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Minutes P&Z 03/21/2013; Trophy Club Entities Meeting Minutes Planning & Zoning Commission 100 Municipal Drive Trophy Club, Texas 76262 Thursday, March 21, 2013 7:00 PM Svore Municipal Building Boardroom CALL TO ORDER AND ANNOUNCE A QUORUM Staff Liaison, Carolyn Huggins, called the Planning and Zoning Commission meeting to order at 7:00 p.m. and announced a quorum present (4 members). COMMISSION MEMBERS: Present: 4 - Commissioner Dennis Sheridan, Commissioner Dale Forest, Commissioner Joe Lancor, and Commissioner Mark Sadley STAFF PRESENT. Carolyn Huggins, Community Development Director Karen Moore, Recording Secretary GUESTS PRESENT. - Lance Proctor, Lenart Development 1. 2013-185-T Planning and Zoning Commissioners to elect a temporary Chairman to chair the March 21, 2013 P&Z meeting. A motion was made by Commissioner Forest, seconded by Commissioner Sadley, that Dennis Sheridan be elected as Acting Chairman for this meeting. The motion carried by the following vote. Aye: 4 - Commissioner Sheridan, Commissioner Forest, Commissioner Lancor, and Commissioner Sadley REGULAR SESSION 2. 2013-79-T Review and approve the minutes of the February 7, 2013 Planning and Zoning Commission meeting. attachments: MeetingMinutes 020713.pdf A motion was made by Commissioner Lancor, seconded by Commissioner Forest, to approve the minutes of the February 7, 2013, Planning and Zoning Commission meeting. The motion carried by the following vote. Aye: 3 - Commissioner Forest, Commissioner Lancor, and Commissioner Sadley No: 1 - Commissioner Sheridan 3. 2013-164-T Review and approve the minutes of the February 21, 2013 Planning and Zoning Commission meeting. Planning and Zoning Commission Page 1 of 11 Meeting Date: March 21, 2013 Planning & Zoning Commission Meeting Minutes March 21, 2013 Attachments: MeetingMinutes 022113.pdf A motion was made by Commissioner Lancor, seconded by Commissioner Forest, to approve the minutes of the February 21, 2013, Planning and Zoning Commission meeting. The motion carried by the following vote. Aye: 3 - Commissioner Forest, Commissioner Lancor, and Commissioner Sadley No: 1 - Commissioner Sheridan 4. 2013-165-T Consider and take appropriate action approving an Amended Plat of Lots 1-20 and Common Area Lots 1A and 20A, Block J, being an 11.165 acre tract of land located out of the M. Medlin Survey, Abstract No. 832 in the Town of Trophy Club, Denton County, Texas. Attachments: Staff Report - TC 040813 - CH Ph 1A.pdf Application.pdf Acting Chairman Sheridan announced the case and asked if the applicant is present. Lance Proctor came to the podium and indicated that he is with Lenart Development on behalf of BDMR Development and he is available to answer any questions. Ms. Huggins stated that the final plat of Canterbury Hills Phase 1 A was approved last year, and earlier this month on March 4 Council approved a rezoning of the property changing the zoning from R-12 single family residential to a planned development, PD -32 for single family residential. With the zoning change approval, that triggered a need to amend the plat by removing three plat notes, plat notes 5, 6, and 7 which referred to the straight R-12 zoning. The only change to this plat is removal of those three notes. Everything else remains the same and staff asks for a recommendation of approval from the Planning and Zoning Commission. Acting Chairman Sheridan asked for a motion. Commissioner Lancor made a motion to approve the amended plat of Canterbury Hills, Phase 1A. Commissioner Sadley seconded the motion. There was no discussion or questions and the Acting Chair called for the vote. A motion was made by Commissioner Lancor, seconded by Commissioner Sadley, to recommend approval of the amended plat of Canterbury Hills, Phase 1A. The Town Council will consider this item on 0410812013. The motion carried by the following vote. Aye: 4 - Commissioner Sheridan, Commissioner Forest, Commissioner Lancor, and Commissioner Sadley 5. 2013-166-T Consider and take appropriate regarding a Resolution No. 2013-05 amending Resolution No. 2012-26 appointing citizens to serve on Town Boards, Commissions and Corporations in order to fill four vacant seats on the Planning and Zoning Commission for the remainder of the respective unexpired terms of those seats; designating a Chair and a Vice Chair, and providing an effective date. Attachments: P&ZApplicantsRedacted.pdf RES 2013-05- Appoint PZ Unexpired Term.pdf DRAFT P&Z Minutes 3-21-13.pdf Acting Chair Sheridan announced the consideration of applicants for the vacant positions on the Planning and Zoning Commission. He indicated there are six Planning and Zoning Commission Page 2 of 11 Meeting Date: March 21, 2013 Planning & Zoning Commission Meeting Minutes March 21, 2013 applicants: Garrett Reed, Larry Vowell, Fred Allen, Brent Card, Dustin Singletary, and Richard Senelly. Ms. Huggins stated that