISSIONS NOMINATION FOR THE APPOINTMENTS OF
PLANNING & ZONING CHAIRMAN AND VICE CHAIRMAN.
A motion was made to recommend Gene Hill for the position of Chairman and
Rick Gilliland for the position of Vice Chairman of the Planning & Zoning
Commission.
Action:
Reed
Second:
Sheridan
Ayes:
Hill, Gilliland, Rodgers
Nays:
None
Action:
5-0
Motion carried.
8. DISCUSSION REGARDING NEW PROCEDURE FOR COMMISSIONER AND STAFF
UPDATES AT MEETINGS.
Ms. Fleck briefed the Commissioners on the procedure for P&Z agendas in the
future.
9. ADJOURNMENT.
Chairman Hill adjourned the meeting at approximately 7:55 pm.
Gene Hid, Chairman
Kerin C. Fleck, PFan#
, g &Zoning Coordinator
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