Minutes P&Z 11/01/2001MINUTES OF A
REGULAR SESSION
FOR THE
PLANNING AND ZONING COMMISSION
TOWN OF TROPHY CLUB
1 NOVEMBER 2001
The Planning and Zoning Commission of the Town of Trophy Club, Texas met in a
Regular Session on I November 2001, at 6:30 pm in the Boardroom of the Trophy
Club Administration Building, 100 Municipal Drive, Trophy Club, Texas 76262.
COMMISSIONERS ATTENDANCE:
Chairman Hill
present
Vice Chairman Gilliland
present
Commissioner Ashby
excused
Commissioner Reed
present
Commissioner Rodgers
present
Commissioner Shegon
excused
Commissioner Sheridan
present
STAFF AND GUESTS PRESENT:
Kerin C. Fleck
Dan Boutwell
Paul Rosenberger
Bill LeGrand
Bill Hutchinson, Jr.
John R. Garrison
Jenny Kramer -MSP hail
Fernando Andrade
Paul McLauren
Planning & Zoning Coordinator
Planning Consultant
Community Development Manager
Director of Public Works
Applicant/ The Cirrus Group
Applicant/ AAE Architects
Applicant/ AAE Architects
Applicant/ AAE Architects
Resident
1. CALL TO ORDER AND ANNOUNCE A QUORUM.
Chairman Hill called the meeting to order at 6:33 pm, and announced a
quorum was present.
2. PRESENTATION AND DISCUSSION RELATIVE TO A PROPOSAL FOR A PLANNED
DEVELOPMENT ON A TRACT OF LAND CURRENTLY ZONED CG -COMMERCIAL
GENERAL, AND LOCATED GENERALLY TO THE NORTH OF STATE HIGHWAY
114, EAST OF THE PLANTATION APARTMENTS, AND SOUTH OF HERITAGE
COURT SOUTH. (APPLICANT: AAE ARCHITECTS)
Mr. Hutchinson addressed the Commission. The Cirrus Group is a medical
development company with offices in Dallas. Traditionally their prototype
involves being involved with a group of medical doctors in the market, providing
them with real estate, the platform for which they provide medical services
within the community.
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Planning & Zoning Regular Session I November 2001
General:
In Trophy Club, the plan is to develop an eight (8) acre site with a three (3) story,
architectural grade, high quality medical facility. It would involve primary care
medical, being family practice, infernal medicine, pediatrician with a series of
specialists such as OBGYN, ear nose and throat or a GI. It would have an
ambulatory surgery center which would do day surgeries and non-complex
medical procedures as well as an imaging suite. The building proposed is
approximately seventy (70) to eighty (80) thousand square feet. The building
will have two (2) fronts, one (1) facing SH 114 generally used for patients, and
the other will be on the opposite side, used by the patients and the staff.. It will
be situated away from the residential lots, sitting closer to SH 114, as unobtrusive
as possible. Due to the slope of the land, it takes several stories to get any type
of buffer or insulation, be it visual or sound wise, from the highway. The proposal
shows a second phase, with no definite date yet for development, however
they would wish it to be medical.
Sight Lines:
The preliminary site study showed from the finished floor of the residential to the
finished floor of the proposed building, there is actually a twelve (12) foot
downgrade. Meaning that the first floor is actually sunk almost on a basement
level relative to the residential side. The effect is a two (2) story building. Per
zoning requirements, an eight (8) foot buffer wall must be erected and with that
wall in place, the first and second stories will be virtually unseen by the
residential and multi family districts.
Building:
The conceptual plan is to construct a brick building with cast stone coping
accenting banded windows as well as around the top, some type of
architectural metal around the top to screen the air conditioning system and
then Austin Stone blended in. A port-a-cochere is in front with a circular drive.
The intent is to build something that will be complimentary to the existing
commercial within Trophy Club and also the Solana complex.
