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Minutes P&Z 03/20/2003MINUTES OF A REGULAR SESSION FOR THE PLANNING & ZONING COMMISSION TOWN OF TROPHY CLUB 20 MARCH 2003 The Planning and Zoning Commission of the Town of Trophy Club, Texas met in a Regular Session meeting 20 March 2003, at 7:00 pm in the Public Works Conference Room of the Public Works Building, 100 Municipal Drive, Trophy Club, Texas 76262. COMMISSIONERS ATTENDANCE: Chairman Hill Vice Chairman Gilliland Commissioner Ashby Commissioner Reed Commissioner Rodgers Commissioner Sheridan Commissioner Stephens STAFF AND GUESTS PRESENT: Kerin C. Fleck Randy Briggs Bill LeGrand Dan Boutwell Robert De Los Santos Danny Thomas David Cunningham Jay Marsh Pat Brumley Carol Brown Wanda Brewster Jodi Ashby present present excused present excused present present Planning & Zoning Coordinator Community Development Manager Director of Public Works Planning Consultant DPS Chief Fire Captain Developer/Applicant Engineer/Applicant Resident/Applicant Trophy Club Women's Club/Applicant Public Relations Committee/Applicant Public Relations Committee/Applicant CALL TO ORDER AND ANNOUNCE A QUORUM. Chairman Hill called the meeting to order at 7:03 pm, and announced a quorum was present. 2. PRESENTATION, DISCUSSION AND APPROPRIATE ACTION RELATIVE TO THE REQUEST FOR A TEMPORARY USE COMMUNITY GARAGE SALE GRANTED BY SPECIAL PRIVILEGE. (APPLICANT: CAROL BROWN, TROPHY CLUB WOMEN'S CLUB) Ms. Brown addressed the Commission. She stated the garage sale will be handled as it has been in years past, There will be a donation drop off located in the parking lot of the Beck Sales Office, for all items that were not sold at the individual sales. All items will be taken away in the afternoon, N:\kfleck\Private\PLANNING & ZONING\ MINUTES\ 2003 \ MAR\03202003 REG SESSION.doc Planning & Zoning Commission Regular Session Meeting 20 March 2003 The Department of Public Safety has been in contact with Ms. Brown. There were no comments from the Commission. A motion was made to recommend approval of the temporary use granted by special privilege. Motion: Stephens Second: Sheridan Ayes: Hill, Gilliland, Reed Nays: None Action: 5-0 Motion carried. This item will be on the Town Council's 7 April 2003 meeting agenda. 3. PRESENTATION, DISCUSSION AND APPROPRIATE ACTION RELATIVE TO THE REQUESTS FOR TEMPORARY USE PERMITS FOR THE FOLLOWING: A. ARBOR DAY (26 APRIL 2003) B. 4th OF JULY CELEBRATION (4 JULY 2003) C. TROPHY CLUB DAY (18 OCTOBER 2003) D. CHRISTMAS TREE AND CLOCK TOWER LIGHTING (6 DECEMBER 2003) (APPLICANT: WANDA BREWSTER, PUBLIC RELATIONS COMMITTEE) Ms, Brewster addressed the Commission and gave a brief summary of each event. There were no comments from the Commission, A motion was made to recommend approval of the four requests for Temporary Use permits, Motion: Reed Second: Stephens Ayes: Hill, Gilliland, Sheridan Nays: None Action: 5-0 Motion carried. This item will be on the Town Council's 7 April 2003 meeting agenda, 4. PRESENTATION, DISCUSSION AND APPROPRIATE ACTION RELATIVE TO A FENCE WAIVER REQUEST TO THE REQUIREMENTS SET FORTH IN TOWN ORDINANCE NO. 2002-42 P&Z, SECTION 3 ENTITLED "FENCES", SUBSECTION "C" ENTITLED "TYPE OF FENCES AND CONSTRUCTION, (6) PERTAINING SPECIFICALLY TO THE CONSTRUCTION OF PARALLEL FENCES, FOR A PROPERTY LOCATED AT 4 GLENDALE COURT, LOT 223 OF SECTION THREE. (APPLICANT: PAT BRUMLEY) Mr, Brumley addressed the Commission. He stated that the property owner behind him built the Inverness fence approximately four feet (4') inside the rear yard property line. N:\kfleck\Private\PLANNING & ZONING\MINUTES\2003\MAR\03202003 REG SESSION.doc [5/29/03 4:31:00 PM] Planning & Zoning Commission Regular Session Meeting 20 March 2003 Between Mr. Brumley's rear yard and the fence from the property owner on Inverness, there is a drainage easement. The drop off from Mr. Brumley's yard is approximately four feet (4'). Mr, Brumley is concerned for the safety of his two year old daughter, now walking. Mr, Brumley is requesting a wavier to construct a six foot (6') fence to be placed on top of his retaining wall, The fence will be less than five feet from the rear yard fence on Inverness. A motion was made to recommend approval of the fence waiver. Motion: Sheridan Second: Gilliland Ayes: Hill, Reed, Stephens Nays: None Action: 5-0 Motion carried. This item will be on the Town Council's 7 April 2003 meeting agenda. 