Agenda Packet TC 01/23/2006Town of Trophy Club
Town Council Regular Meeting Agenda
100 Municipal Drive
Trophy Club, Texas 76262
Monday, January 23, 2006
7:00 P.M.
A.1 Call to order and announce a quorum.
A.2 Invocation.
A.3 Pledge of allegiance to the American Flag.
Pledge of allegiance to the Texas Flag.
"Honor the Texas flag, I pledge allegiance to thee, Texas one and indivisible."
A.4 Mayor's presentation to Council member Scott Spence, acknowledging his four years of
service on the Town Council.
B.1 Citizen Presentations: This is an opportunity for citizens to address the Council on any
matter whether or not it is posted on the agenda. The Council is not permitted to take
action on or discuss any presentations made to the Council at this time concerning an
item not listed on the agenda. The Council will hear presentations on specific agenda
items prior to the Council addressing those items.
B.2 Town Manager Report and Discussion Regarding Project Updates as Listed Below:
There will be no action taken regarding any individual project posted under this item and
discussion will be limited. If extensive discussion is required, the item may be placed on
a future agenda.
Administration:
Court -
Possession of Fireworks Fine Increased
Electronic Marquee
Community Development:
Roads, Traffic & Infrastructure
Building Addition
Electronic Marquees
Permitting
Finance:
First Draft FY 2004-2005 Audit
FY 2006-2007 Budget
Information Systems - No update to report
Parks and Recreation:
Swim Season
Remote Airfield at Marshal Creek Park
Beck Park
Landscaping Improvements - Indian Creek Street Project
Planning & Zoning:
Zoning Submissions -
DR Horton
Country Club Maintenance Facility
Platting -
Eagle's Ridge
Trophy Club Country Club
Police and Fire Services:
Police Services Bureau -
Inter-Department Survey
Department Needs Assessment RFQ
Department Website Update
Fire Services Bureau -
Gas Well Decibel Readings
CPR Classes
UASI Grant
Special Events - No update to report
Municipal Utility District - No update to report
B.3 A Proclamation of the Town Council of the Town of Trophy Club recognizing the 100th
Anniversary of the Star-Telegram.
D.1 Town Council to discuss and take action to direct staff to prepare an amendment to the
Schedule of Fees Ordinance adopting additional recreational user fees.
D.2 Discuss and take appropriate action to award or reject a bid for the installation of a pre-
engineered metal maintenance/operations building to be located adjacent to the
wastewater treatment facility.
D.3 View and discuss presentation by Public Safety Advisory Group regarding research
relative to garage sale traffic and past traffic concerns; Town Council to provide direction
to staff regarding same.
D.4 Town Council to discuss and direct staff relative to the distribution of a Permitting and
Code Compliance brochure.
D.5 Items for Future Agenda.
1. NISD Task Force Update (February 6, 2006)
2. Year in Review (February 6, 2006)
3. Long term capital project list, projected fiscal impact and surveys for resident
input on potential projects.
4. Discussion and appropriate action for Parks and Recreation future plans for
Marshall Creek.
5. Status of street repairs and bonds, including recommendation.
7. Apartment Ordinance.
D.6 Additional Information for Council as provided by the Department of Police and Fire
Services.
D.7 Consent Agenda: Discuss and take appropriate action regarding a Resolution approving
an Interlocal Agreement between the Town and Denton County for the rental of Election
equipment.
D.8 Consent Agenda: Discuss and take appropriate action to approve financials dated
December 2005.
D.9 Consent Agenda: Discuss and take appropriate action to approve Minutes dated, January
9, 2006.
E.1 Pursuant to Texas Government Code, Annotated, Subchapter 551, Sections 551.074(a)
"Personnel Matters" and 551.071 (a) & (b) "Consultation With Attorney", the Council
will enter into executive session to discuss the following:
A. To discuss or deliberate the appointment, employment, evaluation, reassignment, duties,
discipline or dismissal of a public officer or employee pursuant to Section 551.074 (a) (1)
of the Texas Open Meetings Act.
(1) Selection of Town Manager applicants to be preliminarily interviewed by a phone screen,
appropriate questions and information sought.
(2) Discuss evaluation / performance review of Town Attorney Patricia Adams
B. Consultation with Town Attorney on pending or contemplated litigation or on a matter in
which the duty of the Attorney to the Governmental Body under the Disciplinary Rules of
Professional Conduct of the State Bar of Texas clearly conflict with the Texas Open
Meetings Act (§551.071 (a) and (b)). (1) Town of Trophy Club, Texas v. Bryan W. Aldridge; Cause No. 2006-20009-158
(2) In re Bryan Aldridge, Cause No. 2-06-021-CV Second District Court of Appeals, Fort
Worth
E.2 Discuss and take appropriate action relative to Executive Session Item Number E1.
F.1 Adjourn.
COUNCIL MEMORANDUM
From: The Office of the Town Manager Date: 1-23-2006
Subject: Agenda Item No.A.1
Call to order and announce a quorum.
COUNCIL MEMORANDUM
From: The Office of the Town Manager Date: 1-23-2006
Subject: Agenda Item No.A.2
Invocation.
COUNCIL MEMORANDUM
From: The Office of the Town Manager Date: 1-23-2006
Subject: Agenda Item No.A.3
Pledge of allegiance to the American Flag.
Pledge of allegiance to the Texas Flag.
"Honor the Texas flag, I pledge allegiance to thee, Texas one and indivisible."