only five are present. Mr. Singletary was not present. Acting Chair Sheridan suggested that the Commission take the applicants one at a time and have them make comments and the Commissioners can then ask questions. Ms. Huggins stated that she had asked the applicants to be prepared to state how long they have lived in Trophy Club as there is a requirement that they have lived here a year. In addition, they should indicate what their background is in Planning and Zoning, and why they are interested in being on this Commission. The Commission will then make a recommendation to the Council as to which of the six you would recommend. /would suggest that you possibly consider ranking them in order one through six, which would leave open the possibility of using the three to fill appointments that might come up later in the year. If additional members are needed we would already have on hand applicants to call and see if they are still interested. Acting Chair Sheridan called Garrett Reed to the podium. Garrett Reed: Thank you. Good evening, gentlemen. My name is Garrett Reed. I live at 10 Katie Lane in Trophy Club, Texas. My wife and 1 and our two children have lived here, this round, for six years. Previously, we lived here for eighteen months to two years. My mother and father have lived in Trophy Club since 1992, and my sister has lived here for eight years as well, so I have quite a bit of family and a long connection with Trophy Club. A little bit about my background -- I am a real estate developer. 1 have developed commercial real estate in over fourteen different states in the United States. I have been before —1 couldn't count how many times in front of a P&Z meeting. Sometimes it went well, sometimes it didn't. You guys know how that goes. I've never sat on y all's side of the table; I have a very interesting perspective from the developer's side of the table. Over the last few years I've spent a lot of time not only being areal estate developer, I've also been an equity provider to real estate developers. So I've gone out and raised capital from pension funds and endowments and things like that and invested in new construction real estate. And so that gave me a completely different perspective, now I didn't look at it just as the money that the developer was going to make but the return that was paid to the investor. I kind of have a unique perspective when I look at something, when somebody says I want this to be this or I want it to be that — whether it works or not is one thing, but whether the project is actually feasible. I believe I have a very unique perspective in saying this is pie in the sky, this isn't pie in the sky — this can actually happen, this can't. I may not always be right, but I do have about 14 years of experience. I worked in-house out of college for Radio Shack. I did their commercial real estate. I also worked for Starbucks and did their commercial real estate. In fact a lot of people probably don't know this, but the only reason this Starbucks is open here is because of me. When it first opened it was an incredibly low performing store and was actually on the closing list. My parents lived here, and I went before committee and convinced them to stay, and now it's actually a very good performer. Anyway, Radio Shack, Starbucks, I work for a myriad of different tenants right now, from Carl's Jr. to Chili's to Duncan Donuts — just a myriad of different people. I've been before a lot of P&Z meetings and have a different perspective on it. Love Trophy Club, been here awhile. If 1 can help out and be of any sort of assistance I will be more than willing to do so. 1 work out of my house, so I am around. Acting Chair Sheridan: Thank you. That was going to be one of my questions. Stand there, although this is not meant to be a third degree. Everybody here is a citizen of Trophy Club. Everybody is a valued citizen of Trophy Club. But, when you have five or six people and you have to rank them somebody has to be six and somebody's got to be first. Please do not wear any emotions on your sleeve. Planning and Zoning Commission Page 3 of 11 Meeting Date: March 21, 2013 Planning & Zoning Commission Meeting Minutes March 21, 2013 Garrett Reed. I'm use to taking questions from P&Z. Commissioner Forest: You answered three questions that I had. Have you done any development here in Trophy Club? Mr. Reed responded that he has not. Commissioner Forest: 1 can't ask you how old you are. Mr. Reed responded that he forgot to say he is going to be 40 this year and he has a wife that is about that age. Commissioner Sadley: In your line of business, do you foresee a possible conflict of interest with what you do and sitting on this board? Mr. Reed responded that he really didn't think so. He stated that there is always an opportunity for that, but in all his years he hasn't had an opportunity to do any business in Trophy Club. "It's a little close to