5. PRESENTATION, DISCUSSION AND APPROPRIATE ACTON RELATIVE TO THE REQUEST FOR PRELIMINARY PLAT APPROVAL OF A 22.417 ACRE TRACT OF LAND KNOWN AS TROPHY WOOD BUSINESS CENTER, LOCATED GENERALLY TO THE NORTH OF STATE HIGHWAY 114, WEST OF T.W. KING ROAD AND SOUTH OF HANNA COURT AND JAMIE COURT. APPLICANT: PATE ENGINEERS. (PP -03-004) Mr, Marsh addressed the Commission and stated the difference between the PD zoning ordinance and the plat. The Preliminary Plat contains six (6) additional acres on the north side, currently owned by Synergy Properties that was not reflected in the PD ordinance. Those additional acres will be the location of a proposed medical hospital. The applicant has been working with staff to get all outstanding issues resolved. A waiver granted by the Town Council has been granted for Trophy Wood Drive to have an 80' ROW instead of a 90' ROW. A transition has been built into the plans to still have the 80' ROW, but they added in a part. Private drives traverse the property from east to west, and a small section to the north. Trophy Branch will extend in the future to lot 7 as development occurs. It's one of the obligations of the developer to Oakmont. That will connect the future medical hospital to Plaza Drive. The medical hospital will also have a direct connection to Trophy Wood Drive and T.W. King Road, The applicant has met with the City of Southlake and the City of Westlake and received their comments. There is a small section of ROW dedication to the City of Southlake for the smoothing out of T,W. King's 90 degree bend. Chairman Hill asked Mr, Boutwell to brief the Commission. N:\kfleck\Private\PLANNING & ZONING\MINUTES\2003\MAR\03202003 REG SESSION.doc [5/29/03 4:31:00 PM] Page 3 Planning & Zoning Commission Regular Session Meeting 20 March 2003 Mr. Boutwell stated that the applicant has responded to two (2) previous letters from MPRG, The backup material contain their most recent review, There are two items that are basically cosmetic, The applicant is choosing to take advantage to the fact that they can Replat property after its already been platted, by not showing all of the lots on their upcoming Final Plat, Mr. Boutwell asked the applicant to show the lot lines they planed on the Preliminary Plat, which they have done. Mr. Boutwell's understanding is that the applicant wants some flexibility with the lot lines because they are not sure who the final user of each lot will be. Mr. Boutwell thought it best in the future to make a note on the Preliminary Plat that the lines may vary slightly, depending on the user. Another item of concern is that one of the easements indicates its to be abandoned by separate instrument, however it is shown in the wrong location, It needs to be shown on the west side of Trophy Wood Drive. Trophy Branch Road, as it is shown now, runs and dead ends in the middle of this subdivision, midway through its run, and then off-site it runs into SH 114. That portion is not being platted at this time, Mr, Boutwell suggested that the Town would need to have the volume and page for that easement instrument, in order for the Town to be assured that roadway is still going to be there. The ROW for that would need to be provided by volume and page or the applicant would need to provide the separate instrument concurrently at the time of Final Plat. Mr. Boutwell had no additional comments concerning the Preliminary Plat, Mr. LeGrand had no comments. Captain Thomas asked that Trophy Wood Drive and Plaza Drive out to T,W, King Road be completed before the old Trophy Wood Drive is cut off. Chairman Hill stated he only saw a problem with the junction where the temporary road comes off the existing Trophy Wood Drive to go east, Construction in that circle might be a little problematic as the new road is being constructed. Mr. Marsh stated that there had been some preliminary work on that issue. Trophy Wood is a four lane -divided, which means they could put two way traffic on the southbound lanes in a temporary fashion while they come back and build the north bound lanes. That would, in effect be the only piece -meal construction the applicant would have to do for traffic control issues at the time of construction. The applicant will keep the temporary road open until the construction is done and that will leave them to go back and build the last little piece, northbound, two lanes of Trophy Wood. By default, that will disconnect the temporary road, but there will be traffic on the new road while that would be done, Mr. Cunningham mentioned the offsite easement, Just as the applicant has post - closing obligations to the seller to build the extension of Trophy Branch up to the Medical building, they have obligations to give Mr, Cunningham the appropriate easement documents