COUNCIL MEMORANDUM
From: The Office of the Town Manager Date: 1-23-2006
Subject: Agenda Item No.A.4
Mayor's presentation to Council member Scott Spence, acknowledging his four
years of service on the Town Council.
EXPLANATION:
RECOMMENDATION:
ACTION BY COUNCIL:
Attachments: 1. None
COUNCIL MEMORANDUM
From: The Office of the Town Manager Date: 1-23-2006
Subject: Agenda Item No.B.1
Citizen Presentations: This is an opportunity for citizens to address the Council on
any matter whether or not it is posted on the agenda. The Council is not permitted
to take action on or discuss any presentations made to the Council at this time
concerning an item not listed on the agenda. The Council will hear presentations on
specific agenda items prior to the Council addressing those items.
COUNCIL MEMORANDUM
From: The Office of the Town Manager Date: 1-23-2006
Subject: Agenda Item No.B.2
Town Manager Report and Discussion Regarding Project Updates as Listed Below:
There will be no action taken regarding any individual project posted under this
item and discussion will be limited. If extensive discussion is required, the item may
be placed on a future agenda.
Administration:
Court -
Possession of Fireworks Fine Increased
Electronic Marquee
Community Development:
Roads, Traffic & Infrastructure
Building Addition
Electronic Marquees
Permitting
Finance:
First Draft FY 2004-2005 Audit
FY 2006-2007 Budget
Information Systems - No update to report
Parks and Recreation:
Swim Season
Remote Airfield at Marshal Creek Park
Beck Park
Landscaping Improvements - Indian Creek Street Project
Planning & Zoning:
Zoning Submissions -
DR Horton
Country Club Maintenance Facility
Platting -
Eagle's Ridge
Trophy Club Country Club
Police and Fire Services:
Police Services Bureau -
Inter-Department Survey
Department Needs Assessment RFQ
Department Website Update
Fire Services Bureau -
Gas Well Decibel Readings
CPR Classes
UASI Grant
Special Events - No update to report
Municipal Utility District - No update to report
Attachments: 1. None
COUNCIL MEMORANDUM
From: The Office of the Town Manager Date: 1-23-2006
Subject: Agenda Item No.B.3
A Proclamation of the Town Council of the Town of Trophy Club recognizing the
100th Anniversary of the Star-Telegram.
EXPLANATION:
Steve Jacob, Publisher of the Star-Telegram NE Metro will be attending as the Star-Telegram’s
representative.
RECOMMENDATION:
ACTION BY COUNCIL:
(lmr)
Attachments: 1. Kelley Pledger, Marketing Director for the Star-Telegram Northeast
2. Proclamation
May 9, 2005
To: Mayors of Northeast Tarrant County and Southern Denton County
From: Kelley Pledger, Marketing Director for the Star-Telegram Northeast
I’m proud to say that the Star-Telegram will be celebrating its 100th Year Anniversary in
February 2006. In order to market this celebration, I turn to our leaders of Northeast Tarrant
County and Southern Denton County for assistance in the way of a proclamation and banners.
Enclosed is a sample of a proclamation that columnist O.K. Carter wrote for the City of
Arlington. I ask each city to consider this type of acknowledgement to the Star-Telegram at your
February 2006 city council meeting.
For the cities that have banner poles on a main thoroughfare (example would be Main Street in
Grapevine) I ask each city the possibility of hanging Star-Telegram celebration banners on the
poles. We would like them up as long as possible during 2006. Our marketing department
would design the banners, win your approval, print the banners and then ask your city staff to
install the banners on the poles.
Star-Telegram continues to be the eyes and ears for Tarrant County. Over the 100 years, the
paper has changed with the times and will continue Earning the people’s trust daily.
Please reach me via email at kpledger@star-telegram.com or call me at (817) 685-3916 if you
have any questions regarding my two requests. I look forward to hearing from you
by June 30, 2005.
Enjoy your day,
Kelley Pledger
TOWN OF TROPHY CLUB, TEXAS
PROCLAMATION 2006 –
STAR-TELEGRAM’S 100TH YEAR ANNIVERSARY
A PROCLAMATION OF THE TOWN COUNCIL OF THE TOWN OF
TROPHY CLUB, TEXAS, TO RECOGNIZE THE 100TH ANNIVERSARY
OF THE STAR-TELEGRAM; WHO HAS CHANGED WITH THE TIMES
AND WILL CONTINUE TO BE THE EYES AND EARS FOR TARRANT
COUNTY; RECOGNIZING AND CONGRATULATING THEM ON
EARNING THE PEOPLE’S TRUST DAILY; AND PROVIDING AN
EFFECTIVE DATE.
WHEREAS, the Star-Telegram will soon observe its 100th anniversary as the voice of
Trophy Club, Tarrant County and much of North Central and West Texas; and
WHEREAS, the Star-Telegram bears a rich and colorful history tied to the Old West;
and
WHEREAS, founding publisher Amon G. Carter Sr. was a renowned booster of Fort
Worth and West Texas; and
WHEREAS, the Star-Telegram, now part of Knight Ridder, has faithfully maintained
and expanded the traditions of community service as espoused by its founder and successors; and
WHEREAS, that the tradition continues today through a history of community
involvement unsurpassed anywhere, the Star-Telegram supports an endless variety of community
organizations and events including its own longstanding holiday charity for children – the Star-
Telegram Goodfellows Fund. The newspaper is a major supporter of the United Way, the
Cowtown Marathon and the 10K Run, virtually all local arts organizations and hundreds of
community events and fund raisers each year, as well as Adopt-A-School programs; and
WHEREAS, let it be known that the Star-Telegram traditionally supports more than 500
non-profit groups and has been recognized as a recipient of the Outstanding Philanthropic
Corporation Award from the National Society of Fundraising Executives; and
WHEREAS, the Star-Telegram has been recognized for the highest news collections
standards as recognized by hundreds of local, state and national awards over its century of
service, including Pulitzer prizes for Public Service and news Photography; and
WHEREAS, the Star-Telegram is also the nation’s oldest continuously operating online
newspaper.