home. You don't want to be the one who builds the eyesore; it's better to that in somebody else's backyard." Commissioner Sadley: So, if something were to come up where you have some type of financial interest or whatever, you would excuse yourself from the proceedings? Mr. Reed responded that he would have to. Commissioner Lancor. I have no questions; he has answered all mine. Acting Chair Sheridan: My questions have been pretty much answered. describe your current and past community involvement, your interest — how did you learn about the P&Z opening? Mr. Reed responded that he heard about it from a couple of people on City Council. Acting Chair Sheridan: Time -wise: available time? We typically get our packets on Monday for a Thursday meeting, which means you have a few evenings to look them over, to familiarize yourself, and become aware of what's going on. Does that present a problem? Mr. Reed responded that it would not. Acting Chair Sheridan: How did you gain your proficiency in the sign ordinance? Mr. Reed responded that he doesn't have proficiency in the Trophy Club sign ordinance; he may have answered that question wrong; when he first got out of college at North Texas his job was to change out all of the signs across the country, almost 6,000 stores, for Radio Shack. Acting Chair Sheridan: Where in Texas have you developed and how big? Mr. Reed responded that he built a neighborhood in Southlake, 18 homes, each one on a 1 -acre site, on the north side of Highway 114. He estimates that in the state of Texas he has built 700,000 to 800,000 sq. ft. anywhere from an Academy anchored center to a free-standing Starbucks or Chili's. Acting Chair Sheridan called Larry Vowell to the podium. Mr. Vowell stated that he lives at 2804 Sheffield Drive and has been in Trophy Club a little over a year. He has been familiar with Trophy Club for a number of years because his daughter and son-in-law live here. He doesn't bring anything to the table related to real estate, development or architecture. He is a minister who served at Baptist churches for 40 years in education and administration. His background is in religious education organizations in the church, Sunday school, discipleship training and that sort of thing. He has been an administrator in a number of large churches such as First Baptist Church Grapevine from 1997 to 2002 and then to Collin Baptist Association in McKinney, working with 110 churches there as a consultant in church education and administration. His background in the church is as an administrator with budgets of $3 to $4 million dollars. He built six buildings in four churches that he served over the last 35 years. That involved him in working with City Councils and Planning and Zoning and other city entities to try to get those buildings built. While he lived in Woodway he served on the Planning and Zoning Commission for five years. He was Planning and Zoning Commission Page 4 of 11 Meeting Date: March 21, 2013 Planning & Zoning Commission Meeting Minutes March 21, 2013 involved with a homeowners association while living in Waco and helped write grants for the HOA. In Allen, he served on the HOA when the developer was still in charge, and when they turned it over to the homeowners he was elected President of the HOA and served for two years. He believes he would bring to the Planning and Zoning Commission the experience he had while building buildings, administrating large budgets and he has always felt that one of the gifts he has is being able to see the big picture and not have tunnel vision. He is an interested homeowner who wants to see the Town develop and see the right kind of things come here and the things that come here be done right. Commissioner Lancor asked how much he knows about Trophy Club ordinances. Mr. Vowell responded that he doesn't know a lot yet. He hasn't been exposed too much but just like in Woodway where he didn't know much about their ordinances when he first served on P&Z, he will learn those things and spend time preparing and getting those things under his belt. He stated that he does have knowledge of what generally is in place in most Planning & Zoning in most cities in Texas so he would education himself as quickly as possible. Commissioner Lancor asked if he has any problem with the fact that Trophy Club is about to redo its master plan. Have you ever been involved in redeveloping a master plan? Mr. Vowell responded that he has experience in that with churches, but while serving on P&Z in Woodway they did not do anything like that. He stated that he thinks it is something that Trophy Club needs to do. He stated that he is here tonight because he and his wife had some questions related to the Town of Trophy Club and their homeowners association so they came and talked with Carolyn to clarify some things and he told her about his experience serving on P&Z in Woodway. Carolyn contacted him later when the vacancies