Parking:
According to the CZO, the parking ratio given is typically for more of an urgent
care facility. If they were to use the ratio, most of the landscaping area would
be taken up with concrete parking spaces. The developer commissioned a
comprehensive traffic study for their specific uses within the past year. The study
profiled imaging suites, surgery suites, rehab facilities and medical offices. The
medical offices are generally the heaviest use, parking 1/250. The parking study
shows the following:
Imaging 7,000 sq ft parks 1/390
Rehab 3,000 sq ft parks 1/375
Surgery 15,000 sq ft parks 1/345
Medical Office 55,000 sq ft parks 1/250
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Planning & Zoning Regular Session I November 2001
Proposed parking blended ratio: 1/275 which would require 284 cars. They are
providing 1/266 or 293 cars, which is 9 over the scientific requirement for this type
of use.
Except for the parking, this proposed development meets all zoning
requirements:
33% open space
10% interior landscaping
15% building coverage
33% open space
Vice Chairman Gilliland stressed this site cannot have a building back. He also
inquired further about the parking study.
Mr. Hutchinson stated that the study was set up in a laboratory environment
when every discipline was working to capacity, which is practically impossible.
Also, another thing to keep in mind is that medical offices are very difficult to
convert to another type of use. They are very comfortable with the parking
study outcome and feel confident those numbers should hold.
Commissioner Sheridan asked if the rear elevation is the same as the front
elevation.
The only difference is that the port-a-cochere is not in the back, only the front.
Commissioner Sheridan requested a sight line from the R-9 zoning district.
Commissioner Ashby asked if there had been any contact with TX -DOT
regarding a turning lane or a drive approach.
They have discussed the number of approaches the site could have, but they
have not discussed the engineering yet.
Commissioner Rodgers had no comments.
Commissioner Reed discussed the size of the tract.
Chairman Hill stated that he understood this development would come in as a
planned development.
Mr. Boufwell asked what type of signage would be used for the site. Mr.
Hutchinson stated that they have not developed the specifics of the signage
yet.
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Planning & Zoning Regular Session 1 November 2001
3. PRESENTATION, DISCUSSION AND APPROPRIATE ACTION RELATIVE TO THE
PROPOSED REVISIONS TO COMPREHENSIVE ZONING ORDINANCE NO. 2000-
06P&Z, SECTION 46 OF ARTICLE 5 - TREE PRESERVATION.
Chairman Hill asked the Commission for their thoughts on the ordinance.
Commissioner Reed stated that as it is currently, it's too complicated to follow.
Commissioner Rodgers stated concerns about the Tree Board consisting of five
(5) members of the Public Relations Committee.
Mr. Rosenberger briefed the Commission on the history of this ordinance. The
goal is to have the ordinance in place by the end of December in order to
become a Tree City USA.
Vice Chairman Gilliland said that he agreed with passing provisions as soon as
possible.
Commissioner Sheridan had concerns about the cost to implement the
ordinance.
Commissioner Ashby asked if members of the Public Relations Committee were
aware of the commitment they would have to make in order to enforce the
ordinance.
The Commission directed staff to rework the format and place the ordinance on
their next agenda.
4. PRESENTATION, DISCUSSION AND APPROPRIATE ACTION RELATIVE TO THE
PROPOSED REVISIONS TO THE TOWN OF TROPHY CLUB ORDINANCE 1999-13
ESTABLISHING SIGN REGULATIONS. (AMD -01-007)
Mr. McLauren addressed the Commission.
The Commission asked Mr. Boutwell to rewrite Section 3. General Standards, C.
Illuminated signs.
Section 4 Traffic Safety, B. Sight Visibility Restriction was changed to the
following:
No sign shall be located in any established visibility triangle within the Town.
The title of Section 6 was changed to "Developer/ Builder/Real Estate Signs"
Revisions to this ordinance will be continued at the next meeting.
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Planning & Zoning Regular Session 1 November 2001
5. ADJOURNMENT.
Chairman Hill adjourned the meeting at approximately 8:22 pm.
Gene Hill, Chairman
JKrCin C. Fleck, Pla4ning & Zoning Coordinator
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