Complete Agenda Packet - EDC-4B - March 16, 2020—I (:*:� Town of Trophy Club
TOWN OF Meeting Agenda
TROPHY
CLUB
Monday, March 16, 2020
Economic Development Corporation 413
(EDC 413)
7:00 PM
CALL TO ORDER AND ANNOUNCE A QUORUM
CITIZEN PRESENTATIONS
1 Trophy Wood Drive
Trophy Club, Texas 76262
EOC Room
Citizens are allowed four (4) minutes to address the Corporation regarding an item over
which the Corporationhas policy or oversight authority as provided by Texas law, the
ethics order, or other policy order.
REGULAR SESSION
1. 2020-112-T Consider and take appropriate action regarding the EDC 413 Minutes dated December 5,
2019 (S. Norwood).
Attachments: DRAFT EDC 413 Minutes December 5, 2019.pdf
EXECUTIVE SESSION
Pursuant to the following designated sections of the Texas Government Code,
Annotated, Chapter 551.071 (Texas Open Meetings Act), the EDC 413 will convene
into executive session to discuss the following:
2. 2020-104-T Section 551.082 Deliberation regarding Economic Development Negotiations under
Subsection (1) to discuss or deliberate regarding commercial or financial information that
the governmental body has received from a business prospect that the governmental
body seeks to have locate, stay, or expand in or near the territory of the governmental
body and with which the governmental body is conducting economic development
negotiations and Subsection (2) to deliberate the offer of a financial or other incentive to
a business prospect that the Town seeks to have locate within the territory of the Town:
1) North of State Highway 114, east of Trophy Club Drive and west of town limits,
regarding Town Center (S. Norwood).
RECONVENE INTO REGULAR SESSION
3. 2020-111-T Consider and take appropriate action regarding the Executive Session (S. Norwood).
ADJOURN
EDC 413 Meeting Page 1 of 8 Meeting Date: March 16, 2020
Economic Development Corporation Meeting Agenda
413 (EDC 413)
*THE CORPORATION MAY CONVENE INTO EXECUTIVE SESSION TO DISCUSS
POSTED ITEMS AS ALLOWED BY THE TEXAS OPEN MEETINGS ACT, TEXAS
LOCAL GOVERNMENT CODE 551.071.
CERTIFICATION
I certify that the above notice was posted on the bulletin board at Trophy Club Town
Hall, 1 Trophy Wood Drive, Trophy Club, Texas, on Friday, March 13, 2020 by 5:00
P.M. in accordance with Chapter 551, Texas Government Code.
Leticia Vacek
Town Secretary
If you plan to attend this public meeting and have a disability that requires special
needs, please contact the Town Secretary's Office at 682-237-2900, 48 hours in
advance and reasonable accommodations will be made to assist you.
March 16, 2020
I certify that the attached notice and agenda of items to be considered by this Board
was removed by me from the bulletin board at Trophy Club Town Hall, 1 Trophy Wood
Drive, Trophy Club, Texas, on the day of , 2020.
Title:
EDC 4B Meeting Page 2 of 8 Meeting Date: March 16, 2020
Town of Trophy Club Tro1 TrophyTrophyClub,
Wood Drive
Texas 76262
Legislation Details (With Text)
File #: 2020-112-T Version: 2 Name:
Type: Agenda Item Status: Draft
File created: 3/12/2020 In control: Economic Development Corporation 413 (EDC 413)
On agenda: 3/16/2020 Final action:
Title: Consider and take appropriate action regarding the EDC 413 Minutes dated December 5, 2019 (S.
Norwood).
Attachments: DRAFT EDC 413 Minutes December 5, 2019.pdf
Date Ver. Action By Action Result
Consider and take appropriate action regarding the EDC 413 Minutes dated December 5, 2019 (S. Norwood).
EDC 413 Meeting Page 3 of 8 Meeting Date: March 16, 2020
TOWN OF TROPHY CLUB
ECONOMIC DEVELOPMENT CORPORATION 4B MINUTES
THURSDAY, DECEMBER 5, 2019, 6:00 P.M.
LOCATION: 1 TROPHY WOOD DRIVE, TROPHY CLUB, TEXAS
TRAINING / EOC ROOM
The Economic Development Corporation (EDC) 4B of the Town of Trophy Club, Texas, met on Thursday, December
5, 2019. The meeting was held within the boundaries of the Town and was open to the public.
EDC 4B MEMBERS PRESENT:
Michael Richmond
President arrived at 6:16 p.m.
