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Minutes P&Z 09/06/2005 - Joint SessionMINUTES OF A PRESENTATION WITH EDC 4A AND EDC 4B IN ATTENDANCEINOTICE OF A BUDGET WORKSHOPIJOINT PUBLIC HEARING AND JOINT SESSION WITH THE PLANNING AND ZONING COMMISSION1 REGULAR TOWN COUNCIL MEETING FOR THE TOWN OF TROPHY CLUB LOCATION: 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS Tuesday, September 6,2005 7:00 P.M. STATE OF TEXAS 0 COUNTY OF DENTON 0 The Town Council of the Town of Trophy Club, Texas, met in Regular Session on Tuesday, September 6, 2005. The meeting was held within the boundaries of the Town and was open to the public. TOWN COUNCIL MEMBERS PRESENT: Nick Sanders Scott Spence Roger Williams Susan Edstrom Beverly Foley Mayor Council Member Council Member Council Member Council Member TOWN COUNCIL MEMBERS ABSENT: Pam Cates Mayor Pro Tem STAFF AND GUEST(S) PRESENT: Roger Unger Finance Director Lisa Ramsey Town Secretary Patricia Adams Town Attorney Randy Briggs Police and Fire Services Director Beth Ann Gregory Community Development Manager Mike Pastor IS Manager Adam Adams Parks and Recreation Director Kerin Fleck Planning and Zoning Coordinator Sakura Moten-Dedrick Financial Analyst Gene Hill Planning and Zoning Chairman James Stephens P & Z Vice-chairman Steven Stamos P & Z Commissioner Clayton Reed P & Z Commissioner Dennis Sheridan P & Z Commissioner Jim Moss P & Z Commissioner Karen Mitchell Mitchell Planning Group Steven Stamos Dwight Morrow J.D. Harvey Matthew Graham Larry Crosser Jim Hicks Larry Crosser Doyle Nicholson Ralph Scoggins P & Z Commissioner EDC 4A EDC 4A EDC 4A EDC 4B EDC 4B EDC 4B EDC 4B EDC 4B The Town Council of the Town of Trophy Club, Texas, met in Regular Session on Tuesday, September 6th, 2005. The meeting was held within the boundaries of the Town and was open to the public. A. 1 EDC 4A and EDC 4B will attend the presentation. A.2 Call to order and announce a quorum. Mayor Sanders called the Regular Session to order at 7: 10 p.m. noting a quorum was present. A.3 Planning and Zoning Commission call to order announce a quorum. Chairman Gene Hill announced a quorum present and called the meeting to order at 7: 12 p.m. A.4 Invocation. Community Development Director, Beth Ann Gregory gave the invocation. A.5 Pledge of allegiance to the American Flag. Pledge of allegiance to the Texas Flag. "Honor the Texas flag, I pledge allegiance to thee, Texas one and indivisible." Council member Spence led the pledges. A.6 Town Council and Planning and Zoning Commission to view and discuss a presentation by Beck Properties and DR Horton providing a very general overview of the development plan for their property within the Town. Don Allen, Director of Land Acquisition Development the DFW West division of DR Horton introduced Steve Topletz, Acquisition & Development of DR Horton, Scott Beck of Beck Properties, DR Horton Land planners; Dennis Wilson with Townscape and Milosav Cekic with MCA Architects and Jim Wiggert and Kyle Saulessman with Carter and Burgess Engineering Firm. The group presented a very general overview of the potential projects they would like to develop in Trophy Club. At the conclusion of the presentation, Mayor Sanders affirmed that this is a very preliminary overview and that we are not posted for discussion in reference to this presentation. Mayor Sanders asked for a copy of the map and presentation that will be posted to the Town's website. Town Council took a five-minute break. B.1 Citizen presentations: this is an opportunity for citizens to address the Council on any matter whether or not it is posted on the agenda. The Council is not permitted to take action on or discuss any presentations made to the Council at this time concerning an item not listed on the agenda. The Council will hear presentations on specific agenda items prior to the Council addressing those items. Bryan W. Aldridge, One Shields Court, Trophy Club, TX - Signed up to address Council in opposition to the DR Horton and Beck Properties projects, but left prior to being called upon. Robert Radder, 1 Lee Ct, Trophy Club, TX - Addressed Council asking that we place the microphone that in on the podium on a floor stand so noise will be