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Minutes P&Z 02/07/2002MINUTES OF A PUBLIC HEARING & REGULAR SESSION FOR THE PLANNING AND ZONING COMMISSION TOWN OF TROPHY CLUB 7 FEBRUARY 2002 The Planning and Zoning Commission of the Town of Trophy Club, Texas met in a Public Hearing and a Regular Session on 7 February 2002, at 7:00 pm in the Boardroom of the Trophy Club Administration Building, 100 Municipal Drive, Trophy Club, Texas 76262. COMMISSIONERS ATTENDANCE: Chairman Hill Vice Chairman Gilliland Commissioner Ashby Commissioner Reed Commissioner Rodgers Commissioner Sheridan STAFF AND GUESTS PRESENT: Kerin C. Fleck Dan Boutwell Paul Rosenberger Bill Hutchison Gary McCalla Jenny Kramer John Garrison Carol Brown present absent present present present present Planning & Zoning Coordinator Planning Consultant Community Development Director The Cirrus Group The Cirrus Group AAE Architects - GSR Andrade Architects AAE Architects - GSR Andrade Architects Trophy Club Women's Club 1. CALL TO ORDER AND ANNOUNCE A QUORUM. Chairman Hill called the meeting to order at 7:03 pm, and announced a quorum was present. Chairman Hill asked and received the Commission's consent to move to agenda item 8 before conducting the public hearing. 8. PRESENTATION, DISCUSSION AND APPROPRIATE ACTION RELATIVE TO THE REQUEST FOR A TEMPORARY USE COMMUNITY GARAGE SALE BY SPECIAL PRIVILEGE. (APPLICANT CAROL BROWN, TROPHY CLUB WOMEN'S CLUB) Ms. Brown addressed the Commission. The spring garage sale will be held Saturday, 13 April 2002, with the alternate rain day scheduled for Sunday, 14 April 2002. The fall sale will be held Saturday, 26 October 2002, with the alternate rain day scheduled for Sunday, 27 October 2002. Ms. Fleck said Chief Tucker is aware of the event and the DPS will prepare accordingly. Planning & Zoning Commission Public Hearing & Regular Session Meeting 7 February 2002 A motion was made to recommend approval of the temporary use for days reflected in the record. Motion: Ashby Second: Sheridan Ayes: Hill, Reed, Rodgers Nays: None Action: 5-0 Motion passed. This item will be recommended to the Town Council at their 18 February 2002 meeting. PUBLIC HEARING 2. PLANNING & ZONING COMMISSION TO OPEN PUBLIC HEARING. A motion was made to open the public hearing. Motion: Reed Second: Ashby Ayes: Hill, Rogers, Sheridan Nays: None Action: 5-0 Motion carried. 3. PLANNING & ZONING COMMISSION TO CONDUCT A PUBLIC HEARING RELATIVE TO THE FOLLOWING: Chairman Hill read the following caption into the record. A. AN ORDINANCE OF THE TOWN OF TROPHY CLUB, TEXAS, AMENDING ORDINANCE NO. 2006-06 P&Z OF THE TOWN, THE SAME BEING THE COMPREHENSIVE ZONING ORDINANCE, AND AMENDING THE OFFICIAL ZONING MAP OF THE TOWN BY CHANGING THE ZONING ON A CERTAIN TRACT OF LAND DESCRIBED AS A 7.843 ACRE TRACT OF LAND LOCATED GENERALLY TO THE NORTH OF STATE HIGHWAY 114, EAST OF PD NO. 7 - THE PLANTATION APARTMENTS, SOUTH OF HERITAGE COURT SOUTH, AND BEING MORE PARTICULARLY DESCRIBED IN EXHIBIT "A", ATTACHED HERETO AND INCORPORATED HEREIN, FROM ITS CURRENT ZONING OF "CG", COMMERCIAL GENERAL, TO PD PLANNED DEVELOPMENT NO. 23, TROPHY CLUB MEDICAL PLAZA; PROVIDING THAT SUCH TRACT OF LAND SHALL BE USED IN ACCORDANCE WITH THE REQUIREMENTS OF THE COMPREHENSIVE ZONING ORDINANCE AND ALL OTHER APPLICABLE ORDINANCES OF THE TOWN; PROVIDING THAT THE ZONING MAP SHALL REFLECT THE PD PLANNED DEVELOPMENT NO. 23 ZONING DISTRICT FOR THE SUBJECT PROPERTY; PROVIDING A DEVELOPMENT/SITE PLAN; PROVIDING DEVELOPMENT STANDARDS; PROVIDING BUILDING ELEVATIONS; PROVIDING SITE LINE STUDIES; PROVIDING A LANDSCAPE PLAN AND PLANT LIST; PROVIDING A CIVIL SITE PLAN; PROVIDING FOR LIGHT N:\kfleck\Private\PLANNING & ZONING\Minutes\2002\Feb\02072002 PH & REG SESSION.doc [2/25/02 10:11:48 AM] PEA Planning & Zoning Commission Public Hearing & Regular Session Meeting 7 February 2002 FIXTURES; ESTABLISHING SIGN CRITERIA; ESTABLISHING