NOW, THEREFORE, I, MAYOR NICK SANDERS, in conjunction with the Town
Council of the Town of Trophy Club, Texas by the power vested in me as Mayor of Trophy
Club, do hereby proclaim and proudly recognize this century of service and accomplishment by
the Star-Telegram
PASSED AND APPROVED by the Town Council of the Town of Trophy Club, Texas this 16th
day of January, 2006.
__________________________________
Mayor, Town of Trophy Club, Texas
ATTEST:
______________________________
Town Secretary
Town of Trophy Club, Texas
COUNCIL MEMORANDUM
From: The Office of the Town Manager Date: 1-23-2006
Subject: Agenda Item No.D.1
Town Council to discuss and take action to direct staff to prepare an amendment to
the Schedule of Fees Ordinance adopting additional recreational user fees.
EXPLANATION: Town Council requested in the October 17th meeting, that staff bring forward
the discussion of fees at a later date.
RECOMMENDATION: The Parks and Recreation Board considered implementing Sports
Association fees, Tournament fees, and Resident Pool Fees. A majority of the Board (vote listed
below) voted to recommend that Council decline to implement fees for any of those uses.
1. Sports association fees For: 0 Against: 10
2. Tournament fees For: 3 Against: 7
3. Resident pool fees (2006) For: 2 Against: 8
ACTION BY COUNCIL:
(aa)
Attachments: 1. City Fee Comparison
2. Information Memorandum
Information Memorandum:
The following is the operating costs of the various Parks and Recreation facilities
in the 2004-2005 budget year. They serve only for reference purposes to assist
Council in determining what percentage of operational costs it would like the
Town to recover if fees were to be instituted. I have combined the labor,
maintenance, water and electrical costs of each park or facility.
Independence Park $60,909.00
Swimming Pool $156,310.00
Harmony Park $46,031.00
Beck Park $17,414.00
Lakeview Fields $22,558.00
Total Costs $303,222
COUNCIL MEMORANDUM
From: The Office of the Town Manager Date: 1-23-2006
Subject: Agenda Item No.D.2
Discuss and take appropriate action to award or reject a bid for the installation of a
pre-engineered metal maintenance/operations building to be located adjacent to the
wastewater treatment facility.
EXPLANATION: The building will be 40’x 100’, and will be jointly used by Parks &
Recreation, Community Development, and the M.U.D to house equipment and conduct
maintenance operations. An annual payment of $7,000 is budgeted in the Town’s budget in the
current fiscal year as well as each year in the five-year projections. The MUD has agreed to fully
fund the building, with Town reimbursement to be paid over a term that will be determined
following installation. The Town will make an initial down payment of $7,000. The MUD
approved the bid at their January meeting and directed the staff to create a note between the
Town and MUD in order for the Town to repay the MUD for their funding of the project.
RECOMMENDATION: Staff recommends approval of the bid. The company has been the low
bidder in previous projects with the M.U.D, and is currently building a new maintenance facility
for the golf course. The bid was placed in both the newspaper and Demand Star.
ACTION BY COUNCIL:
Attachments: 1. Bid Tabulation
COUNCIL MEMORANDUM
From: The Office of the Town Manager Date: 1-23-2006
Subject: Agenda Item No.D.3
View and discuss presentation by Public Safety Advisory Group regarding research
relative to garage sale traffic and past traffic concerns; Town Council to provide
direction to staff regarding same.
EXPLANATION:
FYI (Maxine Kamp submitted the Temporary Use Permit on 1/10, scheduling the garage sales
for 5/6 and 10/21/06.)
RECOMMENDATION: Public Safety Citizen Advisory Group discussed this item in the Dec
Meeting. Several suggestions were made with no clear-cut answer.
1. Expand the dates to make more dates thus possibly spreading out the number of out of
town visitors that attend.
2. To require and post parking only on one side of street. This would be labor intensive with
an unknown cost due to last minute entries.
Historically, the traffic problem exists from early in the morning to around noon and then
dissipates. I have no knowledge of any actual incidents where the traffic created a problem for
DPS Personnel when responding to an emergency call.
ACTION BY COUNCIL:
(rcb)
Attachments: 1. Information Memorandum
COUNCIL MEMORANDUM
From: The Office of the Town Manager Date: 1-23-2006
Subject: Agenda Item No.D.4
Town Council to discuss and direct staff relative to the distribution of a Permitting
and Code Compliance brochure.
EXPLANATION:
At Council’s request, staff has put together a Permitting and Code Compliance Brochure. The
cost to print fold and distribute it with the water\trash bills is approximately $425. Because the
Year-In-Review will not be distributed by mail, budget money would be available to fund this
project if the Council so chooses.
ACTION BY COUNCIL:
bg
Attachments: 1. Information Memorandum
COUNCIL MEMORANDUM
From: The Office of the Town Manager Date: 1-23-2006
Subject: Agenda Item No.D.5
Items for Future Agenda.
1. NISD Task Force Update (February 6, 2006)
2. Year in Review (February 6, 2006)
3. Long term capital project list, projected fiscal impact and surveys for
resident input on potential projects.
