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Minutes P&Z 01/19/2012R� Trophy Club Entities Meeting Minutes ` Planning & Zoning Commission 100 Municipal Drive Trophy Club, Texas 76262 Thursday, January 19, 2012 7:00 PM Svore Municipal Building Boardroom 1 2. Call To Order and announce a quorum. Chairman Hill called the Planning and Zoning Commission meeting to order at 7:01 p.m., and announced a quorum present (7 members). COMMISSION MEMBERS: Present: 7 - Vice Chair James Stephens, Commissioner Mike Davidson, Commissioner Dennis Sheridan, Commissioner Dale Forest, Chairman Gene Hill, Commissioner Clayton Reed, and Commissioner Gary Richert STAFF PRESENT. - Carolyn Huggins, Community Development Director Tom Rutledge, Town Engineer COUNCIL PRESENT.- Councilman Bill Rose Approval of Minutes 2011-673-T Review and approve minutes of the December 15, 2011, Planning and Zoning Commission meeting. A motion was made by Commissioner Forest, seconded by Commissioner Richert, that this Agenda Item be Approved . The motion carried by the following vote. Aye: 7 - Vice Chair Stephens, Commissioner Davidson, Commissioner Sheridan, Commissioner Forest, Chairman Hill, Commissioner Reed, and Commissioner Richert 2011-674-T Review and approve minutes of the January 5, 2012, Planning and Zoning Commission meeting. A motion was made by Commissioner Reed, seconded by Commissioner Davidson, that this Agenda Item be Approved . The motion carried by the following vote. Aye: 6 - Vice Chair Stephens, Commissioner Davidson, Commissioner Sheridan, Commissioner Forest, Chairman Hill, and Commissioner Reed Abstain: 1 - Commissioner Richert Planning and Zoning Commission Page 1 of 4 Meeting Date: January 19, 2012 Planning & Zoning Commission Meeting Minutes January 19, 2012 REGULAR SESSION 3. 2011-675-T Consider and take appropriate action regarding a request for approval of a Temporary Use for Off Street Parking for Model Homes in Planned Development No. 22, Waters Edge at Hogan's Glen for a Period of Time of Not Greater Than One Year. Applicant: Mark Cooper, Ashton Woods Homes Mr. Cooper, on behalf of Ashton Homes, was present and explained that they have a two model complex, with the first model on the corner of Reading and Hogan's Drive and an existing model on the second lot and the parking lot will be located on the third lot. There will be connecting sidewalks along the street from parking lot to model homes. Commissioner Sheridan asked if the parking spaces and sidewalks would be ADA compliant. Ms. Huggins responded that the building inspector has reviewed the parking spaces for compliance and minor changes are needed to the two handicap spaces in order to be ADA compliant. A ramp for the sidewalks will be required at the intersection of Reading and Hogan's Drive. Commissioner Sheridan asked for confirmation that Mehrdad still controls the HOA. Ms. Huggins confirmed that he does. Commissioner Sheridan asked if there were any comments received for or against this request. Ms. Huggins stated there were none received. Recommended for Approval to the Town Council due back on 02/06/2012 4. 2011-677-T Consider and take appropriate action regarding a Final Plat of Lot 1 R, Block A, Trophy Club Plaza being a Replat of Lot 1, Block A, Trophy Club Plaza, located on Trophy Lake Drive between State Highway 114 and Trophy Club Drive. Applicant: Dorothy Parks on behalf of the Property Owner: Regency Centers, L.P. Dorothy Parks was present representing Regency Centers, L.P. Mr. Rutledge, Town Engineer, confirmed that the replat represents the right-of-way necessary to construct a roundabout at the intersection of Trophy Lake Drive and Trophy Club Drive intersection. Commissioner Sheridan asked if the traffic study is still applicable that indicated a need for a roundabout at the intersection. Mr. Rutledge responded that the TIA (traffic impact analysis study) required mitigation either by a signal or roundabout. Commissioner Sheridan asked if the other right-of-way needed for the roundabout has been taken care of. Ms. Huggins responded that when The Commons property was platted it took into account the roundabout. The Town is also in the process of completing the acquisition of the land needed from the church. Commissioner