occurred and asked him if he would be interested in putting his name in. It seems that a master plan is probably in order with the growth that Trophy Club has had in the last few years. He stated that he lives in Neighborhood 8 (Abby Moor) of the Highlands area and it's all brand new so it's probably time for a master plan to take place. Commissioner Lancor thanked Mr. Vowell for volunteering and coming out and doing this. Commissioner Sadley asked if he is presently a leader or director of an HOA in Trophy Club. Mr. Vowell responded that he is not. He stated that the developer is still controlling the HOA in his neighborhood. Commissioner Forest asked Mr. Vowell why he wants to be a Planning & Zoning Commissioner. Mr. Vowell responded that he is interested in the growth of this Town. He stated that he lives here now and it is where he is going to live. He will be carried out of his house feet first. He is not moving again. He would like to be a part and make any contribution that he can to help the city grow and be a place that people will want to come to, a place where we can be proud of what we have here and be a town that people will look at and say, man that's great I wish I could live there, that's where we want to go. Commissioner Forest asked what kind of growth is he interested in. Mr. Vowell responded that he doesn't know because he believes we are limited land wise in how far we can grow. He stated that he's not sure what the population is right now, probably between 8,000 and 9,000 and I don't know how much additional land is still left for development. There is still a lot of building going on in the Highlands area, but when that is built out there may not be much more land mass available. We may be getting close to max which may be why the master plan is necessary. I do wish that we had more retail outlets here but I don't know exactly where those would go; again we don't have that much land available I don't think. It would be nice to have the sales tax. Planning and Zoning Commission Page 5 of 11 Meeting Date: March 21, 2013 Planning & Zoning Commission Meeting Minutes March 21, 2013 Commissioner Forest stated that the reason he asked the question is because there isn't a whole lot more area that we can grow. We are getting close to being maxed out. Acting Chairman Sheridan stated that a lot of the land has already been platted, which is when it goes out of P&Z's hands, but there is still some commercial. There is still a master plan to be done. There is also eventually the possibility of redevelopment. He asked Mr. Vowell if he has the time to spend to reading the documents, some of which can get quite technical, in a short period of time. Mr. Vowell responded that he retired last August. He works part time for the Baptist General Convention of Texas which is one of the state conventions for Baptists as a consultant so basically any work he does is right here in Ft. Worth and the surrounding area. He stated that he works basically two days a week. Acting Chairman Sheridan asked if his time on P&Z in Woodway, a suburb of Waco, involved new developments, new residential, new commercial or established. Mr. Vowell stated that it was a very fast growing area. There was something on the agenda all the time. They only met once a month but rebuilding, rezoning, commercial and residential was always on the agenda. A lot of commercial was coming in during that time and still is. It is still a growing area. Acting Chairman Sheridan called Fred Allen forward. Mr. Allen stated that he was in the trucking business for 40 years and ran as many as 700 trucks throughout the United States. He stated that the first part of his career was working for trucking companies as a labor negotiator in Michigan, Illinois, and throughout the Midwest. He stated that he was a lobbyist for his company in Washington D. C. and went before the Interstate Commerce Commission to testify on a regular basis there. He moved into Trophy Club in 1984. He stated that "we" developed the transition from a planned community to a Town. "That's back when Jim Carter was around and he was the first mayor. We staffed boards and so forth. I spent six years on the Community Improvement Association, otherwise known as the CIA. When you call up somebody and you tell them you are with the CIA you get right through. That was a good time. That CIA is no longer here. It was a planned transition and I think Jim Moss, who is a volunteer with the MUD, was the last president of the CIA. 1 was president for a year or two. 1 think I understand the community mold and the model. I think the vision and the goals are ever changing and like you said earlier the physical growth is limited but you have the economic growth and the status of the community when it comes to what is available in the Town and what isn't available in the Town. My vision, objectivity and analytical skills, along with the history of this