reduced. Mr. Radder also questioned how the citizens could deny being informed about the street striping project, as the initial study was conducted in 1997. Mr. Radder closed be stating that being elected and not possibly re-running for a council seat is not an automatic appointment to a City Committee. B.2 Town Manager Report and Discussion Regarding Project Updates as Listed Below: There will be no action taken regarding any individual project posted under this item and discussion will be limited. If extensive discussion is required, the item may be placed on a future agenda. Finance Director Roger Unger gave this report in the absence of Donna Welch. Administration: Budget The Town Coun2005-06 Vote on Tax Rate The Town of Trophy Club will vote on the tax rate and to adopt the budget on Monday, September 19th 2005 at 7:00 in the Svore Municipal Building. Community Development: Indian Creek Road Construction The reconstruction of the water and storm water infrastructure has begun on the north side of Indian Creek between Heritage and Pebble Beach. One lane of westbound Indian Creek between Hogan's Drive and Brook Hollow will be closed for approximately one week to allow for the installation of a sub drain. The reconstruction of Shields Court is scheduled to begin September 6th. Administration Building Addition Construction bids will be brought to the Council for consideration on September 19th. Traffic Calming Pilot A Public Forum will be held on Tuesday, September 13th at 7:00 pm in the Svore Municipal Building. Additional information and a survey are available online at www.trophyclub.org. Electronic Marquees The electronic signs have been ordered and should be installed on the existing marquees mid-October Finance Auditor RFPRFQ Following the interviews of the two respondents for the Auditor RFPRFQ, the Town has entered into contract negotiations with Weaver and Tidwell. Special Events: Trophy Club Fall Festival in conjunction with Women's Club In conjunction with the Women's Club the Fall Festival will be held Saturday, October 15th, from 12:OO to 5:OO. The RoanoketTrophy Club Soccer Association and the Northwest High School Hockey Team have confirmed participation. Several vendor booth applications have been received. Light the Town with Christmas Lights First weekend in December Planned activities: Christmas Parade; Clock Tower Christmas Tree Lighting; Santa arrival and reception. The Church at Trophy Club, Fellowship United Methodist Church and the Trophy Club Country Club have confirmed participation. Economic Summit in Spring In conjunction with surrounding Chamber cities/towns. Parks and Recreation The Town thanked the Country Club for allowing the residents to use their pool over the holiday weekend at no cost. Police and Fire Services: Public Safety CAG Meeting Updates Meeting to discuss amendments to the Motorized Scooter Ordinance scheduled for September 13th. Public Safety CAG also working on traffic lane designation project. Police-Graduation of PSO Chuck Jones from Police Academy, now in field training Chief Briggs graduated from Fire Academy and Successfully completion of State Fire Certification Class Police-Awarded SRO Grant President Approves Emergency Declaration For Texas Michael D. Brown, Department of Homeland Security's Principal Federal Official for Hurricane Katrina response and head of the Federal Emergency Management Agency announced late last week that federal disaster aid has been made available to Texas to supplement its efforts to assist evacuees from areas struck by Hurricane Katrina. Assistance is available in response to a declaration by President George W. Bush to state and eligible local governments for emergency protective measures that are undertaken to save lives and protect public health and safety. Emergency protective measures, including direct federal assistance, will be provided at 100 percent federal funding. Finance Director, Roger Unger advised that we have had several employees request to go and help with the relief efforts. B.3 Budget Workshop: Town Council to review and discuss the 2005106 operating and capital budgets. Town Council convened into a Budget Workshop at 8:56 p.m. Workshop session closed at 9:01 