Minutes P&Z 07/02/2007
MINUTES OF A REGULAR SESSION
FOR THE
TOWN OF TROPHY CLUB
PLANNING AND ZONING COMMISSION
JULY 2, 2007
The Planning and Zoning Commission of the Town of Trophy Club, Texas met in a Regular
Session on July 2, 2007, at 7:00 pm in the Conference Room of the Public Services Building,
100 Municipal Drive, Trophy Club, Texas 76262.
COMMISSIONERS ATTENDANCE:
Chairman Hill Present
Vice Chairman Stephens Present
Commissioner Ashby Present
Commissioner Reed Present
Commissioner Sheridan Present
Commissioner Sanchez Present
Currently One Vacancy on this Board
STAFF AND GUESTS PRESENT:
Carolyn Huggins Planning & Zoning Coordinator
Tom Rutledge Teague, Nall and Perkins
Dean Stuller Innovative Transportation Solutions, Inc.
Jim Wiegert Carter & Burgess
Steve Lenart 831 Trophy L.P.
A.1 CALL TO ORDER AND ANNOUNCE A QUORUM.
Chairman Hill called the meeting to order at 7:02 p.m.
B.1 REVIEW AND APPROVE MINUTES OF THE JUNE 21, 2007, PLANNING & ZONING
COMMISSION MEETING.
Chairman Hill called for comments, questions, or a motion for the minutes of the June 21, 2007
Planning & Zoning Commission meeting.
A motion was made to approve.
Motion: Commissioner Reed
Second: Commissioner Ashby
Ayes: Hill, Sanchez, Sheridan, Stephens, Reed, Ashby
Action: 6-0, Approved
Motion carried.
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C.1 FP-07-010 CONSIDER A REQUEST FROM CARTER & BURGESS, INC. ON BEHALF
OF 831 TROPHY, L.P./CENTURION ACQUISITIONS, L.P. TO APPROVE BOTH
PRELIMINARY AND FINAL PLATTING OF THE HIGHLANDS AT TROPHY CLUB
MASTER THOROUGHFARE/INFRASTRUCTURE TO BE KNOWN AS A FINAL PLAT
OF TROPHY CLUB DRIVE & TROPHY CLUB PARK DRIVE (23.685 ACRES).
Jim Wiegert, Carter & Burgess, asked for approval of the Final Plat for Trophy Club Drive and
Trophy Club Park Drive which are the master improvements which include road improvements
with the associated storm drainage and also a water line. There is sanitary sewer which will
serve the neighborhoods of the Highlands of Trophy Club and connect into the existing sewer
system just upstream of the treatment plant. A water model has been submitted for the design
and construction of the water line improvements. A traffic impact analysis (TIA) was also
submitted.
Dean Stuller, Innovative Transportation Solutions, Inc. (ITS) reviewed the TIA submitted by
Carter & Burgess and agrees with the TIA except for signalization at Trophy Club Drive and
Trophy Lake Drive. The TIA calls for signalization at the end of Stage 3. ITS recommends
signalization of the intersection of Trophy Club Drive and Trophy Lake Drive at the end of
Stage 2 construction in The Highlands.
Tom Rutledge, Town Engineer, stated that Teague, Nall and Perkins have had several reviews
of plans submitted by Carter & Burgess and all comments have been addressed.
Chairman Hill asked that “Street A” on the Sheet 2 plat be designated as Galloway Blvd. as
that is what will go before Town Council next week on the Highlands Neighborhoods 3 & 4
plats. Mr. Wiegert agreed to make that change.
Chairman Hill asked if Northwest Parkway was a correct street name on Sheet 4 for the road in
the vicinity of the high school. Mr. Rutledge stated that nothing has been formalized but in
meetings that have taken place with Carter & Burgess, Town Staff, Roanoke, Marshall Creek,
and the School District, comments have been made that Northwest Parkway is an acceptable
name.
Chairman Hill stated that at that intersection there seems to be a common area which juts out
into the traffic lanes. Is that going to be a future traffic problem? Mr. Wiegert explained that it
designates where the right-of-way is; it is not an indication of the curb line. There will not be a
jut in the pavement.
