Minutes P&Z 08/07/2003MINUTES OF A REGULAR SESSION
FOR THE
PLANNING & ZONING COMMISSION
TOWN OF TROPHY CLUB
7 AUGUST 2003
The Planning and Zoning Commission of the Town of Trophy Club, Texas met in a
Regular Session meeting 7 August 2003, at 7:00 pm in the Boardroom of the Trophy Club
Administration Building, 100 Municipal Drive, Trophy Club, Texas 76262,
COMMISSIONERS ATTENDANCE:
Chairman Hill
Commissioner Ashby
Commissioner Reed
Commissioner Sheridan
Commissioner Stephens
STAFF AND GUESTS PRESENT:
present
present, arrived at 7:10 pm
present
present
present
Kerin C. Fleck Planning & Zoning Coordinator
Dan Boutwell Planning Consultant
Mickey Thomas Applicant/Dunaway Associates, Inc,
Gary Rademacher SHW Group, Inc,
1. CALL TO ORDER AND ANNOUNCE A QUORUM.
Chairman Hill called the meeting to order at 7:05 pm, and announced a quorum was
present,
2. PRESENTATION, DISCUSSION AND APPROPRIATE ACTION RELATIVE TO A REQUEST
FOR FINAL PLAT APPROVAL OF A 15.015 ACRE TRACT OF LAND KNOWN AS THE
LAKEVIEW ADDITION, LOCATED GENERALLY TO THE NORTH OF VILLAGE TRAIL
DRIVE, AND WEST OF THE LAKES OF TROPHY CLUB. APPLICANT: NORTHWEST
INDEPENDENT SCHOOL DISTRICT; DUNAWAY ASSOCIATES, INC. (FP -03-005)
Ms, Fleck briefed the Commission on the Final Plat. Lakeview Elementary was built prior
to the incorporation of the Town. The site was never platted, NISD is planning to
construct an addition to the school. When NISD representatives met with Town staff,
they were told that the land would have to be platted before any changes could be
approved to the Site Plan. That is why the Final Plat is on the agenda before the Site
Plan.
All review comments have been addressed from Teague Nall & Perkins, the Fire
Department as well as staff.
Commissioner Sheridan verified the accuracy of the City of Southlake easement noted
on the plat. Mr. Thomas stated the notation was correct,
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Planning & Zoning Commission
Regular Session Meeting
7 August 2003
A motion was made to approve the Final Plat for Lakeview Elementary,
Motion:
Stephens
Second:
Reed
Ayes:
Hill, Ashby, Reed
Nays:
None
Action:
5-0
Motion carried.
This item will be on the Town Council's 18 August 2003 agenda,
3. PRESENTATION AND DISCUSSION RELATIVE TO A PROPOSED AMENDMENT TO TOWN
ORDINANCE NO. 2000-06 P&Z, THE SAME BEING THE COMPREHENSIVE ZONING
ORDINANCE, TO PROVIDE PROVISIONS FOR RELIEF OF LANDSCAPING
REQUIREMENTS. (AMD -03-014)
Mr, Boutwell addressed the Commission. This agenda item was brought about as a
result of the Lakeview Site Plan, The current standards in the Comprehensive Zoning
Ordinance are very onerous and the NISD is not able to meet the standards at this time,
Mr. Boutwell went on to suggest the ordinance be amended to contain a relief clause.
Commissioner Ashby had no comments.
Commissioner Reed had no comments.
Vice Chairman Stephens had no comments.
Commissioner Sheridan had no comments.
This item will be scheduled for the Planning & Zoning Commission's 21 August 2003
agenda,
4. PRESENTATION, DISCUSSION AND APPROPRIATE ACTION RELATIVE TO THE REQUEST
FOR SITE PLAN APPROVAL OF A 15.015 ACRE TRACT OF LAND KNOWN AS THE
LAKEVIEW ADDITION, ZONED R-12, LOCATED GENERALLY TO THE NORTH OF
VILLAGE TRAIL DRIVE, AND WEST OF THE LAKES OF TROPHY CLUB. APPLICANT:
NORTHWEST INDEPENDENT SCHOOL DISTRICT; DUNAWAY ASSOCIATES, INC. (SP -
03 -006)
Mickey Thomas addressed the Commission, NISD is planning a remodel for Lakeview
Elementary, The project will include a three thousand foot addition that will bring ADA
spaces into compliance. Fire hydrants will be added and the entire building will be fire
sprinkled,
Gary Rademacher addressed the Commission. The addition will match the existing
masonry exterior elevations. An architectural metal wall panel system is proposed and
will serve to screen the roof top units,
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Planning & Zoning Commission
Regular Session Meeting
7 August 2003
Commissioner Sheridan asked how long the project would take. Mr. Rademacher said
it will be a three phase process, six (6) to eight (8) months.
Mr. Boutwell said that all review comments have been addressed with the exception of
the landscaping issue. The landscaping portion of the Site Plan will need to be brought
back before the Commission at a later date, once the CZO has been revised to
provide some relief.
A motion was made to recommend approval of the Site Plan, contingent on approval
of the landscaping prior to the issuance of the certificate of occupancy.
Motion:
Sheridan
Second:
Stephens
Ayes:
Hill, Ashby, Reed
Nays;
None
Action:
5-0
Motion carried.
4-1-0
This item will be on the Town Council's 18 August 2003 agenda.
5. REVIEW AND APPROVE MINUTES:
A. 10 JULY 2003
A motion was made to approve the minutes, as amended.
Motion:
Reed
Second:
Stephens
Ayes:
Hill, Sheridan
Abstain:
Ashby
Nays:
None
Action:
4-1-0
Motion carried.
6. CHAIRMAN HILL AND COMMISSIONER REED TO UPDATE THE COMMISSION ON THE
STATUS OF THE PROPOSED DRILLING ORDINANCES.
Chairman Hill briefed the Commission on the status of the proposed drilling ordinances.
The ordinances were presented to the Town Council 7 July 2003, The resident turnout to
the Council meeting was so great, and so many questions were asked the Council
decided to conduct a forum at the Medlin Middle School 28 July 2003. The ordinances
were subsequently approved by the Council at their 4 August 2003 meeting.
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Chairman Hill adjourned the meeting at approximately 7:45 pm.
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Page 3
Planning & Zoning Commission
Regular Session Meeting
7 August 2003
Gene Hill, Chairman
Ke in C. Fleck, Planning Zoning Coordinator
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