p.m. TOWN COUNCIL TO CONVENE INTO PUBLIC HEARING PUBLIC HEARING C.l Joint Public Hearing - Planning & Zoning and Town Council to conduct a Joint Public Hearing relative to the following: Joint Public Hearing opened with the Planning & Zoning Commission. C.2 Public Hearing: An Ordinance amending Town Ordinance No. 1999-17 P&Z, (PD-21, The Trophy Club Plaza), by amending Exhibits "C" entitled "Development Standards", and "I" entitled Sign Criteria to increase the size of the monument sign along State Highway 114. Jenny Long, Assistant Property manager for Regency Center was present for questions. Kerin Fleck provided staff comments. No residents signed up to speak. C.3 Public Hearing: An application from Vinny's Italian Restaurant, for a specific use permit to allow the sale of mixed beverages in restaurants by food and beverage certificate holders only, at a property'located at 2003 State Highway 114, Suite 350 in PD - Planned Development Zoning District No. 13, known as the Trophy Club Village. Vinny Istrefi, Manager of Vinny's restaurant was present for questions. Kerin Fleck provided staff comments. No residents signed up to speak. C.4 Public Hearing: Town Council to conduct a public hearing regarding the Budget and proposed tax rate increase for fiscal year October 1, 2005 to September 30, 2006. (During the public hearing, the Mayor will announce the date, time and place of the vote on tax rate.) Mayor Sander announced that the Town Council would vote on the tax rate on September 19' at 7:00 p.m. C.5 Planning and Zoning Commission and Town Council to close Joint Public Hearing and conduct a Joint Session. Mayor Sanders and Chairman Hill closed the Joint Public Hearing and opened the Joint Session. TOWN COUNCIL TO RECONVENE INTO REGULAR SESSION "REGULAR SESSION D.l Planning and Zoning Commission to discuss and take appropriate action regarding a recommendation to Town Council on an Ordinance amending Town Ordinance No. 1999-17 P&Z, (PD-21, The Trophy Club Plaza), by amending Exhibits "C" entitled "Development Standards", and "I" entitled Sign Criteria to increase the size of the monument sign along State Highway 114. Commissioner Stephens made a motion for recommendation to Council; Commissioner Reed seconded. Recommendation to amend Town Ordinance 1997- 17 P&Z passed unanimously. .2 Planning and Zoning Commission to discuss and take appropriate action regarding a recommendation to Town Council on an application from Vinny's Italian Restaurant, for a specific use permit to allow the sale of mixed beverages in restaurants by food and beverage certificate holders only, at a property located at 2003 State Highway 114, Suite 350 in PD - Planned Development Zoning District No. 13, known as the Trophy Club Village. Commissioner Sheridan made a motion for recommendation to Council; Commissioner Stamos seconded. Recommendation to approve the specific use permit passed unanimously. D.3 Planning & Zoning Commission to adjourn. Planning & Zoning Commission adjourned at 9: 10. D.4 Town Council to discuss and take appropriate action regarding an Ordinance amending Town Ordinance No. 1999- 17 P&Z, (PD-21, The Trophy Club Plaza), by amending Exhibits "C" entitled "Development Standards", and "I" entitled Sign Criteria to increase the size of the monument sign along State Highway 114. Council Member Williams made a motion to accept the Planning & Zoning Commissions recommendation to amend Town Ordinance No. 1999-17 P&Z; Council Member Edstrom seconded the motion. Motion passed unanimously with no discussion. D.5 Town Council to discuss and take appropriate action regarding an application from Vinny's Italian Restaurant, for a specific use permit to allow the sale of mixed beverages in restaurants by food and beverage certificate holders only, at a property located at 2003 State Highway 114, Suite 350 in PD - Planned Development Zoning District No. 13, known as the Trophy Club Village. Council Member Edstrom made a motion to accept the Planning & Zoning Commissions recommendation to approve the specific use permit to allow the sale of mixed beverages for Vinny's Italian Restaurant; Council Member Spence seconded the motion. Mayor Sanders opened the floor for discussion. Council