FENCE CRITERIA; SETTING FORTH A DEVELOPMENT SCHEDULE; PROVIDING A CUMULATIVE CLAUSE; PROVIDING FOR SAVINGS; PROVIDING SEVERABILITY; PROVIDING A PENALTY NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00) FOR EACH OFFENSE AND A SEPARATE OFFENSE SHALL BE DEEMED COMMITTED EACH DAY DURING OR ON WHICH A VIOLATION OCCURS OR CONTINUES; PROVIDING FOR PUBLICATION; PROVIDING FOR ENGROSSMENT AND ENROLLMENT; AND PROVIDING AN EFFECTIVE DATE. APPLICANT: AAE ARCHITECTS (ZCA-01-002) Chairman Hill outlined the format of the meeting for the benefit of the audience. Mr. Hutchinson briefly summarized the proposed planned development. There were no requests to speak from the public. B. A SITE PLAN FOR PROPOSED PLANNED DEVELOPMENT NO. 23 TO BE KNOWN AS TROPHY CLUB MEDICAL PLAZA, A 7.843 ACRE TRACT OF LAND LOCATED GENERALLY TO THE NORTH OF STATE HIGHWAY 114, EAST OF THE PLANTATION APARTMENTS AND SOUTH OF HERITAGE COURT SOUTH. APPLICANT: AAE ARCHITECTS (SP -01-003) Mr. Hutchison briefly explained the proposed layout of the site. There were no requests to speak from the public. 4. PLANNING & ZONING COMMISSION TO CLOSE PUBLIC HEARING AND/OR CONTINUE TO A DATE CERTAIN. A motion was made to close the public hearing. Motion: Sheridan Second: Rodgers Ayes: Hill, Ashby, Reed Nays: None Action: 5-0 Motion carried. 5. PLANNING & ZONING COMMISSION TO CONVENE INTO A REGULAR SESSION. *REGULAR SESSION 6. DISCUSSION AND CONSIDERATION OF APPROPRIATE ACTION RELATIVE TO THE PLANNING & ZONING COMMISSION'S RECOMMENDATION TO THE TOWN COUNCIL REGARDING THE ADOPTION OF THE FOLLOWING: N:\kfleck\Private\PLANNING & ZONING\Minutes\2002\Feb\02072002 PH & REG SESSION.doc [2/25/02 10:11:48 AM] 3 Planning & Zoning Commission Public Hearing & Regular Session Meeting 7 February 2002 A. AN ORDINANCE OF THE TOWN OF TROPHY CLUB, TEXAS, AMENDING ORDINANCE NO. 2006-06 P&Z OF THE TOWN, THE SAME BEING THE COMPREHENSIVE ZONING ORDINANCE, AND AMENDING THE OFFICIAL ZONING MAP OF THE TOWN BY CHANGING THE ZONING ON A CERTAIN TRACT OF LAND DESCRIBED AS A 7.843 ACRE TRACT OF LAND LOCATED GENERALLY TO THE NORTH OF STATE HIGHWAY 114, EAST OF PD NO. 7 - THE PLANTATION APARTMENTS, SOUTH OF HERITAGE COURT SOUTH, AND BEING MORE PARTICULARLY DESCRIBED IN EXHIBIT "A", ATTACHED HERETO AND INCORPORATED HEREIN, FROM ITS CURRENT ZONING OF "CG", COMMERCIAL GENERAL, TO PD PLANNED DEVELOPMENT NO. 23, TROPHY CLUB MEDICAL PLAZA; PROVIDING THAT SUCH TRACT OF LAND SHALL BE USED IN ACCORDANCE WITH THE REQUIREMENTS OF THE COMPREHENSIVE ZONING ORDINANCE AND ALL OTHER APPLICABLE ORDINANCES OF THE TOWN; PROVIDING THAT THE ZONING MAP SHALL REFLECT THE PD PLANNED DEVELOPMENT NO. 23 ZONING DISTRICT FOR THE SUBJECT PROPERTY; PROVIDING A DEVELOPMENT/SITE PLAN; PROVIDING DEVELOPMENT STANDARDS; PROVIDING BUILDING ELEVATIONS; PROVIDING SITE LINE STUDIES; PROVIDING A LANDSCAPE PLAN AND PLANT LIST; PROVIDING A CIVIL SITE PLAN; PROVIDING FOR LIGHT FIXTURES; ESTABLISHING SIGN CRITERIA; ESTABLISHING FENCE CRITERIA; SETTING FORTH A DEVELOPMENT SCHEDULE; PROVIDING A CUMULATIVE CLAUSE; PROVIDING FOR SAVINGS; PROVIDING SEVERABILITY; PROVIDING A PENALTY NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00) FOR EACH OFFENSE AND A SEPARATE OFFENSE SHALL BE DEEMED COMMITTED EACH DAY DURING OR ON WHICH A VIOLATION OCCURS OR CONTINUES; PROVIDING FOR PUBLICATION; PROVIDING FOR ENGROSSMENT AND ENROLLMENT; AND PROVIDING AN EFFECTIVE DATE. APPLICANT: AAE ARCHITECTS (ZCA-01- 002) B. A SITE PLAN FOR PROPOSED PLANNED DEVELOPMENT NO. 23 TO BE KNOWN AS TROPHY CLUB MEDICAL PLAZA, A 7.843 ACRE TRACT OF LAND LOCATED GENERALLY TO THE NORTH OF STATE HIGHWAY 114, EAST OF THE PLANTATION APARTMENTS AND SOUTH OF HERITAGE COURT SOUTH. APPLICANT: AAE ARCHITECTS (SP -01-003) Chairman Hill addressed the applicant and asked for clarification on the following issues: Q: You indicate on your plat that new perimeter fence will be constructed along the north property