4. Discussion and appropriate action for Parks and Recreation future
plans for Marshall Creek.
5. Status of street repairs and bonds, including recommendation.
7. Apartment Ordinance.
EXPLANATION:
RECOMMENDATION:
ACTION BY COUNCIL:
(KCF)
Attachments: 1. Information Memorandum
COUNCIL MEMORANDUM
From: The Office of the Town Manager Date: 1-23-2006
Subject: Agenda Item No.D.6
Additional Information for Council as provided by the Department of Police and
Fire Services.
EXPLANATION:
RECOMMENDATION:
ACTION BY COUNCIL:
(RB)
Attachments: 1. Information Memorandum
2. Police Service Stats
3. Fire Services Stats
Monthly Crime/Patrol Statistics - December 2005
Tr
a
f
f
i
c
S
t
o
p
s
Tr
a
f
f
i
c
C
i
t
a
t
i
o
n
s
(Mo
v
i
n
g )
Tr
a
f
f
i
c
C
i
t
a
t
i
o
n
s
(No
n
-
m
o
v
i
n
g )
Pa
r
k
i
n
g
C
i
t
a
t
i
o
n
s
Wa
r
n
i
n
g
C
i
t
a
t
i
o
n
s
Ve
h
i
c
l
e
S
e
a
r
c
h
e
s
DW
I
I
n
v
e
s
t
i
g
a
t
i
o
n
s
Ac
c
i
d
e
n
t
s
Fe
l
o
n
y
A
r
r
e
s
t
s
Mi
s
d
e
m
e
a
n
o
r
Ar
r
e
s
t
Di
s
p
a
t
c
h
e
d
C
a
l
l
s
Nu
m
b
e
r
o
f
W
r
i
t
t
e
n
Re
p
o
r
t
s
Ou
t
o
f
C
i
t
y
A
s
s
i
s
t
a
n
c
e
Ca
l
l
s
Mi
l
e
s
D
r
i
v
e
n
Da
y
s
W
o
r
k
e
d
TOTAL
242 75 65 0 76 3 8 3 0 4 261 51 17 0 198
Crime/Patrol Statisics-December 2005
Dispatched Calls
26.02%
Number of Written
Reports
5.08%
Out of City Assistance
Calls
1.69%
Days Worked
19.74%Traffic Stops
24.13%
Traffic Citations
(Moving)
7.48%
Parking Citations
0.00%
Traffic Citations
(Non-moving)
6.48%
DWI Investigations
0.80%
Vehicle Searches
0.30%
Misdemeanor
Arrest
0.40%Accidents
0.30%
Felony Arrests
0.00%
Warning Citations
7.58%
CID December 2005
Terroristic Threat Count
2.33%
Reckless Damage Count
2.33%
Missing Person Count
4.65%
Viol Protective Order Count
2.33%
UUMV Count
2.33%
Crimi Misch (Xmas Ornmt) Count
6.98%
Credit Card Abuse Count
2.33%
Burglary Building Count
2.33%
Assault Count
4.65%
Criminal Mischief Count
23.26%
Kidnapping Count
2.33%
Lost Property Count
2.33%
Cruelty to Animals Count
2.33%
DWI Count
2.33%
Death Investigation Count
2.33%
Fireworks Violation Count
6.98%
Found Property Count
6.98%
FLID Count
4.65%
Public Intoxication Count
2.33%
Theft Count
2.33%
Theft Xmas Ornaments Count
4.65%
Theft <$50 Count
2.33%
Animal Complaint Count
4.65%
Animal omplaint Count C 2
Assault E-Cleared/ No Prosecution
Assault E-Cleared
Assault Count 2
Burglary Building Active - Primary Investigation
Burglary Building Count 1
Credit Card Abuse Review Pending/ Credit Card Statement needed
Credit Card Abuse Count 1
Crimi Misch (Xmas Ornmt) Att to IDY Possible Susp Veh
Crimi Misch (Xmas Ornmt) Att to IDY Possible Susp Veh
Crimi Misch (Xmas Ornmt) Att to IDY Possible Susp Veh
Crimi Misch (Xmas Ornmt) Count 3
Criminal Mischief Active - Primary Investigation
Criminal Mischief Active - Primary Investigation
Criminal Mischief Active - Primary Investigation
Criminal Mischief Active - Primary Investigation
Criminal Mischief Active - Primary Investigation
Criminal Mischief Active - Primary Investigation
Criminal Mischief Active - Primary Investigation
Criminal Mischief Active - Primary In estigation v
Criminal Mischief Inactive/ No Leads
Criminal Mischief SRO to Review Security Video
Criminal Mischie Count f 10
Cruelty to Animals Unfounded/ No Offense
Cruelty to Animals Count 1
Death Investigation Unfounded/ No Offense
Death Investigation Count 1
DWI 1 Arrest Pending Trial
DWI Count 1
Fireworks Violation Cleared by Citation/ On view offense
Fireworks Violation Cleared by Citation/ On view offense
Fireworks Violation Cleared by Citation/ On view offense
Fireworks Violation Count 3
FLID Inactive/ No Leads
FLID Inactive/ No Leads
FLID Count 2
Found Property E-Cleared/ Owner Identity Unknown
Found Property E-Cleared
Found Property Unfounded/ No Offense
Found Property Count 3
Kidnapping No Pro/ Case Occ Westlake/WLDPS Sent file
Kidnapping Count 1
Lost Property Unfounded/ No Offense
Lost Property ount C 1
Missing Person Cleared
Missing Person Cleared/ No Action/ No Criminal Offense
Missing Person Count 2
Public Intoxication 1 Arrest Pending Trial
Public Intoxication Count 1
Reckless Daamage Cleared
Reckless Damag Count e 1
Terroristic Threat E-Cleared/No Pro
Terroristic Threat Count 1
Theft Active - Primary Investigation
Theft Count 1
Theft Xmas Ornaments Att to IDY Possibel Susp Veh
Theft Xmas Ornaments Inactive/ No Leads
Theft Xma Ornaments Count s 2
Theft <$50 Lineup Prepared for Witnesses
Theft <$50 Count 1
UUMV Active - Primary Investigation
UUMV Count 1
Viol Protective Order 1 Arrest Pending Trial
Viol Protective Order Count 1
COUNCIL MEMORANDUM
From: The Office of the Town Manager Date: 1-23-2006
Subject: Agenda Item No.D.7
Consent Agenda: Discuss and take appropriate action regarding a Resolution
approving an Interlocal Agreement between the Town and Denton County for the
rental of Election equipment.
