Minutes P&Z 08/15/2013Trophy Club Entities 100 Municipal Drive
� I' Y Trophy Club, Texas 76262
Meeting Minutes
Planning & Zoning Commission
Thursday, August 15, 2013 7:00 PM Svore Municipal Building Boardroom
CALL TO ORDER AND ANNOUNCE A QUORUM
Chairman Senelly called the August 15, 2013 Planning and Zoning Commission
meeting to order at 7:01 p.m, and announced a quorum present (7 members).
COMMISSION MEMBERS:
Present: 7 - Commissioner Garrett Reed, Vice Chair Larry Vowell, Chairman Richard
Senelly, Commissioner Fred Allen, Commissioner Dale Forest,
Commissioner Mark Sadley, and Commissioner Dennis Sheridan
STAFF PRESENT:
Karen Moore, Recording Secretary
Carolyn Huggins, Community Development Director
Tom Rutledge, Teague Nall & Perkins
GUESTS PRESENT:
Travis Clegg, Peloton Land Solutions
Mike Lease, Structures & Interiors
2013-470-T Review and approve the minutes of the July 18, 2013, Planning and Zoning
Commission meeting.
Attachments: MeetinciMinutes 071813.odf
A motion was made by Commissioner Allen, seconded by Vice Chair Vowell,
that the minutes of the July 18, 2013, Planning and Zoning Commission
meeting be Approved. The motion carried by the following vote.
Aye: 7 - Commissioner Reed, Vice Chair Vowell, Chairman Senelly, Commissioner
Allen, Commissioner Forest, Commissioner Sadley, and Commissioner
Sheridan
REGULAR SESSION
2. 2013473-T Discussion and Recommendation regarding a request for approval of an
Amended Plat for Neighborhood 7, Phase 2G (32.297 acres) located in The
Highlands at Trophy Club. Applicant: Peloton Land Solutions on behalf of
High Trophy Development LLC
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Attachments: Applicalion.0f
Staff Report - PZ 081513 - NH 7 Ph 2G.pdf
Chairman Senelly called forward the applicant, Peloton Land Solutions.
Travis Clegg, Peloton Land Solutions, stated that this is an amended plat to correct
the 16 -ft. side yard building lines so that the plat matches the 15 -ft. minimum side
yards allowed by zoning. With a 16 -ft, build line, the builder was not able to put the
pads they wanted on the corner lots. This was a clerical error and this amended plat
is to correct those errors.
Chairman Senelly stated that one correction is to fix a label that was 25 -ft. instead of
15 -ft. Mr. Clegg responded that the line was drawn correctly on the plat but it was
mislabeled.
There were no questions or discussion from the Commissioners and the Chairman
called for a motion.
A motion was made by Commissioner Sadley, seconded by Commissioner
Sheridan, that this agenda item be Recommended for Approval to the Town
Council. The Council will hear this case on 09/03/2013. The motion carried by
the following vote.
Aye: 7- Commissioner Reed, Vice Chair Vowell, Chairman Senelly, Commissioner
Allen, Commissioner Forest, Commissioner Sadley, and Commissioner
Sheridan
3. 2013-486-T Discussion and recommendation regarding a request for approval of a Site
Plan of Lot 2R-1, Block B, Trophy Wood Business Center. Applicant: Mike
Lease, Structures & Interiors on behalf of David L. Crumpton (SP -13-022)
Attachments: Staff Report - PZ 081513 - Dr Crumpton Site Plan.pdf
Application.pdf
Concept Plan - PD25.pdf
Chairman Senelly called the applicant forward.
Mike Lease, Structures & Interiors, representing Dr. David Crumpton, a 20 -year
business man here in Trophy Club, asking for approval of a site plan for their project.
Chairman Senelly asked if they are seeking any variances. Mr. Lease responded
they are not, but that there is a sizeable tree mitigation requirement for the site.
Chairman Senelly asked if they are seeking a variance in regard to tree mitigation.
Mr. Lease responded they are not, but he simply wanted to point out that there is a
sizeable amount of money being asked for tree mitigation for this site. Chairman
Senelly pointed out that it appears the applicant is asking for a modification to the
size of the building signs. Mr. Lease stated that they are. He forgot about that. He
explained that they can't find a site for a monument sign along Highway 114 access
road frontage due to easements along that road therefore they are asking for a
variance for the size of the signage on the building.
One of the commissioners asked for the difference in the size of the signage. Mr.
Lease stated they are asking for 40 -sq. ft. for signage on the building.
Commissioner Allen stated that he is a patient of Dr. Crumpton and he wanted to
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disclose that on the record. Chairman Senelly responded that he appreciated the
disclosure but it didn't prevent Commissioner Allen from being part of the discussion
and recommendation for the case.