for the land that goes south of the Trophy Club line into the Town of Westlake, That is an instrument that has to get done, Mr. Cunningham acknowledged that, but stated the seller has the obligation of doing that, NAfleckTrivateTLANNING & ZONING\MINUTES\2003\MAR\03202003 REG SESSION.doc [5/29/03 4:31:00 PM] 9M11 Planning & Zoning Commission Regular Session Meeting 20 March 2003 Mr, Boutwell stated that the Town has no comments on that at this time for the Preliminary Plat, however, at the time of the Final Plat, that instrument will need to be in hand, Commissioner Stephens had no comments, Commissioner Sheridan had no comments. Vice Chairman Gilliland clarified the medians and the landscape easements along Trophy Wood Drive. Mr. Boutwell stated that because the users have not been identified, it's unclear how much of the area will be taken up with parkway and parking lots. It very well may be that there will still be a significant amount of area that would be even outside the fifteen -foot (15') landscape easement. Effectively, there's less area for landscaping in those areas. It's a trade-off with getting the extra width in the medians. Mr. LeGrand stated the main issue staff was trying to deal with was presenting a pristine entrance that would be landscaped and positioned as a grandeur entrance. Also, there is a power standard in the middle of the median entering Trophy Wood from the south, Without widening the median, there was no room for a left hand turn lane. Commissioner Reed had no comments. A motion was made to approve the Preliminary Plat, Motion: Gilliland Second: Reed Ayes: Hill, Sheridan, Stephens Nays: None Action: 5-0 Motion carried. This item will be on the Town Council's 7 April 2003 meeting agenda. 6. PRESENTATION, DISCUSSION AND APPROPRIATE ACTION RELATIVE TO THE REQUEST FOR FINAL PLAT APPROVAL OF 22.417 ACRE TRACT OF LAND KNOWN AS TROPHY WOOD BUSINESS CENTER, LOCATED GENERALLY TO THE NORTH OF STATE HIGHWAY 114, WEST OF T.W. KING ROAD AND SOUTH OF HANNA COURT AND JAMIE COURT. APPLICANT: PATE ENGINEERS. (FP -03-004) Mr. Marsh requested this item be tabled due to the fact that the construction plans have not been completely reviewed by staff. Mr. Boutwell noted that in the Commissioner's back-up material was a note from the applicant waiving their right to action within thirty (30) days, N:\kfleck\Private\PLANNING & ZONING\MINUTES\2003\MAR\03202003 REG SESSION.doc [5/29/03 4:31:00 PM] Planning & Zoning Commission Regular Session Meeting 20 March 2003 Chairman Hill stated that as he understood Mr. LeGrand and Teague Nall & Perkins were still conducting their reviews of the Final Plat and the construction plans. Also, the Town will require the easements, as previously discussed. Ms. Fleck stated the review comments from Teague Nall & Perkins should be completed by Friday, 28 March 2003, However, once the applicant makes the revision from the Town's engineer, Teague Nall & Perkins will need sufficient time to review the revisions. Mr, Boutwell recommended this item be placed on the 17 April 2003 agenda. Commissioner Sheridan stated that when he receives his packet he wants to know that everything has been reviewed. In the future, he wants a complete review included so he does not have to wait until he arrives at the meeting to hear comments from the various departments. A motion was made to table this item until 17 April 2003. Motion: Sheridan Second: Reed Ayes: Hill, Gilliland, Stephens Nays: None Action: 5-0 Motion carried. This item will be on the Commissions 17 April 2003 agenda. 7. REVIEW AND APPROVE MINUTES: A. 27 FEBRUARY 2003 A motion was made to approve the minutes as written. Motion: Reed Second: Sheridan Ayes: Hill, Gilliland, Stephens Nays: None Action: 5-0 Motion carried. Chairman Hill briefly addressed an upcoming project with the Commission pertaining to the review of the Drilling Ordinance recently passed by the Town Council. This item will be further discussed as an agenda item at the Commission's 3 April 2003 meeting. A motion was made to express support of the troops in the current military service. Motion: Sheridan Second: Gilliland Ayes: Hill, Reed, Stephens Nays: None Action: 5-0 Motion carried. NAkf1eckTrivateTLANNING & ZONING\MINUTES\2003\MAR\03202003 REG SESSION.doc [5/29/03 4:31:00 PM] Page 6 Planning & Zoning Commission Regular Session Meeting 20 March 2003 8. ADJOURNMENT. Chairman Hill adjourned the meeting at approximately 7:47 pm. Keri C. Fleck, Planning & Zoning Coordinator NAkfieckTrivateTLANNING & ZONING\MINUTES\2003\MAR\03202003 REG SESSION.doc [5/29/03 4:31:00 PM] Page 7