EXPLANATION:
RECOMMENDATION:
ACTION BY COUNCIL:
(lmr)
Attachments: 1. Resolution
2. Agreement
TOWN OF TROPHY CLUB, TEXAS
RESOLUTION NO. 2006-
A RESOLUTION OF THE TOWN COUNCIL OF THE OF THE TOWN
OF TROPHY CLUB, TEXAS APPROVING AN AGREEMENT WITH
THE COUNTY OF DENTON, TEXAS FOR RENTAL OF VOITNG
MACHINES AND EQUIPMENT; AUTHORIZING THE MAYOR, OR HIS
DESIGNEE TO EXECUTE THE AGREEMENT AND ANY NECESSARY
DOCUMENTATION; AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, Denton County, Texas, a corporate body politic, hereinafter designated as
"the County," represented in this agreement by the Elections Administrator, hereby agrees to rent
the following voting machines to the hereinafter-identified organization on the terms stated
below; and
WHEREAS, The Town of Trophy Club, Texas, hereinafter designated as "Renter," has
requested the rental of two (2) eScan DAU DRE voting machines at $300.00 per machine, two
(2) eScan Precinct tabulators at $300 per machine and one computer at $250, various election
equipment and supplies to include purchase of ballots, and election programming per the terms
stated below or Annex A which is attached for the May 13,2006 election; and
WHEREAS, A copy of the ballot shall be forwarded to Don Alexander, Elections
Administrator, Denton County, 401 West Hickory Street, Denton, Texas; and
WHEREAS, The rental period of voting machines shall commence on the 27th day of
April 2006 and shall not extend to a date which will interfere with subsequent elections for
which the County is responsible for providing the voting machines for public uses, and to this
end, will, in compliance with the Election Code, Article 7.14, Section 20, obtain a Court Order,
at the Renter's expense, permitting the affected voting machine to be cleared and available to the
County, no later than the tenth day after the first election for which the voting machines were
rented; and
WHEREAS, Only voting machines that the County believes to be in safe operating
condition will be provided, and the Renter agrees to hold the County harmless for any damages
arising from the Renter's use of voting machines; and
WHEREAS, Renter agrees to return the voting machines in the same condition as when
received, normal and considerate usages wear expected. Renter agrees to reimburse the County
for the costs to repair damages to the said machines during such time, as the County does not
have control custody of said machines; and
WHEREAS, The said machines will be delivered by the County to 100 Municipal Drive,
Trophy Club Texas, and picked up by the County at said place.
WHEREAS, If any section, article, paragraph, sentence, clause, phrase, or word in this
Resolution, or application thereto, any person or circumstance is held invalid or unconstitutional
by a Court of competent jurisdiction, such holding shall not affect the validity of the remaining
portions of this resolution, and the Town Council hereby declares it would have passed such
remaining portions of the resolution despite such invalidity, which remaining portions shall
remain in full force and effect.
NOW, THEREFORE, BE RESOLVED BY THE TOWN COUNCIL OF THE
TOWN OF TROPHY CLUB, TEXAS THAT:
Section 1. The recitals contained in the preamble of this Resolution are
determined to be true and correct and are hereby adopted as a part of this Resolution.
Section 2. The Town of Trophy Club, Texas does hereby agree to participate in an
Interlocal Agreement for the purpose of renting voting machines and equipment and designates
the Town Manager or his designee to act as the Town’s official representative to act in all
matters under the Agreement.
Section 3. This Resolution shall take effect from and after the date of passage.
Section 4. The Town Council authorizes the Mayor or his designee to execute the
proposed Interlocal Agreement with member cities for rental of voting machines and equipment
products and/or services as provided in this agreement.
PASSED AND APPROVED by the Town Council of the Town of Trophy Club, Texas
on this the 23rd day of January 2006.
_____________________________________
C. Nick Sanders
Mayor, Town of Trophy Club, Texas
ATTEST:
_______________________________________
Town Secretary,
Town of Trophy Club, Texas
[Seal]
APPROVED AS TO FORM:
_________________________________________
Town Attorney,
Town of Trophy Club, Texas
APPROVED:
_____________________________
Don Alexander, Elections Administrator
Denton County, Texas
May 13, 2006
General Election
Contract for Election Services
Town of Trophy Club
________________________
May 13, 2006
General Election
Table of Contents
I ....................................................................................Duties and Services of Contracting Officer
II ...................................................................................................Duties and Services of the Town
III ............................................................................................................................Cost of Services
IV .......................................................................................................................General Provisions
Exhibits
Exhibit A ...............................................................................Early Voting Schedule and Locations
Exhibit B ........................................................................................Election Day Polling Locations
Exhibit C ................................................................................................................Cost of Services
COUNCIL MEMORANDUM
From: The Office of the Town Manager Date: 1-23-2006
Subject: Agenda Item No.D.8
Consent Agenda: Discuss and take appropriate action to approve financials dated
December 2005.