Chris Whipple
Secretary/Treasurer
Travis Inge
Director
Scott Haro
Director
Michael Clarke
Director
EDC 4B MEMBERS ABSENT:
Cory McDonald Vice President
Jared Hall Director
STAFF PRESENT:
Steve Norwood Town Manager
Wade Carroll Assistant Town Manager
Holly Fimbres Town Secretary
Secretary/Treasurer Whipple announced the date of Thursday, December 5, 2019, called the EDC 4B meeting to
order and announced a quorum at 6:08 p.m.
CITIZEN PRESENTATIONS
Citizens are allowed four (4) minutes to address the Corporation regarding an item over which the Corporation has
policy or oversight authority as provided by Texas law, the ethics order, or other policy order.
There were no citizen presentations.
REGULAR SESSION
1. Consider and take appropriate action regarding the appointment of the President (S. Norwood).
Motion:
Motion made by Director Inge, seconded by Secretary/Treasurer Whipple, to appoint Michael Richmond to serve
as the President.
Motion carried 4-0-0.
2. Consider and take appropriate action regarding the appointment of the Vice President (S. Norwood).
Motion:
Motion made by Director Inge, seconded by Secretary/Treasurer Whipple, to appoint Cory McDonald to serve as
the Vice President.
Motion carried 4-0-0.
EDC 4B Meeting Page 4 of 8 Meeting Date: March 16, 2020
3. Consider and take appropriate action regarding the appointment of the Secretary/Treasurer (S. Norwood).
Motion:
Motion made by Director Inge, seconded by Director Haro, to appoint Chris Whipple to serve as the
Secretary/Treasurer.
Motion carried 4-0-0.
4. Consider and take appropriate action regarding the EDC 4B minutes dated June 26, 2019 (S. Norwood).
Motion:
Motion made by Director Inge, seconded by Secretary/Treasurer Whipple, to approve the EDC 4B minutes dated
June 26, 2019.
Motion carried 4-0-0.
5. Consider and take appropriate action regarding an Agreement with HG SPLY Trophy Club for the utilization
of property for additional parking; and authorize the EDC 4B President or his designee to execute all
necessary documents (S. Norwood).
Assistant Town Manager Carroll stated that the Town was approached by HG SPLY Trophy Club (HG SPLY) to allow
them to valet park patron's vehicles on Town owned property. The request was for approximately 50 to 60
parking spaces in a mixture of parking areas including parking identified as; Town Hall gravel lot (south of the Town
Hall building) and the Town Hall lot, north of Holiday Inn. Currently, Bread Winners Cafe utilizes approximately
half of the Town Hall gravel lot through a verbal agreement. HG SPLY was also requesting the opportunity to install
an improved parking area for golf cart parking in the grassy area between HG SPLY owned property and the Town
owned improved temporary parking lot constructed west of HG SPLY. The golf cart parking was required to be
similar in structure to the grasscrete golf cart parking at Meat U Anywhere.
(Town Secretary Note: President Richmond arrived at 6:16 p.m.)
Assistant Town Manager Carroll advised that in exchange for the allotted parking spaces HG SPLY was being asked
to add traffic flow marking to the driveway and approach assisting in the mitigation of traffic issues exiting the HG
SPLY lot onto Trophy Wood Drive. The agreement allows HG SPLY to utilize 35 of the 83 parking spots within the
Town Hall gravel lot and 32 of the available 53 parking spots in the Town Hall lot, north of Holiday Inn.
Additionally, all vehicles would be required to be moved prior to the closing of the valet services each night.
Director Inge inquired about installing a concrete splitter to have those exiting HG SPLY to turn right. Assistant
Town Manager Carroll responded that the approach in that area was not large to install concrete and meet the
necessary standards.
Town Manager Norwood pointed out that there was a provision in the agreement that allowed termination of the
agreement with a 90 day written notice.
Director Inge asked who would be responsible for any vehicle damage on Town property. Town Manager
Norwood responded that HG SPLY assumed all responsibility.
Director Haro inquired if the valet parking would be utilized seven days a week. Assistant Town Manager Carroll
confirmed it would be seven days a week.
Director Inge asked if there would be any issues if Bread Winners customers used the majority of parking in the
gravel lot at any given time. Assistant Town Manger Carroll responded that parking in the gravel lot would be first
come, first serve basis.
Secretary/Treasurer Whipple inquired if any signs would be installed. Assistant Town Manager Carroll responded
that they would probably put out cones to mark valet parking spaces.
EDC 4B Minutes December 5 2019 Page 2 of 3
EDC 4B Meeting Page 5 of 8 Meeting Date: March 16, 2020
Director Clarke asked if HG SPLY intended the valet service to be short or long term. Assistant Town Manager
Carroll responded that had not been determined, but currently there was no room in their parking lot to have valet
parking.