Chairman Hill asked for an explanation of the drainage easements (by separate instrument)
shown on Sheets 5, 6, and 7. Mr. Wiegert explained that the ultimate drainage area for the
road flows naturally toward the street. It is collected within the subdivisions and taken down
with the grade to the south and eventually to the creek. Once those lots are constructed, there
will be a drainage swale to keep the drainage from overloading onto the street and at that time
the drainage easements will be abandoned.
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Chairman Hill asked if the temporary turnaround easement and drainage easement on Sheet 7
will be abandoned once the road is elongated. Mr. Wiegert confirmed.
Commissioners Ashby, Sanchez, Reed and Vice Chairman Stephens had no questions.
Commissioner Sheridan asked for an explanation of the breakdown of the right-of-way on
Trophy Club Drive on Sheet 2. It is stated as 45-ft. and 5-ft. Why isn’t it listed as 50-ft.? Mr.
Wiegert explained that the right-of-way is required to be 90-ft. and 45-ft. calls out the
dimensions of the centerline of the road. Mr. Rutledge added that this plat is unique in that lots
are not being platted but rather right-of-way is being platted. He explained that on Sheet 2 the
centerline is listed. The road that currently exists is built on an 80-ft. right-of-way and the
standards have now changed to 90-ft. The centerline is indicated to reflect current standards.
Commissioner Sheridan asked that the 45-ft. line be designated as “centerline” on each sheet
so that the meaning is clearer.
Commissioner Sheridan asked that Note 2 on Sheet 2 indicate the name of the entity
responsible for maintenance of common held property. Mr. Wiegert indicated the entity will be
the Town of Trophy Club; staff will either clarify or have the note removed.
Commissioner Sheridan asked why there is a 50-ft. access easement across the common area
into the slip road. Mr. Wiegert responded that the developer, Hillwood, wanted to have an
access point at midway of the slip road as that is where the model homes are to be located. It
is temporary and will eventually be removed. Mr. Rutledge recommended that it be stated as
“temporary” on the plat.
Commissioner Sheridan asked that Durango Drive be labeled on the plat for reference.
Commissioner Sheridan asked for an explanation of the difference between Stage 2 and Stage
3. Mr. Wiegert explained that a set number of homes are planned for each stage but those
numbers were not readily available. [This information was provided to the Commissioners in
an email following the meeting. Stage 1 – 741 homes, Stage 2 will add 485 additional homes
for a total of 1,226, and Stage 3 will add 338 additional homes for a total of 1,564.]
Commissioner Sheridan asked for clarification that the name “Northwest Parkway” is not a part
of this plat and therefore if the name changes this plat will not need to be amended. Mr.
Rutledge confirmed.
On page 2, for the slip roads, Commissioner Sheridan noted that there is an indication of
“common area” and on other sheets such as page 4 in the upper right this area is designated
as “HOA Tract No. 2”. He asked if there is a difference. Mr. Wiegert stated that there is not a
difference. Commissioner Sheridan asked Mr. Wiegert to pick one and be consistent
throughout.
As there were no further comments or questions the Chairman called for a motion.
Motion: Commissioner Sheridan motioned to approve with the following stipulations:
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1) that Street A be designated as Galloway Blvd (Page 2);
2) the 45-ft. right-of-way line on each sheet be designated as “centerline” (Pages
2-7);
3) delete note 2 on Sheet 2: “Should the entity responsible for maintenance of
common held property fail to perform the function, the Town has the authority
to provide appropriate maintenance and repair and collect appropriate fees
and reimbursements.” The “entity” is the Town; therefore this note is not
necessary.
4) indicate as “temporary” the 50-ft. access easement across the common area
of the slip road (Page 2);
5) label Durango Drive and other streets outside the platted area for reference
purposes (Page 2);
6) be consistent with the name of the common area, choosing either “HOA Tract
No. 2” or “Common Area” (Pages 2-7);
Second: Vice Chairman Stephens
Ayes: Hill, Sanchez, Sheridan, Stephens, Reed, Ashby
Action: 6-0, Approved
Motion carried.
D.1 ADJOURNMENT.
Chairman Hill adjourned the meeting at 7:30 p.m.
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