community brings a lot to the table. I can certainly tell you about the past. I've been here 30 years. A couple of those years/ moved to Keller. We moved back in on St. Patrick's Day of last year so I've been here a year. I live on Carnoustie on the 16th hole of the Hogan and prior to that 1 lived at 1022 Trophy Club Drive for about 28 years. I feel like I've seen the Town develop and 1 have a feeling and a respect for what it is that the Town is trying to accomplish." Commissioner Forest asked Mr. Allen why he wants to be on P&Z. Mr. Allen responded that he thinks it is a critical time in the community's development because of the competition it has from surrounding towns like Westlake, Keller, and Southlake. "We need to stay current with our competitiveness within the community so that we can provide the economic stimulus to bring to the Trophy Club area." Commissioner Sadley stated that Mr. Allen has been here a long time which means he has been through some land use controversies. Mr. Allen responded, "Yes, we have fought back and forth with developers and country clubs and citizens and, my friend, Greg Lamont, so we have a really dynamic history to the city and it provides an interesting history from the standpoint of controversy and conflict. But, we were able to resolve all that and come to grips with the community as a whole. I think Planning and Zoning Commission Page 6 of 11 Meeting Date: March 21, 2013 Planning & Zoning Commission Meeting Minutes March 21, 2013 people are proud to live here." Commissioner Lancor asked, "With all of this background of historical information you have about experiential information, how do you see that working to your advantage on P&Z?" Mr. Allen responded that the most important thing to realize is that Trophy Club is a dynamic and ever-changing community. 'A lot of people back in the early 80's didn't like that. They didn't want it to change. They came out here for a specific reason and now there were other interests coming in and they were demanding change. How many parks do we need? How many kids are we going to have here? Things like that. Well a diverse community needs all of that to be prosperous so I bring all of that to the table." Acting Chairman Sheridan asked if Mr. Allen had adequate time to devote to preparing for the meetings. Mr. Allen stated that Fred Allen Group is a sales organization. He works when he wants to work and he doesn't when he doesn't, and it happens that he works about three days a week. He stated that he was in Oklahoma City Monday, Tuesday and Wednesday of this week and came back for this P&Z meeting. He stated that his hours are his. Acting Chairman Sheridan stated that he is making a big deal about the time because P&Z just went through a meeting that included three PDs in one meeting and it took hours just to read to prepare for what was going on. He stated that P&Z doesn't normally do that much but there are times when it's necessary to spend the time to get prepared. He asked Mr. Allen how he heard of the openings on P&Z. Mr. Allen responded that he has been in the community long enough to know that things change and "Gene Hill is a good friend of mine and he has been on this Commission for a long time, and although 1 haven't talked to him and he didn't tell me of the openings, I think it was in the Keller Citizen, if I'm not mistaken, that there were some openings coming up and losing almost half of the Commission. " Acting Chairman Sheridan asked Mr. Allen if he was involved in the zoning and site plan for the 7 -Eleven back in the CIA days. Mr. Allen responded that he was not. Brent Card was then called to the podium. Mr. Card stated that he lives at 2214 Glasgow Drive. He stated that they have lived there two and a half years. He has three sons, 6, 8, and 14. One is running track for Byron Nelson right now. Mr. Card has been in real estate, investment management and some development since 2000 since he graduated from university with a history degree that he can only use in conversations. He has had a real estate license, a broker's license, and in about 8 weeks he will be graduating with a masters degree in real estate from the University of Texas at Arlington. He was on the temporary CCPD board that drafted the two year budget. That should becoming up for a vote and get passed. That's where he dipped his toe into public service in Trophy Club. He stated that they started in late November and drafted the entire plan in two to three months and he had a good time with it. He stated that there were a lot of excellent members who had experience in law enforcement and security services and he was just a citizen at large. He stated that he is very much interested in getting into a planning board where he feels he has some background and knowledge and be more vocal with his experience. He lived in Whitefish, Montana for seven years and was involved in the public process of drafting