line. What is the location and full extent of this fence? A: Ms. Kramer stated the fence for phase 1 would be backing up to PD -10, the Indian Creek Townhomes, a three (3) foot berm. The Phase 2 fence would back up to the R-9, Single Family Residential area. Q: In Exhibit J-1 you show a fence height of 5 feet atop a 3 -foot berm. Does a 5 -foot fence on the boundary between commercial and residential properties conform to the Town's existing fence ordinance? N:\kfleck\Private\PLANNING & ZONING\Minutes\2002\Feb\02072002 PH & REG SESSION.doc [2/25/02 10:11:48 AM] S Planning & Zoning Commission Public Hearing & Regular Session Meeting 7 February 2002 A: Ms. Kramer said the fence would be brought out a little more than what is shown..."We don't intend on berming off our property. We'll keep it on our property". Mr. Garrison said more than likely they will berm up to the fence and have it so the backside of the fence will be the proper height. Ms. Kramer said the they were trying to meet the eight (8) foot screening requirement so the berm will be between two (2) and three (3) feet and the fence will make up the difference. Q: The box listing Phase 2 uses has multi -purposes. What is the likely intended use? A: Mr. Hutchison said that at this point it's unclear as to what the use will be, however, when the time to begin development draws near, they will apply for an amendment to the uses. Q: On page CI0-10, you indicate 24-hour operation of Phase 2. I'm reluctant to endorse this being in the PID Ordinance without knowing what uses would be there on a 24-hour basis. A: Mr. Hutchison said the intent was to have the Retirement Home, Nursing Home, Rest Home and Convalescent Home operating on a 24-hour basis, due to the nature of their business. Mr. Boutwell said that since these uses were already outlined in the ordinance, the hours would not have to be amended in the future. Ms. Fleck suggested that the applicant amend the hours if the use turns out to be a medical office, at the same time the development schedule is being addressed. Mr. Hutchison agreed. Q: You indicate a "block retaining wall" along the 15 -foot building setback. What type of blocks? What type of facing would be on the blocks? A: The material would be a "keystone landscape lock -block" with a multi -faceted shape to it. It's not a concrete block; it's a landscape block. Chairman Hill asked the applicant to include an elevation of the retaining wall as well as a cut sheet in the ordinance that will be forwarded to the Town Council. Q: In the text on Parking, page C4-10, please clarify in item (iii) what "any development" means. A: Ms. Kramer said "any development" means phase I and 2, cumulative. Mr. Boutwell suggested the following wording: WkfieckTrivateTLANNING & ZONING\Minutes\2002\Feb\02072002 PH & REG SESSION.doc [2/25/02 10:11:48 AM] 5 Planning & Zoning Commission Public Hearing & Regular Session Meeting 7 February 2002 (iii) Total driveway entrances shall not exceed three (3) entrances for phase I and 2 cumulative. Q: On exhibits DI and D2, are the elevation drawings representative of nursing home/convalescent home configurations for the building? If this were so, what would the configuration be if Phase 2 were to be a medical office building? A: Mr. Garrison said that they wanted to represent, with the balconies, a "worst case" condition. If the use goes to a medical office building, then the balconies will go away and the building will look like the phase 1 building. Q: In the text on page C6-10 does the wording on Tree Preservation coincide with the Tree Ordinance provisions? A: Mr. Rosenberger said that the replacement measurement is actually (11/2) Q: Site Section E-01 shows a 9 -foot retaining wall that is approximately at the 15 -foot building line and the limit of the parking lot. Examination of Exhibit G-1 Civil Diagram, indicates this wall height (based on