Secretary/Treasurer Whipple questioned what HG SPLY was being charged to utilize the proposed parking spaces
for valet. Assistant Town Manager Carroll responded there was no charge but HG SPLY was being asked to add
traffic flow marking to the driveway and approach assisting in the mitigation of traffic issues exiting the HG SPLY lot
onto Trophy Wood Drive.
Director Clarke asked if there was a need to install a no left hand turn sign. Assistant Town Manager Carroll
responded that there was not enough room to install a sign before the right-of-way.
Director Clarke inquired if there was a Staff recommendation regarding this item. Assistant Town Manager Carroll
advised that Staff recommended approval of the agreement.
Motion:
Motion made by Director Inge, seconded by Director Haro, to approve an Agreement with HG SPLY Trophy Club for
the utilization of property for additional parking; and authorize the EDC 4B President or his designee to execute all
necessary documents.
Motion carried S-0-0.
6. Consider and take appropriate action regarding a Budget Amendment, amending the Fiscal Year 2018-2019
Budget of the Economic Development Corporation 4B; providing for an amendment to reflect early payoff
(S. Norwood).
Assistant Town Manager Carroll advised that on May 28, 2019, EDC 4B elected to enact an early payoff provision
within the Old Town Development contract, saving the EDC 4B budget $194,622.43 in overall interest. The total
early payout was $603,091.01, which was $331,745 greater than the budgeted amount within the Incentive
Programs line in the Fiscal Year 2018-2019 EDC 4B budget. This budget amendment would allocate money from
EDC 4B Fund Balance to true up the Incentive Programs line. The new estimated fund balance for EDC 4B will be
$95,030 and $302,950 by the close of Fiscal Year 2020.
Director Inge asked if the EDC 4B Budget that was in the agenda packet reflected the updated projections.
Assistant Town Manager Carroll confirmed that it did reflect the updated projections.
Motion:
Motion made by Director Inge, seconded by President Richmond, to approve an Amendment to the Fiscal Year
2018-2019 Budget of the Economic Development Corporation 46; providing for amendment to reflect early payoff.
Motion carried S-0-0.
ADJOURN
Secretary/Treasurer Whipple adjourned the meeting at 6:27 p.m.
Wade Carroll, Assistant Town Manager
Town of Trophy Club, Texas
Michael Richmond, President
Town of Trophy Club, Texas
EDC 4B Minutes December 5 2019 Page 3 of 3
EDC 4B Meeting Page 6 of 8 Meeting Date: March 16, 2020
Town of Trophy Club Tro1 TrophyTrophyClub,
Wood Drive
Texas 76262
Legislation Details (With Text)
File #:
2020-104-T Version: 2 Name:
Type:
Resolution Status: Regular Session
File created:
3/4/2020 In control: Economic Development Corporation 413 (EDC 413)
On agenda:
3/16/2020 Final action:
Title:
Section 551.082 Deliberation regarding Economic Development Negotiations under Subsection (1) to
discuss or deliberate regarding commercial or financial information that the governmental body has
received from a business prospect that the governmental body seeks to have locate, stay, or expand
in or near the territory of the governmental body and with which the governmental body is conducting
economic development negotiations and Subsection (2) to deliberate the offer of a financial or other
incentive to a business prospect that the Town seeks to have locate within the territory of the Town:
1) North of State Highway 114, east of Trophy Club Drive and west of town limits, regarding
Town Center (S. Norwood).
Attachments:
Date Ver. Action By Action Result
Section 551.082 Deliberation regarding Economic Development Negotiations under Subsection (1) to discuss or
deliberate regarding commercial or financial information that the governmental body has received from a business
prospect that the governmental body seeks to have locate, stay, or expand in or near the territory of the governmental
body and with which the governmental body is conducting economic development negotiations and Subsection (2) to
deliberate the offer of a financial or other incentive to a business prospect that the Town seeks to have locate within the
territory of the Town:
1) North of State Highway 114, east of Trophy Club Drive and west of town limits, regarding Town Center (S.
Norwood).
EDC 4B Meeting Page 7 of 8 Meeting Date: March 16, 2020
Town of Trophy Club Tro1 TrophyTrophyClub,
Wood Drive
Texas 76262
Legislation Details (With Text)
File #: 2020-111-T Version: 2 Name:
Type: Agenda Item Status: Draft
File created: 3/12/2020 In control: Economic Development Corporation 413 (EDC 413)
On agenda: 3/16/2020 Final action:
Title: Consider and take appropriate action regarding the Executive Session (S. Norwood).
Attachments:
Date Ver. Action By Action Result
Consider and take appropriate action regarding the Executive Session (S. Norwood).
EDC 413 Meeting Page 8 of 8 Meeting Date: March 16, 2020