Commissioner Sheridan asked if the landscaping and photometrics are in compliance
or "appear to be" in compliance as stated in the state report. Ms. Huggins stated that
an engineer signed and sealed photometrics plan has not been submitted. Mr. Lease
stated that they have submitted the signed and sealed plans. Ms. Huggins stated
that at this point only the unsigned plan has been reviewed. Regarding the
landscape plan, it is in compliance unless a variance is requested for tree mitigation,
which could change the landscape plan. Staff didn't know if the applicant was
planning to request a variance for tree mitigation.
Commissioner Sheridan asked that tree mitigation be resolved prior to any
disturbance of the land (early grading, etc.).
Commissioner Sheridan asked if the site plan is approved without a monument sign
can the applicant meet the Town's sign ordinance regulations and install a monument
sign without permission of P&Z and Council. Ms. Huggins stated that the addition of a
monument sign would require a site plan approval amendment brought back before
P&Z and Council.
Commissioner Sheridan asked if the outstanding comments have been met. Ms.
Huggins responded that those comments have been met and the Town Engineer has
provided a letter of approval. Ms. Huggins passed out a copy of the Town Engineer's
approval letter to each commissioner.
Commissioner Sheridan asked if the fire department has approved the
ingress/egress. Ms. Huggins stated that they have.
Commissioner Sheridan stated that he doesn't see ADA ramps on the public
walkways. Chairman Senelly stated that the accessible route is noted, but not the
details. Ms. Huggins stated that they will be shown on the building plans.
Commissioner Reed asked when the photometrics plans were submitted to the Town.
Mr. Lease stated that the seal on the plans is 8/6/13.
There was no further discussion and the Chairman called for a motion
A motion was made by Commissioner Sheridan, seconded by Commissioner
Reed, that this agenda item be Recommended for Approval with the following
stipulations: 1) that a signed and sealed photometrics plan review be
completed. This item will be heard by the Town Council on 91312013. The
motion carried by the following vote.
Aye: 7 - Commissioner Reed, Vice Chair Vowell, Chairman Senelly, Commissioner
Allen, Commissioner Forest, Commissioner Sadley, and Commissioner
Sheridan
EXECUTIVE SESSION
4. 2013-487-T Pursuant to Texas Government Code, Annotated, Subchapter 551, the
Planning and Zoning Commission will convene into closed Executive
Session as authorized by Section 551.074 to deliberate the appointment,
employment evaluation, reassignment, duties, discipline, or dismissal of a
public officer or employee:
1. Appointment of vacant positions for the Planning and Zoning
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5.
6.
Commission.
RECONVENE INTO REGULAR SESSION
2013-474-T Discussion and recommendation to Town Council for
appointments/reappointments to Planning and Zoning Commission.
Commission members terms expiring: Dale Forest, Larry Vowell and
Garrett Reed.
Attachments: Applioations.pdf
The Planning and Zoning Commission made the following motion regarding
appointments/reappointments:
Commissioner Allen, seconded by Commissioner Sheridan, made a motion to
recommend to the Town Council appointment of Brent Card to the Planning
and Zoning Commission. The vote was unanimous.
Commissioner Sheridan, seconded by Commissioner Sadley, made a motion to
recommend to the Town Council the reappointment of Vice Chairman Vowell
and Commissioner Garrett Reed to the Planning and Zoning Commission. The
vote was unanimous.
Aye: 7 - Commissioner Reed, Vice Chair Vowell, Chairman Senelly, Commissioner
Allen, Commissioner Forest, Commissioner Sadley, and Commissioner
Sheridan
2013-471-T Chairman Senelly discussion and summary of the 20th Annual Elected
and Appointed Officials Planning Workshop held on Monday, July 29,
2013, in Hurst, Texas, and attended by Chairman Senelly and
Commissioner Allen.
Attachments: 2013 - TX APA MW Workshop.pdf
Chairman Senelly discussed and summarized the seminar workshop that Fred Allen
and Chairman Senelly attended on July 29. He provided copies of the proceedings to
Carolyn Huggins and requested that she forward those to the Planning and Zoning
Commissioners.
2013-472-T Staff Liaison update: (1) Council action on August 5 of Veranda Avenue
Final Plat; (2) Zoning Change Request for Trophy Wood Commercial
Center; (3) Zoning Change Request for Hillside Pointe; (4) Discussion of
future agenda items.
Staff Liaison Update:
(1) Council action on August 5 of Veranda Avenue Final Plat - Approved;
(2) Zoning Change Request for Trophy Wood Commercial Center - Approved;
(3) Zoning Change Request for Hillside Pointe — Tabled to August 19 Council
meeting date;
(4) Discussion of future agenda items.
ADJOURN
8:38 p.m.
The meeting was adjourned at 8:38 p.m.
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Carolyn Huggins, Ynmunity Developr'►fen DY irector
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