existing contour) rises from -1.5 feet at the south end to - 12 feet at the north end. How would this be engineered, and what would you be able to do to stabilize the wall? Site Section E-02 shows a tapered slope from the north property line extending to within a few feet of the north side of Building 1. But Exhibits B-1 and G-1 show parking spaces extending to the - 30 foot setback line. Also, Exhibit G-1 diagram indicates an - 12 to 13 foot change from existing ground surface to the finished parking surface. It thus appears that almost all of the North parking area will require construction of retaining walls, or that there will be some very steep slope shaping within the 30 -foot setback area. A: Mr. Garrison said the wall will be a keystone wall. It won't actually be twelve (12) feet tall. They will re -grade the top section from the property line back down towards the fence at a reasonable slope. The applicant agreed to provide further detail in the ordinance to be presented to the Town Council. Commissioner Ashby asked about the approaches getting approved by TXDOT. Mr. Hutchison said that TXDOT is currently involved in the project and they will continue to be. Commissioner Ashby confirmed with Mr. Boutwell that the building lines are correct for the entire proposal. He also asked about the signage. Ms. Fleck stated that she asked the applicant to provide details on all of the signage they would require for the construction and leasing stages. Because this is a PD, the total square footages can exceed the requirements currently outlined in the sign ordinance. Commissioner Sheridan asked if there had been any other comments from residents not included in their packets. Ms. Fleck said she had not spoken with any other property owners. N:\kfleck\Private\PLANN1NG & ZONING\Minutes\2002\Feb\02072002 PH & REG SESSION.doc [2/25/02 10:11:48 AM] X Planning & Zoning Commission Public Hearing & Regular Session Meeting 7 February 2002 Commissioner Sheridan asked if he were standing on the Townhomes' property, how tall would the fence be? Ms. Kramer stated that the fence along that side would be matched up with the existing fence. Mr. Garrison said that the screening requirement is a maximum of eight (8) feet, so that fence will be somewhere between seven (7) and eight (8) feet. If they berm up, that will be done on the Medical Plaza side. Commissioner Sheridan asked for further detail on the reflective glass. Mr. Hutchison said that the reflective glass does not have an above normal reflectiveness. If is simply tinted glass. Given the distance the buildings are from the residential areas, one hundred seventy four (174) feet, the impact to the residential areas will be slight at best. Under no circumstances is the glass intended to be reflective. Commissioner Rodgers asked Mr. Hutchison to address the change to the site plan since last time. Mr. Hutchison said that the number of relocation offices was not as high as originally anticipated. There are many satellite offices, but not as many doctors have opted to totally relocate their practices therefore, the total space would not be as much as previously anticipated. Commissioner Reed asked about the applicant's contact with the Town of Westlake. Ms. Kramer stated that they have been in contact with Westlake, they normally go with TXIDOT's recommendation. Mr. Boutwell stated that the applicant has addressed all of his concerns. Mr. Rosenberger said that he forwarded his review to Ms. Fleck, the applicant should have received a copy of it. A motion was made to recommend approval of the zone change with amendments, to the Town Council. Motion: Sheridan Second: Reed Ayes: Hill, Ashby, Rodgers Nays: None Action: 5-0 Motion carried. Chairman Hill excused the applicants and Mr. Boutwell. 