Minutes P&Z 03/20/2003MINUTES OF A REGULAR SESSION
FOR THE
PLANNING & ZONING COMMISSION
TOWN OF TROPHY CLUB
20 MARCH 2003
The Planning and Zoning Commission of the Town of Trophy Club, Texas met in a
Regular Session meeting 20 March 2003, at 7:00 pm in the Public Works Conference
Room of the Public Works Building, 100 Municipal Drive, Trophy Club, Texas 76262.
COMMISSIONERS ATTENDANCE:
Chairman Hill
Vice Chairman Gilliland
Commissioner Ashby
Commissioner Reed
Commissioner Rodgers
Commissioner Sheridan
Commissioner Stephens
STAFF AND GUESTS PRESENT:
Kerin C. Fleck
Randy Briggs
Bill LeGrand
Dan Boutwell
Robert De Los Santos
Danny Thomas
David Cunningham
Jay Marsh
Pat Brumley
Carol Brown
Wanda Brewster
Jodi Ashby
present
present
excused
present
excused
present
present
Planning & Zoning Coordinator
Community Development Manager
Director of Public Works
Planning Consultant
DPS Chief
Fire Captain
Developer/Applicant
Engineer/Applicant
Resident/Applicant
Trophy Club Women's Club/Applicant
Public Relations Committee/Applicant
Public Relations Committee/Applicant
CALL TO ORDER AND ANNOUNCE A QUORUM.
Chairman Hill called the meeting to order at 7:03 pm, and announced a quorum was
present.
2. PRESENTATION, DISCUSSION AND APPROPRIATE ACTION RELATIVE TO THE REQUEST
FOR A TEMPORARY USE COMMUNITY GARAGE SALE GRANTED BY SPECIAL
PRIVILEGE. (APPLICANT: CAROL BROWN, TROPHY CLUB WOMEN'S CLUB)
Ms. Brown addressed the Commission. She stated the garage sale will be handled as it
has been in years past, There will be a donation drop off located in the parking lot of
the Beck Sales Office, for all items that were not sold at the individual sales. All items will
be taken away in the afternoon,
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Planning & Zoning Commission
Regular Session Meeting
20 March 2003
The Department of Public Safety has been in contact with Ms. Brown.
There were no comments from the Commission.
A motion was made to recommend approval of the temporary use granted by special
privilege.
Motion:
Stephens
Second:
Sheridan
Ayes:
Hill, Gilliland, Reed
Nays:
None
Action:
5-0
Motion carried.
This item will be on the Town Council's 7 April 2003 meeting agenda.
3. PRESENTATION, DISCUSSION AND APPROPRIATE ACTION RELATIVE TO THE REQUESTS
FOR TEMPORARY USE PERMITS FOR THE FOLLOWING:
A. ARBOR DAY (26 APRIL 2003)
B. 4th OF JULY CELEBRATION (4 JULY 2003)
C. TROPHY CLUB DAY (18 OCTOBER 2003)
D. CHRISTMAS TREE AND CLOCK TOWER LIGHTING (6 DECEMBER 2003)
(APPLICANT: WANDA BREWSTER, PUBLIC RELATIONS COMMITTEE)
Ms, Brewster addressed the Commission and gave a brief summary of each event.
There were no comments from the Commission,
A motion was made to recommend approval of the four requests for Temporary Use
permits,
Motion:
Reed
Second:
Stephens
Ayes:
Hill, Gilliland, Sheridan
Nays:
None
Action:
5-0
Motion carried.
This item will be on the Town Council's 7 April 2003 meeting agenda,
4. PRESENTATION, DISCUSSION AND APPROPRIATE ACTION RELATIVE TO A FENCE
WAIVER REQUEST TO THE REQUIREMENTS SET FORTH IN TOWN ORDINANCE NO.
2002-42 P&Z, SECTION 3 ENTITLED "FENCES", SUBSECTION "C" ENTITLED "TYPE OF
FENCES AND CONSTRUCTION, (6) PERTAINING SPECIFICALLY TO THE
CONSTRUCTION OF PARALLEL FENCES, FOR A PROPERTY LOCATED AT 4 GLENDALE
COURT, LOT 223 OF SECTION THREE. (APPLICANT: PAT BRUMLEY)
Mr, Brumley addressed the Commission. He stated that the property owner behind him
built the Inverness fence approximately four feet (4') inside the rear yard property line.