two master plan growth policies for that area. The state made a law in 2005 that no property could be zoned without a growth policy and adhering to that growth policy so cities got on that right away and he was involved with the planning department, and public processes, and met with the planning directors and gave his two cents on certain aspects as to traffic, performance zoning, and making sure that there were services to those areas and the areas could handle the traffic before development could occur. Those processes were not in place before. That was a good experience in doing a master plan and he stated that he would bring that experience to Trophy Club. He stated that right now he works for J. P. Morgan Chase as a Planning and Zoning Commission Page 7 of 11 Meeting Date: March 21, 2013 Planning & Zoning Commission Meeting Minutes March 21, 2013 portfolio manager. He stated that he risk grades the properties that Chase has and gives his recommendation on a risk of default in commercial and multifamily. Commissioner Sadley asked if there are any possible conflicts of interest in his professional work and being on P&Z. Mr. Card responded that there would not be any conflicts. Commissioner Forest stated that Whitefish, Montana is one of his favorite areas. Why in the world did you leave that area? Mr. Card responded that it is a very nice place. It is where his wife grew up and they moved up there in 2003 and they left in 2009 after the crash in 2008. He stated that the valley, as far as jobs and commerce, was decimated. There was little to zero development. A lot of people have left and in their position with kids — doctors, dentists, anyone in the mortgage industry and construction — have all had to leave or accept a $12 per hour job. He stated their in-laws are still there and they'll go back each summer since that is where their kids were born. Commissioner Forest asked why he wants to be on the P&Z board. Mr. Card stated that he has been here two and a half years and they plan to be in Trophy Club for a long time. He wants to bring his experience to have a voice in something that, to him, is very important, which is growth and planning and zoning and have a voice in how the Town might grow and develop, or not develop or how it changes. Trophy Club grew quite fast and now it is in a different mode where the Town is running out of areas and so now the Town must deal with what is here and possibly redevelopment which is something he has been studying at UTA. Acting Chairman Sheridan asked if there is any conflict with the developers in the area and the portfolio he manages for Chase. Mr. Card stated that their portfolio management doesn't deal with any [can't understand what he says] -- that is a different department. He stated that his properties are in California and New York. Acting Chairman Sheridan stated that he checks very proficient in town ordinances, comprehensive zoning, and the land use plan. How did you get all that? Mr. Card stated that he meant `in general", not specifically for Trophy Club. Acting Chairman Sheridan asked Mr. Card if he has the time to devote to preparing for the P&Z meetings. Mr. Card responded that he has time to come to the meetings even now while he is in school and has kids. He stated that he does his work from 8 to 4. Acting Chairman Sheridan asked how he heard about the openings. Mr. Card stated that while he was on the CCPD he kept running into the Mayor and she suggested that he get involved. He stated that he told her planning would be best for him but at the time there was no opening. There was an opening on the Finance Committee and he applied there but there were six applicants for one spot, all very well qualified. "One was a CFO of a company so the rest of us knew we weren't going to make it, which was fine with me and then the City Manager came in and asked us if we wanted to be on this temporary board and four out of five of us said yes and that was it. " Acting Chairman Sheridan asked if Mr. Singletary showed up. He had not so then Mr. Senelly was called forward. Mr. Senelly thanked the Commissioners for the opportunity to at least talk about the Planning & Zoning Commission. "You have a very interesting and sometimes challenging job. It states in your own charter that you advise Council on the physical development of Trophy Club which kind -of sells it a little short because actually you are working in not just the physical but also the social and economic future of the community. With that in mind, let me tell you a little bit about myself. Planning and Zoning Commission Page 8 of 11 Meeting Date: March 21, 2013 Planning & Zoning Commission Meeting Minutes March 21, 2013 I have lived here for seven years at 35 Meadowbrook Lane. My wife and I have a firm that does architecture and community planning. She is a community planner. 