7. DISCUSSION AND APPROPRIATE ACTION RELATIVE TO ITEMS 6A AND 6B. A motion was made to approve agenda items 6(a) & 6 (b). N:\kfleck\Private\PLANNING & ZONING\Minutes\2002\Feb\02072002 PH & REG SESSION.doc [2/25/02 10:11:48 AM] 7 Planning & Zoning Commission Public Hearing & Regular Session Meeting 7 February 2002 Motion: Sheridan Second: Ashby Ayes: Hill, Reed, Rodgers Nays: None Action: 5-0 Motion carried. Thirty two 32 square feet 9. DISCUSSION AND APPROPRIATE ACTION RELATIVE TO THE PROPOSED REVISIONS TO THE TOWN OF TROPHY CLUB ORDINANCE 1999-13, ESTABLISHING SIGN REGULATIONS. (AMD -01-007) Ms. Fleck gave a brief overview of the changes reflected in the most current version of the ordinance. The following revisions were made: SECTION 2 - DEFINITIONS AWNING: A roof -like structure, usually made of canvas that serves as a shelter, as over a storefront, window, door or deck. Also, an architectural projection that provides weather protection, identity or decoration, and is supported by the building to which it is attached. PREMISES: Land and the building upon it; a building or a part of a building. PROGRAMMED ELECTRONIC DISPLAYS: Any display in which lamps are used to give information such as, but not limited to time, temperature, stock market data and which can be electronically programmed to deliver different messages. SIGN, LEGAL NON CONFORMING: A sign which was lawfully erected and maintained prior to the enactment of the Sign Ordinance and any amendments thereto, and which does not conform to current applicable regulations and restrictions of the Sign Code. SIGN, PORTABLE: A sign that is not attached or affixed to the ground, a building or other fixed structure or object. Portable signs include those signs installed on wheels, trailers, skids and similar mobile structures. Portable signs are not to be left in place more than thirty (30) days at one location. Portable signs are restricted to governmental use only. SECTION 8 - COMMERCIAL SIGNS Sign Classification Number of Signs Permitted Maximum Gross Surface Area Programmed Electronic Display Fifty (50) square feet Sign, Building Contractor Sign, Construction Thirty two 32 square feet Sign, Service Contractor Six (6) square feet total Sign (Directional Temporary Three (3) off-site for each N:\kt1eck\F'nvateV1LANN1NU & ZUI'4]Nu\iviinuies\zuuzxr-eu\uzutzuuz r-ri 0( mr-ki 13COOIvMUut, — - I — —-J M Planning & Zoning Commission Public Hearing & Regular Session Meeting 7 February 2002 Real Estate) lot or premise Second: Sign, Government As required and appropriate As required and appropriate Sign, Monument One (1) monument sign per I ent!y to a premise Sign, Pole Temporary One (1) per premise or lot Thirty two (32) sguare feet Sign, Portable Forty (40) square feet SECTION 9 - PERMISSIBLE SIGNS NOT REQUIRING PERMITS Holiday Decorations: Signs or materials displayed in a temporary manner during traditional, civic, patriotic or religious holidays. 4. Political Signs: As permitted in Section 5 - Political Signs. 5. Infernal Signs:, Signs visible only from the premises on which located or visible from off the premises only through a window or windows from which they are set back. 8. National and/or State Flaq: Display of flags is allowed. 9. Other Signs: As and to the extent as provided for by Section 7 - Provisions for All Areas and Zoning Districts, of this ordinance. 10. REVIEW AND APPROVE MINUTES: A. 20 DECEMBER 2001 A motion was made to approve the minutes of 20 December 2001. Motion: Sheridan Second: Rodgers Ayes: Hill, Ashby, Reed Nays: None Action: 5-0 Motion carried. Chairman Hill adjourned the meeting at approximately 9:03 pm. Gene Hill, Chairman N:\kfleck\Private\PLANN1NG & ZONING\Minutes\2002\Feb\02072002 PH & REG SESSION.doc [2/25/02 10:11:48 AM] 0 Planning & Zoning Commission Public Hearing & Regular Session Meeting 7 February 2002 L 6k, jerin C. Fleck, Planning k Zoning Coordinator II I N N:\kfieck\Private\PLANNING & ZONING\Minutes\2002\Feb\02072002 PH & REG SESSION.doc [2/25/02 10:11:48 AM] 10