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Planning & Zoning Commission
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20 March 2003
Between Mr. Brumley's rear yard and the fence from the property owner on Inverness,
there is a drainage easement. The drop off from Mr. Brumley's yard is approximately
four feet (4'). Mr, Brumley is concerned for the safety of his two year old daughter, now
walking.
Mr, Brumley is requesting a wavier to construct a six foot (6') fence to be placed on top
of his retaining wall, The fence will be less than five feet from the rear yard fence on
Inverness.
A motion was made to recommend approval of the fence waiver.
Motion:
Sheridan
Second:
Gilliland
Ayes:
Hill, Reed, Stephens
Nays:
None
Action:
5-0
Motion carried.
This item will be on the Town Council's 7 April 2003 meeting agenda.
5. PRESENTATION, DISCUSSION AND APPROPRIATE ACTON RELATIVE TO THE REQUEST
FOR PRELIMINARY PLAT APPROVAL OF A 22.417 ACRE TRACT OF LAND KNOWN AS
TROPHY WOOD BUSINESS CENTER, LOCATED GENERALLY TO THE NORTH OF STATE
HIGHWAY 114, WEST OF T.W. KING ROAD AND SOUTH OF HANNA COURT AND
JAMIE COURT. APPLICANT: PATE ENGINEERS. (PP -03-004)
Mr, Marsh addressed the Commission and stated the difference between the PD zoning
ordinance and the plat. The Preliminary Plat contains six (6) additional acres on the
north side, currently owned by Synergy Properties that was not reflected in the PD
ordinance. Those additional acres will be the location of a proposed medical hospital.
The applicant has been working with staff to get all outstanding issues resolved. A
waiver granted by the Town Council has been granted for Trophy Wood Drive to have
an 80' ROW instead of a 90' ROW.
A transition has been built into the plans to still have the 80' ROW, but they added in a
part. Private drives traverse the property from east to west, and a small section to the
north. Trophy Branch will extend in the future to lot 7 as development occurs. It's one
of the obligations of the developer to Oakmont. That will connect the future medical
hospital to Plaza Drive. The medical hospital will also have a direct connection to
Trophy Wood Drive and T.W. King Road,
The applicant has met with the City of Southlake and the City of Westlake and received
their comments. There is a small section of ROW dedication to the City of Southlake for
the smoothing out of T,W. King's 90 degree bend.
Chairman Hill asked Mr, Boutwell to brief the Commission.
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Planning & Zoning Commission
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Mr. Boutwell stated that the applicant has responded to two (2) previous letters from
MPRG, The backup material contain their most recent review, There are two items that
are basically cosmetic, The applicant is choosing to take advantage to the fact that
they can Replat property after its already been platted, by not showing all of the lots on
their upcoming Final Plat, Mr. Boutwell asked the applicant to show the lot lines they
planed on the Preliminary Plat, which they have done. Mr. Boutwell's understanding is
that the applicant wants some flexibility with the lot lines because they are not sure who
the final user of each lot will be. Mr. Boutwell thought it best in the future to make a
note on the Preliminary Plat that the lines may vary slightly, depending on the user.
Another item of concern is that one of the easements indicates its to be abandoned by
separate instrument, however it is shown in the wrong location, It needs to be shown on
the west side of Trophy Wood Drive.
Trophy Branch Road, as it is shown now, runs and dead ends in the middle of this
subdivision, midway through its run, and then off-site it runs into SH 114. That portion is
not being platted at this time, Mr, Boutwell suggested that the Town would need to
have the volume and page for that easement instrument, in order for the Town to be
assured that roadway is still going to be there. The ROW for that would need to be
provided by volume and page or the applicant would need to provide the separate
instrument concurrently at the time of Final Plat.
Mr. Boutwell had no additional comments concerning the Preliminary Plat,
Mr. LeGrand had no comments.
Captain Thomas asked that Trophy Wood Drive and Plaza Drive out to T,W, King Road
be completed before the old Trophy Wood Drive is cut off.
Chairman Hill stated he only saw a problem with the junction where the temporary road
comes off the existing Trophy Wood Drive to go east, Construction in that circle might
be a little problematic as the new road is being constructed.