member Edstrom commented on the awesome Italian food and Council member Spence and Vinny's niceties to the residents of Trophy Club. Motion passed unanimously. All matters listed as Consent Agenda are considered to be routine by the Town Council and will be enacted by one motion. There will not be a separate discussion of these items. If discussion is desired, that item will be removed from the consent agenda and will be considered separately. D.6 Consent Agenda: Discuss and take appropriate action regarding a Resolution approving implementation of a National Incident Management System ("NIMS") NIMS. D.7 Consent Agenda: Discuss and take appropriate action regarding an Ordinance amending Town Ordinance No. 2005- 13, the Design Standards for paving, drainage and utility improvements. D.8 Consent Agenda: Discuss and take appropriate action regarding an Interlocal Agreement for Participation in Fort Worth's Environmental Collection Center Household Hazardous Waste Program. D.9 Consent agenda: Discuss and take appropriate action to approve Minutes dated August 15th, 2005. Motion to approve the Consent Agenda; Items D.6, D.7, D.8 and D.9, moved by Council member Williams; seconded by Council member Edstrom. Motion passed unanimously. D. 10 Items for Future Agenda. 1. Long term capital project list, projected fiscal impact and surveys for resident input on potential projects 2. Discussion and appropriate action for Parks and Recreation future plans of Marshall Creek 3. Discussion and appropriate action for an Ordinance to approve vacant land appraisal - September 19,2005 4. Discussion and appropriate action regarding safety issues as established in Ordinance 2004-17, the operation of motor assisted scooters - September 19, 2005 5. Status of street repairs and bonds, including recommendation. 6. Discuss and take appropriate action for street pilot traffic calming program for a section of Trophy Club Drive - October 3,2005 7. Discuss and receive direction regarding charging fees for the use of the pool and other facilities - October 3,2005 Parks and Recreation Director, Adam Adams advised that he has had a request that this be moved from October 31d, as Council member Edstrom and one P & R committee member will not be able to attend. Council member Williams will not be able to attend the October 17' meeting. Council member Edstrom requested information from Community Development about a possible change order for the Indian Creek street project that might include sidewalks. Mayor Sanders mentioned again FEMA's request for Hurricane Katrina's assistance and the fact that employees have already requested to help. TOWN COUNCIL TO CONVENE INTO EXECUTIVE SESSION EXECUTIVE SESSION Town Council convened into Executive Session at 9:20 p.m. E. 1 Pursuant to Texas Government Code, Annotated, Subchapter 55 1, Section 55 1.087 (2) "Deliberation Regarding Economic Development Negotiations" and Section 551.071 (b) "Consultation with Attorney", the Council will enter into executive session to discuss the following: (A) To discuss or deliberate the offer of financial or other incentives to a business prospect that the Town seeks to have locate within the territory of the Town pursuant to Section 55 1.087 (2) of the Texas Open Meetings Act and For Consultation with the Town Attorney on a matter in which the duty of the Attorney to the Governmental Body under the Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflict with the Open Meetings Act (9551.071 (b)). (B) Consultation with the Town Attorney on a matter in which the duty of the Attorney to the Governmental Body under the Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflict with the Open Meetings Act ($55 1.07 1 (b)). (1) Legal advice relative to revisions to the existing interlocal agreement for employment services by and between the Town of Trophy Club and the Trophy Club Master District TOWN COUNCIL TO RECONVENE INTO REGULAR SESSION *REGULAR SESSION Town Council convened into Regular Session at 10:42 p.m. F. 1 Adjourn. Council member Williams made a motion to adjourn; Council member Spence seconded motion. Motion passed unanimously without discussion. Y Ram,, Town Secretary, Town of ~ro~h4 Club ~ayo< Town of Trophy Club