EXPLANATION:
RECOMMENDATION:
ACTION BY COUNCIL:
(Initials)
Attachments: 1. Information Memorandum
2. Resolution
2. Ordinance
COUNCIL MEMORANDUM
From: The Office of the Town Manager Date: 1-23-2006
Subject: Agenda Item No.D.9
Consent Agenda: Discuss and take appropriate action to approve Minutes dated,
January 9, 2006.
EXPLANATION:
RECOMMENDATION:
ACTION BY COUNCIL:
(lmr)
Attachments: 1. 1/9/05 Minutes
MINUTES OF REGULAR TOWN COUNCIL MEETING FOR THE
TOWN OF TROPHY CLUB
LOCATION: 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS
Monday, January 9, 2006
7:00 P.M.
STATE OF TEXAS §
COUNTY OF DENTON §
The Town Council of the Town of Trophy Club, Texas, met in Regular Session on Monday,
January 9, 2006. The meeting was held within the boundaries of the Town and was open to the public.
TOWN COUNCIL MEMBERS PRESENT:
Nick Sanders Mayor
Pam Cates Mayor Pro Tem
Susan Edstrom Council Member
Roger Williams Council Member
Beverly Foley Council Member
STAFF AND GUEST(S) PRESENT:
Roger Unger Interim Town Manager
Lisa Ramsey Town Secretary
Beth Ann Gregory Community Development Director
Patricia Adams Town Attorney
Randy Briggs Police and Fire Services Director
A.1 Call to order and announce a quorum.
Mayor Sanders called the Regular Session to order at 7:00 p.m. noting a quorum was present.
A.2 Invocation.
Director Briggs gave the invocation.
A.3 Pledge of allegiance to the American Flag.
Pledge of allegiance to the Texas Flag.
"Honor the Texas flag, I pledge allegiance to thee, Texas one and indivisible."
Connor Devlin, Roderick Armstrong, Boardman Adams from Boy Scott Troop 328 led the pledges.
B.1 Citizen presentations: this is an opportunity for citizens to address the Council on any matter whether or not
it is posted on the agenda. The Council is not permitted to take action on or discuss any presentations made
to the Council at this time concerning an item not listed on the agenda. The Council will hear presentations
on specific agenda items prior to the Council addressing those items.
Rosalie Syms, 121 Fairway Village, Drive, Trophy Club, TX 76262 – Spoke in support of Roger Unger as Town
Manager.
Pearl Ford, 2 Spring Creek Court, Trophy Club, TX 76262 – Thanked Council for her nomination and election to the
Board of Directors for DCAD.
B.2 Town Manager Report and Discussion Regarding Project Updates as Listed Below: There will be no
action taken regarding any individual project posted under this item and discussion will be limited. If
extensive discussion is required, the item may be placed on a future agenda.
· Administration:
On January 4th, the Town received Council member Scott Spence written resignation.
· Community Development:
Roads & Infrastructure We continue working with the contractor to finish the punch list on Indian
Creek reconstruction.
Street Sweeping – We will be sweeping the major roadways in Town this week.
Streetlights – TXU Electric Delivery recently completed a street light audit in a number of communities
including Trophy Club. They found 85 lights that had been added with new development over the last
few years, which were not being billed. The additional lights will be added to our monthly electric
statement beginning in January at an estimated increased cost of approximately $850 per month. This
will cause us to overrun our electricity budget by approximately $7,650 this fiscal year. There will be no
back charges accessed for prior electric service to these lights.
Building Addition – The project is progressing ahead of schedule. The parking lot was poured last
week and should be open to traffic later this week.
Electronic Marquees – The signs are up and running. Staff has been working with the software to
adjust the size of the lettering and speed of the changes to make them easier to read. Raised lettering will
be added this week on the monuments below the signs to say “Welcome to Trophy Club” on the inbound
side and “Trophy Club A Great Place to Call Home” on the outbound side. Additionally, trim will be
added around the electronic signs to finish the project.
Animal Services – We have received over $1,200 in donations already this year for our Animal Services
Program including $800 from the Women’s Club.
Permitting – The Town issued 537 permits including 55 for new single-family residences with a total
value of $21.4 million in 2005, up from 24 new single-family permits in 2004 at a total value of $6.5
million.
New Businesses - We have received a new permit application for a Nail/Tanning Salon to be located at
2003 St Hwy 114, Suite 320 in the Village.
· Finance:
The Town anticipates the first draft of the Audit by this week.
· Information System:
No Updates to report
· Parks and Recreation
The EDC funded repairs on Beck 2 and 4 Baseball fields have been completed.
· Planning & Zoning
Zoning Submissions
DR Horton - The 4th revised application will be reviewed by the Planning & Zoning
Commission at a workshop meeting Wednesday, January 11, 2006.
Platting Submissions
Eagle's Ridge - The second set of construction plans have been reviewed by the Town's
Engineer. There still remains several areas which have not been corrected from the initial
engineering review. Kerin Fleck has requested a meeting with the Town's Engineer and the
applicant's engineer in order to resolve any questions the applicant's engineer may have with
the content of the review.