Sheridan asked if the Town is purchasing the property. [The Town is purchasing property from the church -- not from The Commons or Regency.] Ms. Huggins added that a TIA was done by the developer of The Highlands and that TIA predicted that when the 1500 homes for The Highlands were in existence the Trophy Lake Drive and Trophy Club Drive intersection would be impacted. Commissioner Reed commented on a letter from a resident, Mr. Edstrom, which was passed out to the Commissioners at the start of the meeting. Mr. Reed stated that Mr. Edstrom is concerned about the high cost of the roundabout. Mr. Reed asked if there are viable alternatives to the roundabout. Ms. Huggins stated that there are a number of alternatives. One was a 3 -way stop sign but that was not a good solution for The Commons development. Another alternative was a signal, but the Town does Planning and Zoning Commission Page 2 of 4 Meeting Date: January 19, 2012 Planning & Zoning Commission Meeting Minutes January 19, 2012 Adjourn not have the equipment to maintain a signal. A truck and other equipment would be needed to provide maintenance for a signal, or hiring a third party to maintain the light would be required. There was also opposition to bringing a traffic light to Trophy Club. The roundabout was another option and quite a bit of discussion has occurred at the Council level over the past two years as to whether or not to proceed with a roundabout as it is costly, but it also is considered to be a welcoming feature and attractive aesthetic for the Town. Mr. Reed asked what the final cost of the roundabout will be without the water feature. Ms. Huggins didn't have that information available. Mr. Reed made reference to the Dove Road roundabouts. Ms. Huggins stated that the roundabout in Trophy Club will be larger -- a two lane roundabout. Vice Chairman Stephens mentioned concern regarding traffic coming out of Village Trail. He stated that at certain times Village Trail is backed up and hard to get out of. In his opinion, the roundabout will make it worse because there will be a continuous flow of traffic making it even more difficult for residents to turn right or left out of Village Trail. Ms. Huggins responded that portions of the streets -- Trophy Club Drive and Trophy Lake Drive — will be replaced along with the intersection roundabout construction and that the construction of the streets leading up to the roundabout takes into consideration the traffic on Village Trail. She added that quite a bit of discussion has been given, and will continue to be, given to that topic. Staff has discussed the possibility of changing some of the center medians on Trophy Lake Drive. Some discussion has occurred with Regency about changing some median cuts along the street to change entrances and exits to the Plaza shopping center as possible solutions to help alleviate the traffic problems with Village Trail. Vice Chairman Stephens stated that even since the right and left turn lanes were installed on Village Trail at Trophy Lake, the right turn lane backs up quite a bit. If there is a continuous flow of traffic from the roundabout the situation will become worse. Can a merge lane be added to Trophy Lake Drive to allow the right turn from Village Trail to have a merge onto Trophy Lake Drive headed to 114? Mr. Rutledge responded that it is being looked at and will be evaluated. Commissioner Sheridan asked if the Commission has the right to say no to the replat. Ms. Huggins responded that if the plat meets the Town standards the Commission shall recommend approval. A motion was made by Vice Chair Stephens, seconded by Commissioner Reed, that this Agenda Item be Recommended for Approval to the Town Council, on 02/06/2012. The motion carried by the following vote. Aye: 7 - Vice Chair Stephens, Commissioner Davidson, Commissioner Sheridan, Commissioner Forest, Chairman Hill, Commissioner Reed, and Commissioner Richert Meeting Adjourned 7:24 p.m. Gene Hill, Chairman Planning and Zoning Commission Page 3 of 4 Meeting Date: January 19, 2012 Planning & Zoning Commission Meeting Minutes January 19, 2012 Lau &7t-" VWA",�' Carolyn Hug s, Community lopment Director Planning and Zoning Commission Page 4 of 4 Meeting Date: January 19, 2012