Mr. Marsh stated that there had been some preliminary work on that issue. Trophy
Wood is a four lane -divided, which means they could put two way traffic on the
southbound lanes in a temporary fashion while they come back and build the north
bound lanes. That would, in effect be the only piece -meal construction the applicant
would have to do for traffic control issues at the time of construction. The applicant will
keep the temporary road open until the construction is done and that will leave them
to go back and build the last little piece, northbound, two lanes of Trophy Wood. By
default, that will disconnect the temporary road, but there will be traffic on the new
road while that would be done,
Mr. Cunningham mentioned the offsite easement, Just as the applicant has post -
closing obligations to the seller to build the extension of Trophy Branch up to the
Medical building, they have obligations to give Mr, Cunningham the appropriate
easement documents for the land that goes south of the Trophy Club line into the Town
of Westlake, That is an instrument that has to get done, Mr. Cunningham
acknowledged that, but stated the seller has the obligation of doing that,
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Planning & Zoning Commission
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20 March 2003
Mr, Boutwell stated that the Town has no comments on that at this time for the
Preliminary Plat, however, at the time of the Final Plat, that instrument will need to be in
hand,
Commissioner Stephens had no comments,
Commissioner Sheridan had no comments.
Vice Chairman Gilliland clarified the medians and the landscape easements along
Trophy Wood Drive. Mr. Boutwell stated that because the users have not been
identified, it's unclear how much of the area will be taken up with parkway and parking
lots. It very well may be that there will still be a significant amount of area that would
be even outside the fifteen -foot (15') landscape easement. Effectively, there's less
area for landscaping in those areas. It's a trade-off with getting the extra width in the
medians.
Mr. LeGrand stated the main issue staff was trying to deal with was presenting a pristine
entrance that would be landscaped and positioned as a grandeur entrance. Also,
there is a power standard in the middle of the median entering Trophy Wood from the
south, Without widening the median, there was no room for a left hand turn lane.
Commissioner Reed had no comments.
A motion was made to approve the Preliminary Plat,
Motion:
Gilliland
Second:
Reed
Ayes:
Hill, Sheridan, Stephens
Nays:
None
Action:
5-0
Motion carried.
This item will be on the Town Council's 7 April 2003 meeting agenda.
6. PRESENTATION, DISCUSSION AND APPROPRIATE ACTION RELATIVE TO THE REQUEST
FOR FINAL PLAT APPROVAL OF 22.417 ACRE TRACT OF LAND KNOWN AS TROPHY
WOOD BUSINESS CENTER, LOCATED GENERALLY TO THE NORTH OF STATE HIGHWAY
114, WEST OF T.W. KING ROAD AND SOUTH OF HANNA COURT AND JAMIE COURT.
APPLICANT: PATE ENGINEERS. (FP -03-004)
Mr. Marsh requested this item be tabled due to the fact that the construction plans
have not been completely reviewed by staff.
Mr. Boutwell noted that in the Commissioner's back-up material was a note from the
applicant waiving their right to action within thirty (30) days,
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Planning & Zoning Commission
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Chairman Hill stated that as he understood Mr. LeGrand and Teague Nall & Perkins
were still conducting their reviews of the Final Plat and the construction plans. Also, the
Town will require the easements, as previously discussed.
Ms. Fleck stated the review comments from Teague Nall & Perkins should be completed
by Friday, 28 March 2003, However, once the applicant makes the revision from the
Town's engineer, Teague Nall & Perkins will need sufficient time to review the revisions.
Mr, Boutwell recommended this item be placed on the 17 April 2003 agenda.
Commissioner Sheridan stated that when he receives his packet he wants to know that
everything has been reviewed. In the future, he wants a complete review included so
he does not have to wait until he arrives at the meeting to hear comments from the
various departments.
A motion was made to table this item until 17 April 2003.
Motion:
Sheridan
Second:
Reed
Ayes:
Hill, Gilliland, Stephens
Nays:
None
Action:
5-0
Motion carried.
This item will be on the Commissions 17 April 2003 agenda.
7. REVIEW AND APPROVE MINUTES:
A. 27 FEBRUARY 2003
A motion was made to approve the minutes as written.
Motion: Reed
Second: Sheridan
Ayes: Hill, Gilliland, Stephens
Nays: None
Action: 5-0
Motion carried.
Chairman Hill briefly addressed an upcoming project with the Commission pertaining to
the review of the Drilling Ordinance recently passed by the Town Council. This item will
be further discussed as an agenda item at the Commission's 3 April 2003 meeting.
A motion was made to express support of the troops in the current military service.
Motion:
Sheridan
Second:
Gilliland
Ayes:
Hill, Reed, Stephens
Nays:
None
Action:
5-0
Motion carried.
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Planning & Zoning Commission
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8. ADJOURNMENT.
Chairman Hill adjourned the meeting at approximately 7:47 pm.
Keri C. Fleck, Planning & Zoning Coordinator
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