Trophy Club Country Club - The Country Club is in the process of platting their land. The plat will
cover approximately 290 acres. Staff is in the process of reviewing the preliminary plat, which should be
on one of the Commission's meeting agendas in February.
· Police and Fire Services
The Police Services Bureau has initiated a program to establish trading cards with Police and Fire
Fighters as motivational/inspirational meanings for 5th graders. The Police Bureau is also compiling end
of year statistics for annual report.
The Fire Services Bureau remains on high alert for Wildfire Mutual Aid and are in constant
communication with Denton County Fire Marshal's Office for mutual aid standby and call-out.
· Municipal Utility District:
Due to the extremely dry weather conditions, water usage is running very high 140%of last years usage.
TOWN COUNCIL TO CONVENE INTO REGULAR SESSION
*REGULAR SESSION
D.1 Discuss and take appropriate action regarding processing of applications for Town Manager, quality of
applications and need for further recruitment action, deadline for accepting and procedures for considering
applications, including the delegation of administrative authority to process applications that do not meet
minimum requirements.
Mayor Sanders indicated that this was place on the agenda in order to provide direction to staff on how to proceed.
The Mayor asked Council to speak to whether they wanted to notify the applicants who do not meet the
minimum requirements, immediately or if they preferred to wait until the February 14th closing date.
Mayor Pro Tem Cates, Council member Williams, Edstrom and Foley all in favor of eliminating and notifying the
applicants who do not meet the minimum requirements prior to the closing date
Council member Williams informed that he does not support paying for any relocation fees, should a candidate be
selected from outside this area. Williams continued by acknowledging that he believes that there is already a
qualified candidate and that application process should be stopped, as it should never have been initiated.
Mayor Pro Tem Cates requested that staff question the out of area applicants to see if selected they would decline if
they had to pay their own relocation costs. Cates also requested that the opening be posted on ICMA.
Council member Edstrom agreed with Cates to post on ICMA as significant searches have been completed for other
positions in the past and stated that she would also like to talk to some of the applicants.
Council member Foley advised that posting to ICMA is only going to attract additional out of state applicants, of
which, the TML posting has already accomplished.
Mayor Sanders provided the cost information to post to ICMA and handed out a summary sheet summarizing the
applicants’ experience in Public Administration
Council member Edstrom made a motion to spend up to $500.00 to post to ICMA, for 30 days; Mayor Pro Tem
Cates seconded. The floor was opened for discussion.
Mayor Pro Tem Cates reiterated that the Council has a responsibility to extend the search.
Council member Foley, contended that spending $500.00 will not draw a bigger pool of applicants.
Council member Williams spoke that if out of area candidates are interviewed, they will expect to be reimbursed for
their accommodations.
Motion to spend up to $500.00, posting the job announcement to ICMA’s website, tied 2:2, with Cates and Edstrom
in favor and Foley and Williams opposed.
Motion passed 3:2 on the second vote with Sanders, Cates and Edstrom voting in favor and Foley and Williams
opposed.
Mayor Sander suggested phone screens in reference to Council member Edstrom’s interest to speak to a few of the
applicants.
The Council agreed to submit a series of questions to Human Resources Manager, Lisa Ramsey, by the end of this
week, so that she may start conducting preliminary phone screens with some of the applicants.
D.2 Discuss and take appropriate action regarding the repeal of Ordinance No. 2002-24 and the adoption of a
new Ordinance regulating food establishments.
Community Development Director, Beth Ann Gregory spoke to Council member Williams question, that the
revision of the existing ordinance was prompted only by the necessity to be compliant with state regulations and not
due to an issue at one of the local establishments.
Council member Edstrom made a motion to repeal Ordinance 2002-24 and approve the new Ordinance; Council
member Williams seconded. The floor was opened for discussion. Motion to passed unanimously without
further discussion.
D.3 Discuss and take appropriate action regarding the funding of repairs to the storm sewer system.
Mayor Sanders advised that the Council would not take any action on this particular item and reported the MUD’s
response when asked to participate in this expense.
Council member Williams believes that the Star-Telegram should report on the MUD’s lack of support in correcting
a problem that they new existed, prior to selling it to the Town.
Council member Edstrom noted that there are three MUD1 Directors seats up for election in May.
D.4 Discuss and provide direction to staff regarding a future amendment to Ordinance No. 2001-14 to address
procedures and notification requirements for Council member absences.
The Mayor explained that per his request, Town Attorney, Patricia Adams prepared a draft amending the language
of 2001-14 to be consistent with the Charter.
Council member Edstrom made a motion directing staff to continue with the amendment as provided by Ms. Adams;
Council member Williams seconded. The floor was opened for discussion.
The Mayor asked that all Council members notify the Town Secretary of any absence of a Council meeting.
Motion passed unanimously without any discussion.
D.5 Discuss and take appropriate action to approve Minutes dated, December 5th, 2005.
Council member Williams made a motion to approve; Mayor Pro Tem Cates seconded. The floor was opened for
discussion.
Motion to passed 3:0:1, with Williams and Cates for and Foley abstaining.
D.6 Discuss and take appropriate action to schedule a date for a long-term/budget planning session.
Council will provide their schedules to Interim Town Manager, Roger Unger so that he may set a date accordingly.
D.7 Items for Future Agenda.
1. NISD Task Force Update (February 6, 2006)
2. Discuss and take appropriate action regarding amendment to the Schedule of Fees 2005-20 Ordinance to
include
possible inclusion on Recreational User Fees. (January 23rd, 2006)
3. Year in Review (February 2, 2006)
It was mentioned that this is the incorrect date, should be February 6th.