1 am an architect. Together we have done projects all over the map, all over the country, and sometimes, in some of the international territory we've covered as well. I've been more of a town planner than a community planner but I have worked on some landmark projects. Long ago I had an opportunity to start working on the island of Kauai. I did their general plan, their comprehensive zoning ordinance, subdivision ordinance — everything that they have to regulate development came from my office and including subsequent development plans for individual communities and town around the island. I took that show on the road and did subsequent similar jobs on the island of Maui, on the big island of Hawaii, on the island of Lanai, now currently owned by a software mogul, and also on the island of Oahu where Honolulu is. In fact, more recently 1 did a project for the city and county of Honolulu to re-engineer all their planning and permitting stuff, their departments - their everything - including all their inspectors and everything else. That job actually went through two mayors and three planning directors so we were on that job for a number of years. My wife is currently on assignment right now on the island of Oahu planning a project for a large developer, community developer, and she is helping them prepare their plans as they go along. I am currently working on an architectural project here in Texas, just completed three different projects: one in The Colony, one in Keller and one in Arlington. I am not doing any community planning work here. I was asked by a prior mayor and his town manager here in Trophy Club for advice on what to do with the remaining land and how to approach the remaining land development here in Trophy Club and I had the opportunity to study the Town's documents and ordinances and got a little familiar with those things and then gave them some advice and then he was promptly voted out of office. I am currently working as an advisor to the Parks Department trails committee that is dealing with the giant Trophy Club Park which is such a wonderful thing that we have. A lot of people here don't even know about it. It's a gem. So that's the background. That's what I'm currently doing and I'm looking for an opportunity to be a part of the decision making, the advice that is given to the Council now about what remains because I believe that we have an opportunity to raise some tax monies out of the development of these properties. There are some commercial opportunities here as we continue to approve residential, and some of the institutional uses that are being built, some of those don't provide any tax revenue. They take tax money. They take services. They don't provide. The residential provides but it also takes a commensurate amount of services to support residential. It's not a great money maker. So we have to look, as Westlake does, to a commercial enterprise. 1 think we have an opportunity. That's the advice I gave to the prior town manager -- that opportunity to raise additional tax money in commercial development with what we have left. That's who I am." Commissioner Forest asked why he wants to be on this Board. Mr. Senelly responded that he doesn't intend to do any planning work as a consultant for Trophy Club because he lives here and he would like to be a part of the community in a different way and give back if he can with whatever expertise he has. He stated that he is finishing his 49th year in practice in architecture planning and because of that he has had a lot of experiences of all kinds and he has had a lot of opportunities to work with boards and commissions and councils and mayors of various community and he wants to give back something. He thinks there is an opportunity here with the small amount of land that may be left to make good decisions that are going to positively impact the finances of the Town as well as the aesthetics of the town. Acting Chairman Sheridan asked if he has the available time and how did he hear about the openings? Mr. Senelly stated that he does have the available time. He home offices here. Even though he occasionally has to go back to the islands for assignments he is here almost 80% of the time. He tries to keep himself available for things like this. That is why he is working with the Parks Department on his own time. He stated that he enjoys doing it. He heard about the openings from Planning and Zoning Commission Page 9 of 11 Meeting Date: March 21, 2013 Planning & Zoning Commission Meeting Minutes March 21, 2013 Commissioner Lancor. Acting Chairman Sheridan brought up Dustin Singletary's resume. He stated that Mr. Singletary's position as a property loss risk management, from what little Mr. Sheridan knows of the business, and would include plan review and determination of flood, zoning and things like that. It also has to do with construction. The resume and application has to stand on its own since he isn't here. Any commissioners have any comments? Commissioner