4. Long term capital project list, projected fiscal impact and surveys for resident input on potential projects.
5. Discussion and appropriate action for Parks and Recreation future plans for Marshall Creek.
6. Status of street repairs and bonds, including recommendation.
7. Public Safety Advisory Group researching ways to handle the garage sale traffic.
Director of Police and Fire Services, Randy Briggs advised that the Public Safety Advisory Group had already met
and discussed this issue and would like to present their research at the January 23rd meeting.
8. Discuss and take appropriate action regarding amendments to the restrictions on apartment ordinance.
(January
23, 2006)
Mayor Sanders advised that the date for item number 8, possibly needs to be pushed back.
Council member Foley asked that staff research the cost of creating a pamphlet that could be included in the
residents’ water bill reminding and updating them of code enforcement requirements.
Council member Williams suggested that in conjunction with the pamphlet, a section of the newsletter be dedicated
to code enforcement or permit requirements. Staff will bring back research in the Manager’s update.
D.8 Informational Only - Year End Statistics as provided by the Community Development Department.
Mayor commented
All matters listed as Consent Agenda are considered to be routine by the Town Council and will be enacted by one
motion. There will not be a separate discussion of these items. If discussion is desired, that item will be
removed from the consent agenda and will be considered separately.
D.9 Consent Agenda: Discuss and take appropriate action regarding an Ordinance Repealing Ordinance No.
2005-20 adopting a new Schedule of Fees related to new construction, in its entirety.
D.10 Consent agenda: Discuss and take appropriate action to approve financials dated November 2005.
D.11 Consent Agenda: Discuss and take appropriate action to approve Minutes dated, November 21, 2005.
Council member Edstrom made a motion to approve Items D.9 – D.11; Council member RW seconded. Motion
passed unanimously without any discussion.
TOWN COUNCIL TO CONVENE INTO EXECUTIVE SESSION AT 8:07 P.M.
EXECUTIVE SESSION
E.1 Pursuant to Texas Government Code, Annotated, Subchapter 551, Sections 551.074(a) "Personnel Matters"
and 551.071 (a) & (b) "Consultation With Attorney", the Council will enter into executive session to
discuss the following:
A. To discuss or deliberate the appointment, employment, evaluation, reassignment, duties, discipline or
dismissal of a public officer or employee pursuant to Section 551.074 (a) (1) of the Texas Open
Meetings Act.
(1) Discuss evaluation / performance review of Town Secretary Lisa Ramsey.
B. Consultation with Town Attorney on pending or contemplated litigation or on a matter in which the
duty of the Attorney to the Governmental Body under the Disciplinary Rules of Professional Conduct
of the State Bar of Texas clearly conflict with the Texas Open Meetings Act (§551.071 (a) and (b)).
(1) The Petition to Amend the Town Charter
TOWN COUNCIL TO RECONVENE INTO REGULAR SESSION AT 9:27 P.M.
*REGULAR SESSION
E.2 Discuss and take appropriate action regarding Executive Session Item Number E1.
Mayor advised that Town council reviewed the Town Secretary and directed Interim Town Manager, Roger Unger
to proceed with the performance review in respect to her functions as the Human Resources Manager.
Council member Edstrom made a motion to direct Town Attorney to take appropriate action based on input received
in Executive Session in respect to the petition to amend the Town Charter and file any necessary
documents; Council member Williams seconded. Motion passed unanimously.
F.1 Adjourn.
Council member Foley made a motion to adjourn; Council member Williams seconded the motion. Meeting
adjourned at 9:30 P.M.
* The Town Council may convene into executive session to discuss posted items as allowed by the Texas Open
Meeting Act, LGC.551.071
________________________________________ ________________________________________
Town Secretary, Lisa Ramsey Mayor, Town of Trophy Club – Nick Sanders
COUNCIL MEMORANDUM
From: The Office of the Town Manager Date: 1-23-2006
Subject: Agenda Item No.E.1
Pursuant to Texas Government Code, Annotated, Subchapter 551, Sections
551.074(a) "Personnel Matters" and 551.071 (a) & (b) "Consultation With
Attorney", the Council will enter into executive session to discuss the following:
A. To discuss or deliberate the appointment, employment, evaluation,
reassignment, duties, discipline or dismissal of a public officer or employee pursuant
to Section 551.074 (a) (1) of the Texas Open Meetings Act.
(1) Selection of Town Manager applicants to be preliminarily interviewed by a
phone screen, appropriate questions and information sought.
(2) Discuss evaluation / performance review of Town Attorney Patricia Adams
B. Consultation with Town Attorney on pending or contemplated litigation or on a
matter in which the duty of the Attorney to the Governmental Body under the
Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflict
with the Texas Open Meetings Act (§551.071 (a) and (b)).
(1) Town of Trophy Club, Texas v. Bryan W. Aldridge; Cause No. 2006-20009-158
(2) In re Bryan Aldridge, Cause No. 2-06-021-CV Second District Court of
Appeals, Fort Worth
(dc)
COUNCIL MEMORANDUM
From: The Office of the Town Manager Date: 1-23-2006
Subject: Agenda Item No.E.2
Discuss and take appropriate action relative to Executive Session Item Number E1.
EXPLANATION:
RECOMMENDATION:
ACTION BY COUNCIL:
LR
Attachments: None
COUNCIL MEMORANDUM
From: The Office of the Town Manager Date: 1-23-2006
Subject: Agenda Item No.F.1
Adjourn.