Lancor noted that Mr. Singletary has only lived in Town eight months. Acting Chairman Sheridan called for a five minute break, but Commissioner Lancor asked that he be allowed to say something to all the applicants before the break. Commissioner Lancor stated that the one piece of advice that he has for the applicants is that if appointed to the Commission they should get tight with the staff and know what is going on because there are vagaries and there are things in every application that can't be written without becoming voluminous. Its important, when you get your packet and see what is on it, check in with staff and get an understanding of where they are on these items because that is the key thing to making life go easy and not taking a lot of time and not sitting up here and feeling out of it. Acting Chairman Sheridan called the meeting back to order and stated that all six of the applicants are Trophy Club residents, honorable, great people and it is fantastic that they volunteered for P&Z. It is regrettable to have to sit here and say well I like this guy better than I like that guy but I'm going to give you my opinion for the good, the bad and the ugly. I'm going to put Mr. Singletary as number 6 and my reasoning is basically that he has been here 8 months and didn't show up tonight and this is what it is all about— showing up and I asked everybody here about the timing that they have available to put forward. I have Mr. Senelly on the top of my list because he is an architect, he's been involved, he knows the town, he's been an unofficial advisor in some of the aspects even though I love Trophy Club Park trails I'm not a park fan, I'm one of those that says why do we need so many parks, but that's my number one choice. My second choice is Mr. Reed, a real estate investor, knowing how to take a project from ground up is important and especially having dealt with it and also dealt with some of the local as well as out of state stuff. Mr. Allen's been involved with this Town for a long, long time. He has watched it grow and I think he has exhibited the ability to change with the growth. Mr. Card is either third or fourth on my list. You are a real estate broker and advancing your education and you've been involved in development and you know how to read the rules and read blueprints and I like that. Mr. Vowell's time on P&Z in Woodway is important and once again it's just a matter of how are we going to list everybody. Mr. Singletary number six. Acting Chairman Sheridan asked for any comments or discussion. Commissioner Lancor: '7 think your comments are correct because the technical skills that are behind each of these gentlemen are the key element in determining who is needed and the business experience that is of a close nature to that we encounter in P&Z activities and 1 think Mr. Allen's historical knowledge would be tremendously valuable so I am in full agreement with your ranking. " Commissioner Sadley: `7 think this is kind of like picking the one chocolate out of a box of six that might be better when they are all made by the same company. I am going to agree with my cohorts here but I'm also going to say that I think I'd keep my resume in the fire. There is a ranking of six and things change in Trophy Club." Acting Chairman Sheridan: "You bring up a good point. Whoever doesn't get selected — and we are making a recommendation to the Town Council — be aware that if another vacancy opens up in between time they would go down the list and contact you. So, it's good to be on the list." Planning and Zoning Commission Page 10 of 11 Meeting Date: March 21, 2013 Planning & Zoning Commission Meeting Minutes March 21, 2013 ADJOURN Commissioner Forest: '7 had the same line up as you did. I have no other comments other than 1 agree that all of them are essentially good and they need to keep their resumes handy because there will be openings that will be coming along, I know, before too long." Acting Chairman Sheridan: "That's possible and the other thing to remember is that we have term limits and if I'm not mistaken I'm on my last term. The idea is that there will be opportunities in this Town for everybody here — all six — and we appreciate that. I will entertain a motion." A motion was made by Commissioner Lancor, seconded by Commissioner Sadley, that the following rank of appointment for Commissioners to the Planning and Zoning Commission be forwarded to the Town Council for their consideration on April 8, 2013. 1. Richard Senelly 2. Garrett Reed 3. Fred Allen 4. Brent Card 5. Larry Vowell 6. Dustin Singletary The motion carried by the following vote. Aye: 4 - Commissioner Sheridan, Commissioner Forest, Commissioner Lancor, and Commissioner Sadley The meeting was adjourned at 8:16 p.m. Dennis&4c- man, Acting Chairman &xo�qr�40/o Carolyn Hug ns, Community bevelopment Director Planning and Zoning Commission Page 11 of 11 Meeting Date: March 21, 2013